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02

Section 02: Tradeshow Planning

247.02.10

Budgeting

 

Once your overall

Budgeting Method A: Get Help

Budgeting Method B: Do It Yourself

tradeshow budget is

• Provide the following items to your exhibit

Review the examples of exhibit configurations

established, use one

supplier account manager:

to determine which combination of exhibit

of the methods at the

- a project schedule, completed to the best of

elements best meets your needs (see Section 04:

right to determine the

your knowledge

Modular Exhibits).

budget for a specific

- an overall tradeshow budget

 

tradeshow exhibit.

Determine a baseline cost for the desired

- objectives for exhibiting at the tradeshow

 

configuration or elements (see Section 07:

 

- tradeshow rules and regulations

 

Typical Exhibit Costs)

 

 

 

Contact your exhibit supplier account manager

Contact your exhibit supplier account manager

 

to review your needs, expectations, and limitations.

 

for an estimate of additional costs, such as

 

 

 

The exhibit supplier provides you with design

shipping and labor.

 

and cost options to meet your criteria.

The exhibit supplier confirms all costs for your

 

 

 

Determine which option best suits your needs.

final approval. (Note: The exhibit supplier will

 

The exhibit supplier confirms all costs for your

obtain your approval for any cost changes or

 

additions before implementing them.)

 

final approval. (Note: The exhibit supplier will

 

 

 

obtain your approval for any cost changes or

Note: Timing is the key factor in controlling

 

additions before implementing them.)

 

budgets and avoiding cost overruns. The time

 

 

 

 

frames shown in the sample project schedule

 

 

on pages 02.04 to 02.07 are guides for scheduling

 

 

the required steps. If the time frames established

 

 

in the project schedule for a specific exhibit

 

 

are condensed or step deadlines missed, rush

 

 

charges will be incurred.

GE Identity Program

247, Exhibits

GE Identity Website: http://www.ge.com/identity

GE Identity Hotline: 800 654-2696 or 518 869-2824 (DC: 232-2696)

03

Section 03: Portable Exhibits

247.03.01

Introduction

 

 

The GE exhibit

 

Both portable exhibits

 

program includes two

• possess some degree of flexibility in their graphic

 

lightweight portable

 

and display configurations (For example, for

 

exhibits:

 

an additional fee, shelves or a counter may be

the standing exhibit

 

added.)

are easy for one person to carry, set up,

 

shown on page 03.03

 

 

and take down

 

 

 

the tabletop exhibit

can be checked as airplane luggage or shipped as

 

shown on page 03.04

 

an overnight package

The rental fee for either portable exhibit is $350.

Included in the portable exhibit rental fee are the following services:

Storing, maintaining, and inventorying the standard portable exhibits

Supervising the project, including

-communicating with the client

-coordinating graphic production

(Note: Graphic design, layout, and production are additional services, as noted below)

-preparing tradeshow order forms

-ordering (prepaying, if required) and coordinating tradeshow services

Note on graphics

in all portable exhibits:

Each business

may rent graphic signature overlays at an additional charge

must purchase and own any graphic elements specific to it (for example, headlines and text) and may store these graphic materials with the exhibit supplier at an additional charge (See “Additional Services,” Section 07: Typical Exhibit Costs, page 07.02.)

-receiving and forwarding to the tradeshow all materials provided by the client: for example, graphics and literature

-arranging shipping, including

·booking the shipper

·preparing and packing the unit for shipment

·loading the unit into the shipper’s truck

·unloading the unit returned from a tradeshow, inspecting for damage, and completing minor refurbishment and repair as required

-ordering on-site labor, if required

Itemizing all tradeshow services, provided by both the exhibit supplier and its subcontractors, on the invoice

Storing each portable exhibit

Included in the portable exhibit rental fee are the following items:

A detailed shipping list

Setup instructions

Available at extra cost are the following services and items:

Graphic design, layout, and production

(For rates, see “Additional Services,” Section 07: Typical Exhibit Costs, page 07.02)

Tradeshow services and on-site labor

Shipping fees

Furniture and carpet rental fees

(see Section 07: Typical Exhibit Costs, “Element Use Costs,” page 07.03.)

For more information on the portable exhibits, contact the exhibit supplier account manager assigned to your business (see Section 01: Overview, “Exhibit Supplier Contacts,” page 01.08).

To order a portable exhibit, complete the form in Section 08: Exhibit Order Forms, “Portable Exhibit Order,” page 08.02, and fax it to the exhibit supplier account manager assigned to your business (see page 01.08).

continued

GE Identity Program

247, Exhibits

GE Identity Website: http://www.ge.com/identity

GE Identity Hotline: 800 654-2696 or 518 869-2824 (DC: 232-2696)

03

Section 03: Portable Exhibits

247.03.02

Introduction, continued

 

Managing Portable Exhibits

Owned by GE Businesses

For any GE business that wishes to continue using a portable exhibit it owns, the exhibit supplier can manage and store the portable unit for a fee of $250 per tradeshow.

Included in this fee are the same services and items provided for the standard portable exhibits, as noted on page 03.01, except

• the repair of damage and replacement of worn parts is not included in the fee

• setup instructions provided by the exhibit owner, if any, will accompany the exhibit

Available at extra cost are the following services and items (For rates, see “Additional Services,” Section 07: Typical Exhibit Costs, page 07.02):

• Graphic design, layout, and production

• Repair of damage incurred at tradeshow site

• Replacement of worn parts

• Tradeshow services and on-site labor

• Shipping fees

• Furniture and carpet rental fees

(See Section 07: Typical Exhibit Costs, “Element Use Costs,” page 07.03.)

GE Identity Program

247, Exhibits

GE Identity Website: http://www.ge.com/identity

GE Identity Hotline: 800 654-2696 or 518 869-2824 (DC: 232-2696)

03

Section 03: Portable Exhibits

247.03.03

Standing Exhibit

 

g

GE

Capital

 

As shown, the standing portable exhibit measures 8' in height and 10' in width.

To fit within a width of 8', the curved end panels can be removed.

The standing portable exhibit includes the following elements:

• curved hook-and-loop backdrop, 10' x 8'

• blank header

• 3 clip-on back wall lights

• 2 hard plastic carrying cases, 2' x 3'6"

A graphic signature overlay applied to the blank header is available at an additional cost.

GE Identity Program

247, Exhibits

GE Identity Website: http://www.ge.com/identity

GE Identity Hotline: 800 654-2696 or 518 869-2824 (DC: 232-2696)

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