Unit 7 packing and despatch language practice

1. Notice these sentences:

Your consignment will be shipped on board the S.S. Shenandoah, which sailed from Tilbury Docks on December 5th.

a.

We refer to the above order, for which you will soon receive a special order form.

b.

Make sentences similar to A for the following pairs of sentences:

1. Marks are abbreviations and symbols. They are stencilled on containers.

2. Weights and dimensions are details. They are included in the buyer’s instructions.

3. Your packing instructions will be sent to the export packing department. It will carry them out.

4. You may use our agent’s services. They are free.

5. Our invoice shows the charge for the metal containers. They are returnable.

Make sentences similar to B for the following:

1. We enclose a Pro-Forma Invoice. The discount is stated in it.

2. Please forward the shipping documents. We sent a request for them on the 12th November.

3. Please write the name of the bank. We must send the documents to it.

4. We thank you for your letter of the 29th November. You stale your terms for packing and shipment in it.

5. This is the address. You must send all correspondence to it.

2. Notice how these sentences are used for:

a. Important demands:

We must insist on certain packing conditions.

b. Compulsory, legal demands

We must comply with the demands of the customs authorities.

c. Essential and sometimes compulsory demands

Customs authorities require a Certificate of Origin.

d. Essential specific demands

These conditions must be strictly observed.

Make similar sentences for the following:

1. 1. Non-inflammable polythene wrapping for the voltmeters

2. The correct dimensions of the containers in centimeters

3. The shipping documents before we can issue the Letter of Credit

2. 1. The port authority’s fire precautions

2. The instructions of the marine insurance policy

3. Government import licence regulations

3. 1. Our customers/full packing details

2. The suppliers/a special order form

3. The Bank/a full set of shipping documents.

4. 1. Instructions about transshipment

2. Our customer’s special packing requirements

3. The Government’s customs duty declarations

3. Describing packing details.

The (… electric drills) are (packed) in(… 5 separate crates)marked(… SW WOL INC. NEW YORK) andnumbered1 to 5.

Describe the following packing details:

1. MACHINES 1 CRATE M H WON KUALA LUMPUR

2. CAMERAS 2 CRATES LALIPUR LAGOS 1 – 2

3. TOOLS 6 CRATES M LEMAN DIEPPE 1 – 6

4. PAINT 15 DRUMS WALK LTD. LIVERPOOL 1 – 15

5. BOOKS 8 CRATES H HERTZ 1 – 8

4. Advising of dispatch. Notice these sentences.

We are pleased to advise you of the dispatch of your orderNo. J657 for70 filing cabinets.

or:

We are pleased to advise that your orderNo. J657 for70 filing cabinets was dispatched.

Advise the dispatch of the following:

1. Order number ML 1675 / 200 large paperweights

2. Order number 1700 H/LD / 50 V-neck blue pullovers

3. The 10 generators missing from order HD/17/T6000

4. Orders numbers 16 ML 64 and 17 ML 69 / 150 L63 Audio cassette Recorders and 100 M16 Video Cassette Recorders

5. The replacement photocopiers damaged on delivery from order number 17KLM N/165

6. Order No. Fj3/65K for 3000 M20 clocks

7. Order No. H8907 for 165 M16 generators

8. 25 replacement solar-powered pocket calculators damaged on delivery from order number K56/GH89

9. Order No. KL7890 for 10,000 M20 steel sheets

10. The 59 pairs of pink rubber gloves missing from your order No. LM/50/C4

Exercise 72. Insert the correct words in the appropriate spaces in the passage below.