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42 Botley Close

Colebourn

RIPON

Yorks

R18 7QS

Your Ref 5/12A

17 May 2000

Messrs Brown & Page (Builders)

28A Long Lane

RIPON

Yorks

R12 1AN

Dear Sirs,

QUOTATION FOR EXTENSION AT 42 BOTLEY CLOSE

Thank you for your estimate dated 5 May 2000.

I am sorry to have to tell you, however, that the figure quoted is in excess of others that we have received and we shall therefore not be pursuing the matter further with you.

Thank you for supplying the quotation, nevertheless.

Yours faithfully,

John Smith

John Smith

Semi-blocked layout

This represents a compromise between the ‘fully blocked’ and the ‘fully indented’ style, in that some indentation is used for the main body of text. It is considered a little old-fashioned, nevertheless many established companies in the UK and parts of Europe prefer it as their correspondence style, along with what is called ‘closed punctuation’. An example is shown below.

Figure 6

42 Botley Close,

Colebourn,

RIPON,

Yorks,

R18 7QS.

Your Rcf: 5/12A

17Th May 2000

Messrs Brown & Page (Builders),

28A Long Lane,

RIPON,

Yorks,

R12 1AN

Dear Sirs,

Quotation for extension at 42 Botlcy Close

Thank you for your estimate dated 5th May 2000.

I am sorry to have to tell you, however, that the figure quoted is in excess of others that we have received and we shall therefore not be pursuing the matter further with you.

Thank you for supplying the quotation, nevertheless.

Yours faithfully,

John Smith

John Smith

You will note that in the above example the paragraphs have been indented, but there is still a double line space between each paragraph. Punctuation has been added to the peripheral parts of the letter: the addresses all have commas at the end of each line; the reference has a colon to separate the number from the words; the date has -th added; and the salutation ‘Dear Sirs’ is followed by a comma. In the main body of the letter, the subject heading is in upper and lower case letters and is underlined, rather than being in capital letters only. The signature block has been moved away from the left-hand side of the page.

Fully indented layout

This style, which involves graded indentations of all the parts of the letter, has largely been abandoned since the advent of the electric typewriter, since it involved setting up lots of complicated tabs to create all the different indents. It is now primarily used for hand-written letters only, but it is worth looking at an example to show how it differs from the other layouts.

Figure 7

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