A Set Alias dialog box appears.

●If you chose a heading, the Set Table Alias dialog box appears.

●If you chose a field, the Set Field Alias dialog box appears. See Aliases, Page 515.

4 Type the new name into this text box and click OK when finished.

NOTE: This process does not actually rename tables or fields. Only the alias name that appears to the user opening the dictionary is changed. The original database file is not affected.

How to move fields/field headings within the list

While in the Dictionaries Expert, click the View Tab to activate it.

Highlight the heading or field that you want to move from the Headings & fields in View list and drag it up or down to the desired position.

The order that the fields and field headings appear in this list box is the order that they will appear to users.

NOTE: When organizing fields and field headings, remember that field headings take the place of database tables. Because of this organization, the first item in the list box must be a field heading.

How to update the location of a database table

While in the Dictionaries Expert, click the Tables Tab to activate it.

2 Highlight the table or field that has changed name or location from this list.

3 Click the Location button.

NOTE: Remember, the table names that appear here are aliases rather than the actual database table names. See Aliases, Page 515.

●If the table is from a data file, the Choose New Location dialog box appears.

●If the table is from an SQL server or other ODBC data source, the Choose SQL Table dialog box appears.

"Highlight the new name or location of the database table from the dialog box that appears, and click OK.

How to add a new field heading

While in the Dictionaries Expert, click the View Tab to activate it.

2 Highlight the field that will be the first to appear under the new field heading from this list.

3 Click the Heading button.

The Insert Field Heading dialog box appears.

4 Type the new name into this text box and click OK when finished.

The new field heading appears as specified.

The new field heading appears in the Headings & fields in View list box with the new name.

How to add Help text

To maximize the efficiency of your dictionary, Seagate Crystal Reports allows you to add Help text. Whenever anyone needs clarification on what the elements of your dictionary are, they can point to the item in question and Help text will appear in a popup window to assist them.

While in the Dictionaries Expert, click the View Tab to activate it.

2 Highlight the field that you want to add Help text to from this list.

3 Click the Help Text button.

The Edit Help Text dialog box appears.

4 Enter the Help text and click OK when finished.

When the user selects a field or field heading and holds the cursor over the selected item, the Help text will appear in a pop-up window.