Specimen letters and forms

5.4.1

Placing an order: covering letter

This letter follows on from the correspondence at 3.3.4 and 4.3.5. F. Lynch & Co. have decided to place an order with Satex S.p.A. and are sending a covering letter with the form.

Questions

1 In the letter at 3.3.4 Lynch & Co. said they were likely to order over 500 sweaters, but their actual order is only for 150. What might be the reason for this?

2 How will Lynch & Co. pay?

3 How soon do they want the sweaters?

4 If the sweaters they have ordered are out of stock, would they accept substitutes?

F. Lynch & Co. Ltd.

(Head Office), Nesson House, Newell Street, Birmingham B3 3EL

Telephone: 021 236 6571 Fax: 021 236 8592 Telex: 341641

Satex S.p.A Your ref: D/1439

Via di Pietra Papa our ref: Order DR4316

00146 Roma 9 March 20—

ITALY

Attn. Mr d. Causio

Dear Mr Causio,

Please find enclosed oui order, No. DR4316, for men's and boys' sweaters in assorted sizes, colours, and designs.

We have decided to accept the 15% trade discount you offered and terms of payment viz. documents against payment, but would like these terms reviewed in the near future.

Would you please send the shipping documents and your sight draft to Northminster Bank (City Branch), Deal Street, Birmingham B3 ISO.

If you do not have any of the listed items in stock, please do not send substitutes in their place.

We would appreciate delivery within the next six weeks, and look forward to your acknowledgement.

Yours sincerely,

Lionel Crane

Chief Buyer

Enc. order form No. DR4316

ORDER No. DR 4316 F. Lynch & Co. Ltd. (Head Office), Nesson House, Newell Street, Birmingham B3 3EL Telephone: 021 236 6571 Fax 021 236 8592 Telex: 341641 Satex S.p.A Via di Pietra Papa 00146 Roma ITALY Authorized..
Quantity	Item description	Cat. No.	Price c.i.f. London
50 30 ЗО 40	V Neck: 30 Red/20 Blue Roll Neck: 15 Black/15 Blue Crew Neck: 15 Green/15 Beige Crew Neck: pattern	R432 N154 N154 R541	£13.80 each £ 9.40 £16.00 £12.60
	Note: Subject to 5% quantity discount
Comments: 15% Trade Disc. Pymt. D/P Del. 6 weeks Date: 9 March 20—

5.4.2

Order form

This is Lynch & Co.'s official order form.

Questions

1 When should the order be delivered?

2 How will Lynch & Co. pay?

3 Who is L. Crane?

4 What sort of discounts have been agreed?

5 If the order was faxed to Satex, which number would be used?

6 Which reference identifies the sweaters?

7 Besides the price, what other costs are covered to London?

8 If Lynch & Co. need further correspondence with Satex on this order, what reference would they use?

5.4.3