Instruction to stockbroker

Here is a telex from a client to his stockbroker asking him to buy shares on his behalf. Note the term at best, i.e. the best price the broker can obtain. Also, that a letter will follow.

881534LMTBD

BUY REPEAT BUY 3000 THREE THOUSAND UNION SHIPPING

AT BEST CONFIRMATION FOLLOWS

DALE PRESTON

3000 UNION SHIPPING + +

13.8.4

Advice of bank credit

Here is a bank advising their customer that money has been paid into his account. Note that TT means telegraphic transfer of money.

901737PNLTA

YOUR A/C CREDITED TT NINE HUNDRED AND EIGHTY

POUNDS STERLING

NATIONAL BANK OF JAPAN

980 POUNDS STERLING + +

13.8.5

Advice of shipment

This telex is from Lee Boatbuilders Ltd. Hong Kong, advising their customer, International Crafts, that their order is being shipped to them.

611531 DM RM В

YOUR ORDER 90103 SHIPPED CLEAN ON BOARD S S ORIENT

SAILING 6 MAY OUR AGENTS FORWARDING DOCUMENTS TO

NORTHERN CITY BANK LETTER OF CONFIRMATION FOLLOWS

LEE BOATBUILDERS

90103 SS ORIENT + +

13.8.6

Shipbroker's advice

Telex from a shipbroker advising an exporter that a vessel is available for a time charter.

901174HMTPL

S TANAKA MARU NOW DOCKED IN HOUSTON AVAILABLE FOR SIX MONTHS VESSEL 5000 FIVE THOUSAND TONS HIRE 4 FOUR POUNDS STERLING PER TON TELEX ACCEPTANCE ALLIANCE SHIPBROKERS LONDON

MONTHS 5000 TONS 4 POUNDS STERLING PER TON + ?

13.8.7

Reply to shipbroker

This is a reply to 13.8.6. The 'Charter Party' is the contract for chartering a vessel. Notice the corrections in the telex.

857811TRLNP

CONFIRM ACCEPTANCE OF CHARTER FOR S S TINXXXXX TANAKA MARU SEND US CHIRXXXXX CHARTER PARTY HERDIS MANUFACTURING SLOUGH + +

13.9

Points to remember

1. The structure and presentation of a faxed letter should be much the same as that of an ordinary letter, but you must state clearly, at the top of the first page, the name of the person you wish to read it.

2. Many offices supply a fax lead sheet' which is fed into the machine as a first page, and which gives the receiver details about who the sender is, which company he/she represents, how many pages he/she is faxing, etc.

3. Both fax and email enable people to receive messages and important information immediately.

4. Companies are increasingly using fax and email in place of telex machines. However, remember that telexes, telegrams, and cables are still commonly used in some countries, especially outside Europe.

13.10

Words to remember

a fax

to fax (someone)

receiver's code

electronic mail

email

a modem

a mailbox

a visual display unit (VDU)

a telegram

to telegraph

a cable

to cable

a cable message

a telegraphic address

telegraphic transfer

telemessages

a telex

to telex

answerback

collation

14 Miscellaneous correspondence

Reservations; appointments; hospitality; letters of condolence and congratulations.

In this unit we look at some miscellaneous correspondence, much of which a secretary might deal with in a medium to large-size firm.

14.1

Reservations

Dear Sir,

This letter is to confirm our telephone conversation this morning when I arranged for two tickets to be sent to us in the names of P. R. Dell and B. Newsome, our directors, who will be travelling London Heathrow-Rome on flight BA 164 at 10.05 hours, on Wednesday 12 June.

Please send the tickets to us by return, and find a cheque for £210.00 enclosed.

Yours faithfully,

14.1.1

Air travel

Dear Sir,

With reference to my telephone call to you this morning, would you please book a return ticket including couchette in the name of Mr John Miles for London-Paris-Zagreb, leaving on Monday 18 July, and returning Zagreb-Paris-London, on 3 August?

Please could you reserve a seat in a non-smoking compartment?

I would appreciate your sending the tickets as soon as possible and have enclosed a cheque for £188.00.

Yours faithfully,

14.1.2

Train travel

14.1.3

Hotel

Dear Mr Ruggeno,

This letter is to confirm my telex and your answer of today in which you agreed to reserve two separate rooms with shower and bath, from 12 June to 21 June inclusive for Mr P.R. Dell and Mr B. Newsome, who will be attending the Textile Trade Fair in Rome.

Could you make sure that the rooms are situated at the back of the hotel, as the rooms they were given last year, overlooking the mam road, were rather noisy?

I am enclosing a banker's draft for £40.00 as a deposit. Could you please acknowledge receipt?

Yours sincerely,

14.1.4

Conference facilities

Dear Sir,

We are holding our annual conference this year in Nantes and are looking

for a hotel which can offer us accommodation and conference facilities from 15 to 18 November inclusive.

There will be 60 delegates, 15 of whom will be bringing their wives. Therefore, we will need 45 single rooms and 15 double with full board for the three days. Provision should also be made for serving morning coffee and afternoon tea in the conference room.

For the meetings we will need a room that can accommodate 60 to 70 people, with sound equipment, and if possible a stage from where lectures and demonstrations can be given.

We will be bringing our own visual aids with us, so it will not be necessary to provide projectors, boards, or screens.

Please would you send us a list of your tariffs and let us know if you are prepared to allow discounts for a block booking. If you can offer a competitive quotation, and satisfactory accommodation and facilities, you can rely on regular bookings from us in the future.

Yours faithfully,

14.2