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Some ways to open a letter

Dear Sirs

to a company

Dear Sir / Madam

to a person if you do not know his/her name

Dear Mr / Mrs Smith

to a man / a married woman

Dear Miss Smith

to an unmarried woman

Dear Ms Smith

to a married or unmarried woman

Dear John

Hi John!

to someone you know quite well

to a friend

Note: It is wrong to open a letter with ‘Dear Mr John’ or ‘Dear Mr John Smith’.

The way you close a letter depends on how you open it:

Dear Sirs/Sir/Madam

Yours faithfully

Dear Mr/Mrs/Miss/MsSmith

Yours sincerely

Dear John

Best wishes

  1. Addressing an envelope

  2. Person sending

    the letter (or on

    back of envelope)

    Name and address of person receiving the  letter

    Mr. James A. Davies

    1007 7th Avenue

    New York

    NY 23300

    USA

    Mr. Frank Phillips

    98 Cator Road

    London

    SE497LS

    Great Britain

    Stamp

  3. Some types of business letter

  4. letter of application (for a job) – заявление о приеме на работу

  5. letter of complaint – письмо-жалоба

  6. letter of inquiry (asking for information) – письмо-запрос

  7. letter of confirmation – письмо-подтверждение

  8. letter of invitation – приглашение

  9. letter of congratulation – поздравительное письмо

  10. letter of order – письмо-заказ

  11. letter of guarantee – гарантийное письмо

  12. letter of introduction – рекомендательное письмо

  13. memo – служебная записка персоналу

  14. fax message – факс

  15. curriculum vitae (CV)/resume – резюме

  16. letter of apology – письмо-извинение

  17. reply to a business letter – письмо-ответ на деловое письмо

Some examples of business letter

1. Memo

To : All the staff

From : J.Tramp, R&D Director

Subject : the Chairman of the corporation visit

Date : 28 August 2006

The chairman of our corporation Mr. Smith is visiting our company next Monday, 4 September. He is coming to see our new laboratory. Mr. Smith will be here at 10.30 a.m. and you are all kindly requested to be at the welcome reception for him at the Conference Hall.

J.T.

2. Letter of application

Dear Sir / Madam,

I am writing to apply for the job of information officer, which was advertised in “The Daily News”.

I am 20 years old, and I am studying at university. I have just completed my second year. ............................................................................................

.......................................................................................................................

I look forward to your reply.

Yours faithfully,

Ann Brand

Ann Brand