Letter 3

Dear Dr....,

Please find enclosed the galley-proof of your review ... for final read­ing. Since we are eager to have the book published before the end of the year, we ask you to make the appropriate corrections and return the proofs without delay. The printers have set a December 10, 2014 deadline for printing the review. Please take that into account.

In compliance with your request I am sending you a copy of the History of Germany, V. 3, No. 4, 2002. Please acknowledge the receipt of the journal.

Yours sincerely,

Name

Letter 4

Dear Prof....,

Would it be possible for you to help us collect samples of... We intend to elaborate an entirely new system of classification based on the prin­ciples of... Your assistance would be of great value to us.

I look forward to hearing from you soon.

Yours sincerely,

Name

Here are some more phrases used to make a request:

I would greatly appreciate receiving a reprint of your paper....

Please acknowledge the receipt of the following publication (reprint) ....

Please let me know whether I may have the text of my paper distributed among the participants.

Could you inform me about the scientific program in more detail? I would appreciate further details of the symposium program. I would very much appreciate information about accommodation, travel and living expenses and the terms of financing them.

We would like your permission to translate your reprint and submit it to (publish it in) the Journal of Mathematics.

I would like to ask you to.... Could you please ... ?

I would appreciate it very much if you could.... Would it be possible for you to ... ?

I would be very grateful to you if you could....

TASKS

Write a letter expressing a request for exchanging scientific information. Explain why you want to exchange information.

Write a letter requesting a reprint of the paper that was published in "European Studies," December 19, 2010 under the title ....

Write a letter asking Dr.... to supply you with the recent experimental data on .... Explain why you need the experimental data.

Now read the following samples and note how to reply a request favourably.

Letter 1

Dear Dr....,

I acknowledge the receipt of your letter of May 15 in which you ask me to supply you with the samples of... I have already instructed some of my co-workers to collect the following samples for you:

1. ... 2.... 3....

I am happy to be of assistance to you and wish you much success in your work.

Yours sincerely,

Name

Letter 2

Dear Prof…,

I've received your letter of January 3, 2005 from which I learned that you are interested in my paper "….." It gives me great pleasure to send you the reprint, and I hope the information will be of help to you.

Thank you very much for the New Year wishes. My best regards to you and your wife.

I look forward to hearing from you soon.

Your sincerely,

Name

Letter 3

Dear....,

I have recently received your reprint and want to thank you very much for your permission to translate and publish it in the Journal of History. As soon as the translation is ready, I will send it to you for consideration.

In March there will be a symposium in Vienna. Find the program enclosed in this letter. Perhaps it may be of interest to you.

Yours sincerely,

Name

Enclosure: program

Here are some more samples how to reply to a request favourably:

I am happy to be of help/assistance to you. I am pleased that I can offer you this help.

If I can be of any further help please do not hesitate to contact me/to let me know at once.

If you require further information on ..., I will be happy to help you .... The only help/advice that I can offer/give you is... . I am glad that I can help you in this matter. I hope this advice is of (great) help to you.

I wish to assure you that such an exchange of publications will be to the mutual benefit of natural science research.

As for your request, let me assure you that when the book comes off the press, I will be delighted to send you a copy.

TASKS

Write a letter in which you:

1. acknowledge the receipt of the letter of (date)

2. respond to the request in a favourable way;

3. offer your help if it is needed in the future.

Write a letter in which you:

1. inform Prof.... about the receipt of a letter,

2. respond to the request, expressing your pleasure to be of help in....

Read the samples and note how to give an unfavourable reply to a request.