2. Letters of Invitation

TASK 1: Read the samples of invitation letters and note the com­mon phrases used in such letters.

Letter 1

Dear...,

I would like to invite you to attend our conference, "Social Policy in European Union Member-States" in Vienna, Austria, March 25–30, 2010. The conference is organized by the Institute for European Studies of the University of Vienna and the Austrian Sociology Society.

Our conference will pay for your accommodations, including full board and lodging at the conference hotel during the conference.

Beyond this, the conference organization has no financial responsibility for your stay in Austria.

Looking forward to seeing you in Vienna.

Sincerely yours,

(Signature)

Name

Letter 2 Second International Conference on Asian Rock and Cave Art arca October 31 – November 4, 2010 International Conference Center Kobe Hyogo Prefecture, Japan

Dear Mr....,

I am writing to invite you to participate in the above conference and to give a poster presentation on the "Siberian Rock Art Studies in Russia." The conference program is attached. Further information will be mailed to you from the ARCA-2 conference secretary in about a month.

I look forward to seeing you at the conference and hope that it will be possible to build even closer collaborative links between our organiza­tions.

Sincerely yours,

(Signature)

Name

Chair, Organizing Committee ARCA-2

Letter 3

International Conference on Integrational Process in Globalization Conditions August 3–7, 2012, San Francisco, California, usa

Dear Colleague,

We are pleased to inform you that San Francisco, California will be the site of the IPGC-XII meeting on August 3–7, 2012. The IPGC In­ternational Advisory Board has selected the Advanced Light Source at Ernest Orlando Lawrence Berkeley National Laboratory to host the meeting, which will be held at the Hyatt Hotel in downtown San Fran­cisco, near Union Square.

Sincerely, (Signature)

Name, Conference Chair Name, Local Committee Chair

Letter 4

Dear Professor...,

We have recently started publishing a new monthly journal..., which deals with the problems of... Since the journal extensively covers the field of your activity, we hope you will find it of interest.

With this in mind, we would welcome any contributions from you per­taining to the scope of the journal. Perhaps you could contact other people who would be willing to submit their papers, detailed abstracts and other publications to our journal. I wish to thank you on behalf of the editorial board and myself for cooperation.

I look forward to hearing from you.

Sincerely yours,

Name

Editor-in-chief

Here are some more phrases used in letters of invitations:

It gives me great pleasure to invite you to attend the Jubilee celebration of....

On behalf of the Organizing Committee may I invite you to parti­cipate in ...

The Institute of Physics officially invites you to deliver a series of lectures on....

It's my great pleasure to invite you to make a poster presentation at the 17th International Conference in Hamburg....

TASKS

Write a letter inviting Prof. Haus to participate in the conference on .... Inform Prof. Haus about the conference, which will be held in..., September 15–21 of the next year.

Write a letter on behalf of the Organizing Committee inviting Prof. Smith to attend the 3rd International Congress on ... to be held in ..., July 4–9 of the next year.

Write a letter inviting ... to collaborate with your laboratory in carrying out joint research on....

Write a letter inviting ... to submit an abstract for publication in the Journal of Abstracts.

Now read the samples of a favourable reply to an invitation letter and note the phrases that express acceptance of invitations.