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Talking points Describing your department

  1. Describing the activity of a department

My department deals with/ is responsible for marketing/administration, etc.

We organize tests/ studies/ research.

We work with customers/ suppliers/ subsidiaries/ other companies in the group.

  1. Describing the staffing of the department

There are …. people in the department.

Pierre Ducros is in charge of the department.

I am one of the managers/ technicians/ secretaries/ engineers.

  1. Describing the equipment/ premises of a department

We have a large office/ three laboratories/ a small building.

We use computers/ fax / email a lot.

We have a well equipped laboratory/ a lot of technical equipment.

Think about your department or a department you would like to work in. Draw an organization chart for it. Use the language from the Language Note above to give a short presentation about your department.

Speak on the following:

1. List the purposes of an organizational chart.

2. Describe why it is important for an employee to report to only one supervisor.

3. In many businesses today an employee may have two supervisors. If you had two supervisors, with each supervisor asking you to perform a different task and both wanting them completed by the end of the day, describe how you would handle this situation (in a complete paragraph).

4. Describe what authority, if any, you have at your place of business.

5. Draw the organizational chart for your place of employment. (Use additional sheets as necessary.)

6. In groups discuss the differences among the various organizational charts that your classmates drew. (How are they different, why are they different, etc.). Share your conclusions with the rest of the class.

TEST

!. Read the text describing company structure. Then choose the correct answer to the questions.

SBS stands for Siemens Business Services. It is a division of the famous German company Siemens. It is only five years old but is already responsible for a considerable part of Siemens’ turnover. How? Siemens had the idea in 1995.A whole department of Siemens was at the time responsible for the information and communication activities of Siemens. The idea was to offer this service not only inside the company but outside too. SBS is now one of the world’s leading providers in the area of electronic business solutions and services.

Friedrich Froeschi is the CEO and SBS is now an independent division with 33,000 employees in 88 countries and turnover of 5.8 billion Euros. One of its largest customers is the British government. SBS organizes and manages the passports and national savings accounts for Britain. In Europe its main competitors are IBM, Cap Gemini and EDS. With growth in this marker of at least 15% the future looks bright for this German service company.

1 .What is the activity of SBS?

  1. electronic engineering

  2. printing

  3. database management

2. Which company does Friedrich Froeschi manage?

  1. Siemens Business Services

  2. Siemens

  3. IBM

3. One of its largest customers is:

  1. EDS

  2. SBS

  3. The British government

4. 5.8 billion Euros represent:

  1. Siemens turnover

  2. SBS’s turnover

  3. SBS’s profit

5. SBS manages electronic services for:

  1. IBM

  2. British passports

  3. 88 countries

6. SBS is :

  1. a branch of Siemens

  2. a department of Siemens

  3. a division of Siemens

2. Find words in the Siemens text which match these definitions.

  1. a computer application for keeping records -……………..

  2. annual sales -……………

  3. clients -……………

  4. companies in the same market -……………

  5. a document for travelling from one country to another -………….

  6. an increase -………………

3. Look at the list of words. Match pairs of words as in the examples to make the expressions defined below.

sales, office, stock, head, site, annual, human, market, parent, public, company, research, resources, director, relations, development, marketing, managing, production, turnover

  1. a department in charge of finding new ideas…………………………………..

e. g. research + development = Research and Development (department)

  1. a person in charge of a company…………………………………..

  2. a firm which owns subsidiaries ………………………………………..

  3. a department in charge of finding and increasing the number of customers ………………….

  4. a factory or a plant ……………………………………………………

  5. department in charge of recruitment, training and personnel…………………………………

  6. the administrative and the central building of a company……………………………………

  7. the value of a public company is quoted here…………………………………………………

  8. the total sales of a company for a year………………………………..

  9. the department of a company which is in charge of external communication…………………