The Directors

of

The universal group for universal communication

requests the pleasure of your company at a to be

held at the , at 7 p.m. on Friday 12 July, 1996.

Evening dress

RSVP*

• If you accept the invitation which is quite formal take care to write your reply in the same way, i.e. in the third person:

Mr Peter Anthony Campbell McBride thanks the Directors of the

THE UNIVERSAL GROUP FOE UNIVERSAL COMMUNICATION

for their kind invitation to a Reception to be held at the Reception

Hall, at 7 p.m. on Friday, 12 July, 1996, which he has much

pleasure in accepting.

• If you refuse the invitation you could put it in the following way:

Mr Peter Anthony Campbell McBride thanks the Directors of the

THE UNIVERSAL GROUP FOR UNIVERSAL COMMUNICATION for their kind invitation to a Reception to be held at the Reception

Hall, at 7 p.m. on Friday, 12 Jury, 1996, but regrets that he is unable to accept owing to a previous engagement on that evening.

Vepoodez s'il vous plat = просьба прислать ответ (фр.)

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In your response to an invitation you could use a visiting card with two letters in the top left-hand side corner sending it instead of writing a letter of acceptance of invitation, which is in fact not very polite and can be admitted only in the case you are sure you will not be misunderstood:

P.R.V⁵

10. Write a letter using phrases given below. • write a letter of condolence

We are writing to express our sincere sympathy on die death of the Director

of your company...

Please accept our deepest sympathy and condolences on the sad death of the

Chairman of the Board of Directors of your company....

Please accept our sincere condolences on this sad occasion.,.

We were deeply grieved to hear of the untimely death of the Managing

Director of your company...

There is as well another way of expressing condolences: sending a visiting card with two letters in the bottom left-hand side corner, which is in fact not very polite and can be admitted only in me case you are sure you will not be misunderstood:

P.C."

^spour rendre visite = pour condoleance^:

приглашение прийти в гости принято (фр.) ¹ соболезнование (фр.)

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12. Write a letter using phrases given below. • write a letter of congratulation⁷

Permit me to congratulate you on your promotion to Managing Director of me company...

May we congratulate you on your promotion... Please accept our sincere congratulations on ... We congratulate you on...

We were delighted to read in the bulletin mat you were appointed me General Manager of your company...

We congratulate on ... Congratulations ...

You could as well use a visiting card with two letters in the top left-hand side corner sending it instead of writing a letter of congratulation, which is in feet not very polite and can be admitted only in the case you are sure you will not be misunderstood:

P.P.*

Please mind, when you want to congratulate a man it should be 'congratulations', when you want to congratulate a woman it should be'beet wishes'. *pour teHcHer = поздравление (фр.)

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UNIT TWO

MEMORANDA. REPORTS.

МЕМОРАНДУМЫ. ОТЧЕТЫ.

PART I: MEMORANDA.

1. Read the text paying special attention to new words and word-combinations.

M;

emorandum¹ is a short typed or written message sent from one person to another in an organisation. Some companies have pre-printed memo forms, while others have a house style for the layout of memos. There are several different formats, but they all have the same elements:

• Hie name of the writer,

• the name of the addressee,

• me date,

• the subject,

• the body of the memo.

The first three should of course go at the top, but me order you put them in is up to you. So you might write in any of these forms:

To: Donald Price From: William Campbell Date: Date: 22 May 19%

the body of the memo

From: William Campbell To: Donald Price

Date: 22 May 19%

the body of the memo

¹ memorandum.¹: Sg., memoranda = PI. (лат)

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Date: Date: 22 May 19%

To: Donald Price

From: William Campbell

the body of the memo

You don't have to use a heading in a memo, but it is sometimes a good idea to do so; it tells your reader what the memo is going to be about, and it saves you having to explain the subject in me memo itself. Your memo might, for example, read

To: Donald Price From: William Campbell Date: 22 May 1995

ARRANGEMENTS FOR GRADUATE INTERVIEWS

the body of the memo

This tells your reader immediately what to expect It also saves you having to include a sentence such as 'I would like to discuss this year's arrangements for graduate interviews.'

The body of the memo consists of your arrangements, or the points you want to make. Your headings might provide all the introduction you need, but you might have to write a short introductory paragraph as well, giving some of me background to your memo. Your last paragraph should indicate what action you want taken, your conclusions or recommendations or a summary of your arguments.

How a memo should be laid out

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To: Sarah Watkins From: Matthew Baker date: 20 May 19%