Hill's Industrials. Managing Director

Marketing Department

Production

Department

Finance

Department

Personal

Department

Marketing

Director

Production Manager

Finance

Director

Personal Manager

Personal

Assistant

Personal

Assistant

Personal

Assistant

Personal

Assistant

3 secretaries

2 secretaries

3 secretaries

2 secretaries

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Writing Practice

MEMORANDUM

To: All board members Date: 25-09-99

From: Brian Lockley

Personal Director

Subject: Appointment of a new General Manager

I am sure you are all aware by now, Anthony Killer will be retiring at the end of this year, which leaves us a little over two months in which to appoint a new General Manager.

The post is currently being advertised in both the national press and the leading trade magazines and I intend to begin the first round of interviews in mid October. The advertisements contain the following description of General Manager's duties:

• to have overall, responsibility for the running of the plant;

• to coordinate the work of the management team so that the company's targets and objectives are met;

• to advise on new product development;

• to negotiate with trade union representatives;

• to accompany the Sales Manager on overseas sales trips, whenever possible

• to represent the company when the Manager Director is unavailable.

Trafalgar Products Ltd

MEMORANDUM

To: Sales Manager Date: 9 January 2000

England and Scotland

From: Chairman

Sales presentation : 20 January 2000

Following our telephone conversation, I confirm that you – and members of your sales team - will be making a sales presentation to members of the Board at 2 p.m. on 20 January. As agreed, your presentation will take the following form:

1) Total sales (England/Scotland) for the year ending 1999.

2) The trend in total sales over the period 1995 – 1999.

3) The regional distribution of sales, with indications of areas of growth and 'problem' areas.

4) Sales forecasts.

I hope you and your team will give the Board a clear picture of our sales performance in England and Scotland.

May I remind you, finally, to provide 12 copies of any graphs or other visual material which you may wish to circulate to Board members.