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7 Starting andDeveloping aRobotic Program
Adopting
71
Idenfity leaders
MD and OR
Staff
Specialty
specific
Fig. 7.2 Components of the adopting stage
Training
Online
Simulation
Beside assisting
Intraoperative
participation
Support
Instituitional
Colleagues
Finally, the surgeon champion will balance all conicts and discrepancies along the way. If needed, the leader can appoint trainees to aid with the duties. It is worth not­ing that in some institutions this role can be targeted by a team rather than just an individual. Once a leading entity has been appointed, a group of learners or appren­tices can be selected. This faction is constituted by surgeons who want to be trained in RS and have the availability to do so.
Training in RS is a multimodal endeavor that includes online platform courses, simulator drills, bedside preparation, and intraoperative console experience [810]. Each stage targets a different skill set that is valuable to accomplish specic preset milestones. Online modules are completed to become familiar with fundamental concepts of RS such as parts of the console, types of robot equipment, positioning, and energy settings, among others [11]. While some curriculums only use an online platform as an overview of the upcoming education plan, others like the well-known “Fundamentals of Robotic Surgery” employ it for multifaceted and comprehensive training [8, 11]. Virtual RS curriculums range from simple to complex, to tailor to the needs of the rising program.
After a basic understanding of the robotic equipment is acquired, the next step is to participate in console-based simulation. It is well known that simulation-based training has positive outcomes in the surgical education eld [12, 13]. This is exem- plied by prospective studies demonstrating improvement in performance after these sessions [12]. Regarding RS specically, simulation exercises upgrade techni­cal uency, comfort, the notion of the operative eld, and pedal coordination
72
C. Franco-Mesa and Sarah Samreen
[1416]. Numerous modules are available in robotic consoles spanning from basic instrument manipulation to the recreation of an entire surgical procedure. For instance, in general surgery RS curriculums, residents start online and simulation drills during the rst years of training to be prepared for early intraoperative expo­sure [9, 10].
After the general concepts and technical skills have been grasped, the next phase is bedside assisting. Although bedside assisting is generally performed by a non­physician rst assistant, it is relevant to understand concepts such as patient posi­tioning based on the operation, correct port placement, docking, robotic setup, camera holding, nuances of energy devices, assistant ports, and specimen removal. Additionally setting up robotic components, troubleshooting unexpected situations, and targeting emergency scenarios from the bedside are crucial for safe prac­tice [17].
The last aspect is intraoperative training. In this scenario, an experienced robotic surgeon walks an apprentice through a case. Progressively the apprentice takes on parts of the surgery until they can complete the procedure independently under supervision. While training sessions with a single console are acceptable and many times, the rst accessible method in a startup RS program, dual-console systems create an unparal­leled opportunity for hands-on learning. Studies in RS comparing single- to dual-con­sole teaching have reported that trainees have longer console time and more frequent interactions with the preceptor when using a dual system [15]. To obtain even more benets, using HIPAA-compliant video recordings of the procedure for dedicated post­operative debrieng sessions can enhance the overall learning experience [18].
Like any other program on the rise, support from other surgeons must be pur­sued. Reaching out and recruiting colleagues in the eld will guarantee a large enough workforce to accomplish the educational goals established. Additionally, it will be the seed of an environment of teamwork and acceptance of RS within the practice’s cultural scenario.
Operationalizing
Operating room (OR) time is one of the largest expenses in healthcare, yet, it is also the principal source of revenue for hospitals [19]. Given the variability of case dura­tion and unpredictable events, developing an efcient yet exible OR schedule is an essential task. This is no different in the setting of an RS program. To identify the requirements (OR time, personnel, instruments, etc.) for every case, surgeons must establish a pattern of action. In other words, every case should follow a basic con­guration or workow. The more times the case is performed, the more familiar it will become to the team. RS programs start by operationalizing simple cases like nonrecurrent inguinal hernia or elective cholecystectomy for biliary colic and then progress to more complex scenarios such as abdominal wall reconstruction or com­mon biliary duct exploration. While the learning curve varies throughout procedures and surgical centers, studies demonstrate that a reliable curve can be constructed over time [20, 21]. Furthermore, after creating an array of operationalized cases
7 Starting andDeveloping aRobotic Program
Fig. 7.3 Components of the operationalizing stage
73
Operationalizing
Robotics
committee
Robotics
Coordinator
Addresses challenges
Data collection
Clinical
Financial
Operational
Cultural change
Familiarization
and
reproducibility
proctoring other physicians becomes an available option to expand the RS program locally or at a larger scale (Fig.7.3).
Besides creating a pattern for every procedure, a key variable of operationaliza­tion is prioritizing safety and teamwork. One cannot take place without the other as everyone has a different role to fulll. A hospital robotics steering committee that oversees roles, promotes safety, and collects data from procedures is an essential component of the RS program. Through tangible data such as performance indica­tors, the surgical outcomes of RS can regularly be evaluated. Even more, by devel­oping a framework of key performance indices (KPIs), programs can review liabilities and develop targeted solutions to enhance performance [22]. The perma­nence and growth of the upcoming RS programs are directly related to the clinical, nancial, and operational KPIs. Data this signicant can be used to support different types of decisions within the institution in the long run.
Like in any other rising discipline, a cultural environment of collaboration and curiosity is needed for an RS program to ourish. The introduction and acceptance of robotics can be tedious; however, with increasing uptake of robotic technology, it is rapidly becoming a reality. Thus, the goal is to promote a cultural scenario where the use of RS is normalized and regarded as a safe tool for patient care [23].
Standardizing
Standardization is the act of assembling a process throughout time in an organized, efcient, reproducible, and harmonious manner. This practice has been considered fundamental for global development for centuries [24, 25]. Within the medical eld, standardization has been essential in areas such as evidence-based medicine, patient safety, and healthcare outcomes [24, 25]. This is the case with the European consensus
74
C. Franco-Mesa and Sarah Samreen
on robotic mesorectal excision that was published in 2019 and aimed to provide base­line standards for training and technical success in this area of colorectal surgery [26].
The major purpose of standardization in robotic surgery is to reduce variation and optimize efciency (Fig.7.4). For instance, employing predetermined instru­ments and accessory sets for the robot decreases the amount of time preparing the operating room or looking for specic utensils while the procedure is carried out. “Peel packs” (prepackaged sterile robotic instruments) allow for efciency and establish a predictable sterile processing time and inventory management. Thus, operative time is optimized benetting the patient, surgeon, staff, and everyone else in the facility involved in operative services.
The standardization journey for an upcoming program is variable. Standardizing on-time rst-case start and turnover times are essential parts of the standardization process, along with block time allocation with accurate case scheduling. A study from Stanford attempted to standardize the operative start time for cardiac cases after making a thorough background check of their perioperative data [28]. They noticed that adherence to the start time was associated with increased efciency, decreased costs, and higher satisfaction [27]. Armstrong etal. described the use of video record­ings of numerous microvascular anastomoses to break down key portions of the pro­cedure that could be improved [28]. The videos were analyzed by a multidisciplinary team that provided different perspectives and proposals [28]. While taping and reviewing procedures is not obligatory for standardization, the ability to automatize procedures based on visual documentation is a possibility. No matter what specic strategy for homogenized RS practice is pursued, supporting the robotic scheduling,
Fig. 7.4 Components of the standardizing stage
Efficiency
Instruments
Sterility process
Robotic case
scheduling
Staff availability
Standardizing
Assessing
outcomes
Clinical
Financial
Operational
Goals
Short term
Long term
7 Starting andDeveloping aRobotic Program
75
allowing block time for certain services, and optimizing turnover time will be bene­cial. In the long run, this practice promotes self- sustainability and chronicity with the ability to overcome challenges posed throughout time.
By this point, the RS program is up and running. The success of the course will depend on a well-developed plan for growth. Ideally, this should be designed in a stepwise approach with short-, medium-, and long-term goals. Predicted difculties should be factored in the proposal as well as alternative solutions. It is crucial to collect data during every stage of the process. These will be useful to construct future projection curves to tailor long-term goals accordingly. Teaching curriculums must be incorporated in forthcoming plans as they will provide structured learning instructions for upcoming surgeons and operative staff.

Lessons

Challenges arise with change and innovation. Building an RS program will come with unparalleled benets, but also inherent struggles. The path itself is not linear but rather convoluted with peaks and falls. By normalizing and expecting this type of scenery, the unexpected becomes expected. One of the areas that will require time to ourish is cultural change. For this, persistence and patience will be the best allies in the long term. Finally, patient outcomes are the principal tool to determine success; however, nancial outcomes matter and will be considered for critical decision- making purposes.

Conclusion

Developing a robotic program is a challenging task. While numerous factors must align to be successful, robotic technology provides numerous benets associated with patient safety and surgical outcomes in standard and complex procedures. Furthermore, this minimally invasive technique imminently protects the ergonom­ics of physicians securing a safe practice in the long run. Adopting, operationaliz­ing, and standardizing are the operational pillars of a roadmap to a successful robotic program. The inevitable development of technology challenges physicians to renovate and modernize their surgical practice to guarantee optimal patient care.

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Robotic Training andPathway
KatherineFay andAnkitD.Patel

Introduction

The introduction of minimally invasive surgical (MIS) techniques has been shown to greatly improve surgical outcomes, including lower rates of complica­tions, decreased postoperative pain, and shorter hospital length of stay [1]. However, there are certain limitations inherent to laparoscopy, including reliance on two- dimensional vision, decreased range of motion given the rigidity of instruments, and ergonomic challenges experienced by the operating surgeon. Through the robotic surgery platform, the advantages of MIS are maintained with the added enhancement of three-dimensional vision, further instrument articulation, abolition of tremor, and improved surgeon ergonomics allowing for improved hand–eye coordination and overall surgical precision [2]. Although there are demonstrated surgical benets and rapidly increasing utilization of the platform, there is no universally adapted training paradigm for robotic surgery. Available programs have signicant variation in didactic content and access to technical skill sessions provided. Here, we discuss the key elements of a robotic surgery program to train future and currently practicing surgeons, support con­tinued skill development, and ensure patient safety and optimal outcomes through credentialing and maintenance policies.
8
K. Fay (*) Department of General Surgery, Grady Memorial Hospital, Atlanta, GA, USA
Department of General & Gastrointestinal Surgery, Emory University School of Medicine, Atlanta, GA, USA e-mail: kat.fay@emory.edu
A. D. Patel Department of General & Gastrointestinal Surgery, Emory University School of Medicine, Atlanta, GA, USA
© The Author(s), under exclusive license to Springer Nature Switzerland AG 2025 S. Samreen et al. (eds.), The SAGES Manual of Robotic Surgery,
https://doi.org/10.1007/978-3-031-86927-3_8
79
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K. Fay and A. D. Patel
Implementation ofaCurriculum
Since its integration into modern medicine beginning in the 1980s, the utilization of the robotic surgery platform has steadily increased in the United States across a multitude of surgical disciplines [35]. One study showed that as of 2017 use of robotic-assisted surgical techniques had grown exponentially compared to laparo­scopic surgical techniques at a relative rate of 10–40-fold [6]. Increasing use has driven the need for the creation of training pathways for currently practicing sur­geons as well as the integration of robotic curricula into surgical residency training programs. A survey of general surgery residents in 2015in the United States indi­cated that 96% of respondents were training at an institution where a surgical robotic platform was available [7].
Unlike other areas of technical advancement in surgical practice, robotic surgery is one of the few without a surgical society-backed designated curriculum. The adoption of surgical laparoscopy drove the creation of the Fundamentals of Laparoscopic Surgery (FLS) developed by the Society of American Gastrointestinal and Endoscopic Surgeons (SAGES) to ensure that all graduating surgical residents possess the minimum skills to perform laparoscopic procedures safely. Certication in this program has been endorsed by the American Board of Surgery (ABS), the Canadian Association of General Surgeons (CAGS), and American Board of Obstetrics and Gynecology (ACOG) and is a graduation requirement for surgical trainees and necessary for board eligibility. Similarly, the Fundamentals of Endoscopic Surgery (FES), an educational pathway that evaluates basic endoscopic knowledge and skills, is also a requirement within surgical training and board eligibility.
SAGES published a consensus document in 2007 outlining guidelines for the initiation and maintenance of an effective robotic surgery program. Created by an international multidisciplinary consensus group, the document focuses on training and credentialing, clinical applications of robotic surgery, risks of surgery, cost– benet analysis, and future research [8]. Additionally, the document comments on the key elements of robotic training, credentialing, and program maintenance. While these guidelines are broad and somewhat outdated, they do provide a back­bone for future training programs. Recently, several leaders in resident education published recommendations from a robotic surgery working group that we will highlight in the sections below [9].

Curricula Components

The SAGES robotic surgery consensus document highlights combining web-based didactics, virtual reality simulation, in-person course, and cadaveric/animal training models when training new surgeons. When offered in concert, each component allows for the enhancement of certain skill levels that aim to build competency, develop procient technical skills, and allow for the maintenance of performance in robotic surgery. Each training program then ultimately culminates in training on the
8 Robotic Training andPathway
robotic platform, including the development of bedside assistant and on-console surgeon skills.
81
Web-Based Training
Web-based training modules provide signicant exibility to users new to the robotic surgical platform. As the majority of new users are likely in surgical train­ing, self-scheduled learning results in less logistical challenges during the acquisi­tion of foundational knowledge. These courses focus on learning ideal patient selection, instrumentation, patient and system positioning, port placement, and basic troubleshooting. They also review some basics or pre-, intra-, and postopera­tive care. Expansion of these curricula to include support staff can also allow for greater programmatic efciency and growth. Eventually, some of this training could be converted to on-demand content or could be accessed in a virtual reality format.
Virtual Simulation
Virtual simulation training has also been shown to play an integral role in the devel­opment and maintenance of robotic surgical skills. A variety of simulators are avail­able, including the Fundamentals of Robotic Surgery (FRS) Dome, the da Vinci Skills Simulator (DVSS), and the dV-trainer. As the robotic surgery platform is uti­lized for more advanced cases, wider application is limited by the fact that many institutions do not see the number of cases needed for prociency, even for experi­enced surgeons. The utilization of virtual reality simulation training aims to bridge that gap more effectively and allow for wider application of the robotic platform. Multiple studies support that trainees who participate in virtuality reality simulation perform better on robotic task testing than those who do not [10, 11]. A more recent review compared the more prominent available simulators and demonstrated the ability of a VR training curriculum to improve skills and a prociency-based train­ing platform being the most effective [12]. For most training programs, these skill simulators will likely be the foundation of any curricula.
Bedside Skills
Once a trainee (either resident/fellow or new user) has indicated prociency in an online program (dened by most as achievement of a minimum competency score of >90% on written knowledge assessments as well as indicate prociency of skill on simulators), as well as undergone a bedside teaching session emphasizing basic techniques, they are graduated to in operating room training. While variable by institution, prior to initiation of on-console training, most robotic programs man­date a certain number of bedside assist cases to ensure adequate docking, instrument exchange, and troubleshooting knowledge of the platform. This component of