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7. What is counseling? What counseling techniques do you know?

The goal of counselling is to help another person manage a personal problem using their own resources. Counselling is about listening, not about telling. It`s about talking to someone and helping, not about persuading or manipulating. Also counseling is about assisting and exploring problems, not about reassuring someone or solving their problems for them. There are the three phase of counseling:

1) Phase one: talk. This is where you encourage the problem holder to talk about the problem , and start to understand how they feel about the problem and why they feel that way.

2) Phase two: think. This is where you encourage them to think about the problem and reassess it. You help them to see their situation from a new perspective, so that they can consider the different options for dealing with the situating.

3) Phase three: act. This is where you help them to choose their own solution and to establish an action plan to manage the problem.

8. What do customer service and customer support refer to? (s.B #2)

The phrase “customer service” refers to pre-sales (enquiries), sales itself (including order processing) and post-sales (returns, complaints, etc.). The phrase “customer support” is usually limited to post-sales only.

Customer support is important because:

  • in an age when many competing goods and services don't differ greatly from each other, the quality of customer support can make all the difference.

  • good customer support leads to repeat business.

  • a 'silent complainer' tells all their friends.

  • customers have expectations of good service set by other companies.

9. What are ‘performance standards’ in customer service? Speak about ‘golden rules of customer service’? (s. B. #2)

Customer support staff are usually given pre-defined 'performance standards' which serve as guidelines in their day-to-day work. Here are some typical examples of such standards.

  • Get it right first time.

  • Only make promises that are realistic.

  • When you 'inherit' an error from elsewhere in the organization, do not pass it on again (instead refer it to your supervisor if you cannot deal with it).

  • Make all written work clear and simple (use standard formats where available).

  • Treat customers with the maximum courtesy and helpfulness at all times.

  • Leave all records and files in a state that they can be easily dealt with by someone who does not normally handle them.

  • Answer all telephone calls within three rings, then give a name and a friendly greeting.

  • Direct the conversation so that you identify the needs of the customer as soon as possible, then provide that information at the time it is needed.

12 Golden Rules of Customer Service (Internet Research)

Rule #1 – the customer is always right

Rule #2 – if the customer is wrong, refer to rule #1

Rule #3 – the customer is always a priority – handle complaints, concerns and disputes immediately

Rule #4 – never argue with a customer

Rule #5 – never make excuses or pass the buck

Rule #6 – be flexible – customers do not always know what they want and are not all the same

Rule #7 – show real respect and treat your customer how you would want to be treated

Rule #8 – be personal, sincere and friendly at all times

Rule #9 – always remain one step ahead of your customer by predicting future & current needs

Rule #10 – keep all your promises

Rule #11 – deliver your product or service on time or ahead of time

Rule #12 – exceed your customer’s expectations and always go the extra mile

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