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15. Remember the following facts:

If you are going to speak on the telephone, you should:

  • Be preparedWrite down the important points that you want to talk about before

you dial the phone.

  • Be direct - Know your purpose for calling and the desired results.

  • Be friendlySince you will be judged on your voice alone, it is important to project

a warm, friendly, and enthusiastic tone. People will be more

responsive and willing to talk to you.

  • Be interested – Listen to the person you’re talking with. Show that you’re interested

in what he/she is saying.

  • Be precise – Be able to explain yourself in a concise manner.

  • Be articulate – Pronounce words clearly and don’t speak too quickly.

  • Be attentive – Don’t do other things at the same time.

  • Leave

messages – If the person is not available, leave a message with a secretary or on

the answering machine. Identify yourself, your company and give

your phone number.

- Be resourceful – Don’t hang up until you’ve got all the information required. It may

be difficult to reach that person again.

16. Fill in the blanks with proper words:

1. Incoming calls to our firm are taken by the ______, who will put you through to the ____ you require. 2. “I’m sorry to trouble you, I think I must have got the _____.” 3. “I’m sorry, I can’t hear you very well, this is a ______.” 4. “I can’t get through; their line always seems to be ______.” 5. If you don’t want to be interrupted by any phone calls, you can leave the phone _______. 6. If you don’t know someone’s number you can use the _____ or you can call _____. 7. To make a call from a public telephone, lift the _____ and insert a coin. Listen for the _____ and dial the number. You will then hear a tone telling you that the number is _____. If you’ve misdialled, you’ll hear a tone telling you that the number is _____ or that the line is ___. 8. To make a call by _____ from the UK: first dial the international (010), then the country code, then the _____ and finally the number you require. 9. “Operator, I’d like to make a _____ to Boston, please. My name is Mrs Jane Wilson.” 10. “I’d like to make a ______ to Mr. Hammett on this number: 456890.” 11. “Hello, is that the switchboard? This is extension 67; can I have an _____, please?”

17. Practise the following dialogues:

  1. Leaving a message.

A: Hello! This is Richard Baker. May I speak to Mr. Reeds, please?

B: I’m sorry, Mr. Baker. He has just left. Any message?

A: Will you tell him to call me back?

B: Yes, certainly. Does he know your telephone number?

A: Well… I’m not sure. Will you put it down, just in case?

B: Yes, what is it?

A: 340-1906. Thanks a lot.

B: No trouble. Good-bye.

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