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V . Match the expressions a-j below to the following things that a chairperson should do.

  1. open the meeting/ signal the start

  2. keep things moving

  3. keep an eye on time

  4. make sure everyone stays focused

  5. invite contributions

  6. summarize regularly

  7. seek clarification

  8. summarize agreed action points

9 allocate action points and establish deadlines

10 close the meeting

a Has everyone got that?

b Shall we move on?

c As 1 see it, we seem to be saying

d Could you let us have the exact figures for Friday?

e What exactly do you mean?

f So what we've finally decided on is...

g We'll have to move on I'm afraid.

h Thanks for coming everyone.

1 What do you think of that, Mr ... ?

j Thanks very much everyone, that was very useful.

VI. Match the expressions a-1 below to the following things that participants should do.

  1. express agreement

  2. express disagreement

  3. make suggestions

  4. summarize arguments

  5. ask for clarification

  6. present arguments

a I'm convinced that...

b How about ...

c I'm all in favour of that.

d Why don't we ...

e I'm afraid I don't accept that at all.

f So what you are suggesting is ...

g Could you explain that in more detail?

h I'm sorry but I don't agree at all.

i I quite agree.

j The way I see it is...

k Am I right in thinking that... ?

1 In other words you are saying ...

VII. Read the mini – definition and write the words.

  1. To be present at a meeting.

  2. This should be circulated before the meeting.

  3. The person who presides over a meeting

  4. You write these up after the meeting.

  5. To suggest a lot of ideas very quickly and at random.

  6. Are there any other matters to discuss?

VIII. Complete the extract from a meeting with the expressions below.

Sort out this mess, set a time limit, to business, cancel our regional sales conference, lose $ 25.000, take the minutes.

MIKE

Well, let’s get down1 to business . I thing our objective is pretty clear. We’re here today to 2 __________. We have to decide what we’re going to do about the problems with our travel booking.

PATTI

Sorry, Mike. What problems?

MIKE

It looks like we’re going to have to 3 ______________ and on top of that we’re going to 4 ___________ or more. Now, I've another meeting at three, so I'd like to 5______________ Is that OK?

BILL

Is anyone writing all this down?

MIKE

Um, no. Harriet, can you 6 __________please?

IX. Work in small groups. Which of these things do you expect at a formal meeting and which at an informal meeting?

an agenda, matters arising, coffee, a chairperson, an objective, a time limit, minutes, any other business, briefing documents.