1. Meetings vocabulary 1

Match the phrases (1-2) and (a-n) which have the same meaning. Sometimes more than one variant is possible.

1. arrange a meeting a. break up a meeting

2. bring forward a meeting b. fail to attend a meeting

3. postpone a meeting c. be in a meeting

4. cancel a meeting d. hold a meeting

5. run a meeting e. call a meeting

6. attend a meeting f. organize a meeting

7. miss a meeting g. preside at/over a meeting

8. participate in a meeting h. set up a meeting

9. convene a meeting i. call off a meeting

10. adjourn a meeting j. fix a meeting

11. conduct a meeting k. take part in a meeting

12. chair a meeting l. be in charge of a meeting

n. put back a meeting

m. put ahead a meeting

2. Meetings vocabulary 2

Match the words (1-) with their definitions (a-).

1. meeting a. the purpose or intention of a meeting

2. minutes b. period of time when something happens

3. participants c. list of items to discuss in a meeting

4. objective d. person who takes the minutes

5. chair e. a written report of what was said in a meeting

6. agenda f. event in which a group of people come together to discuss things or make decisions

7. secretary g. brief period of time to relax

8. time out h. people who attend a meeting

9. timing i. distribution

10. circulation j. person who controls a meeting

3. Meetings vocabulary 3

chair the meeting roll call on track visual aids take minutes have a quorum

1. The secretary had to _______ type them up, and then circulate among all the members of the Executive Committee.

2. As a long-time employee with the company, she was appointed to_______.

3. _______, such as over-head projectors and Power Point presentations, help an audience understand and remember the new material more effectively.

4. Each meeting has to _______, a minimum attendance of members, to be held.

5. The Chair performed a _______ to record the names of all the meeting attendees.

6. To keep a meeting _______, presenters must stay focused on the agenda topics.

4. Chairing a Meeting

A. Complete the following sentences with words from the box.

report finish agenda purpose move on items close summarize questions postpone discussion welcome

1. _______ to the meeting.

2. We have three _______ on the _______.

3. The main _______ of the meeting is to reach a decision on the Almanac Project.

4. I’d like to hear John’s _______ and then we can have a _______.

5. I hope we can _______ by 4 o’clock.

6. John, can you _______ your main points?

7. Does anyone have any _______?

8. Let’s _______ to the next point.

9. There is not enough time to discuss this. Can we _______ this discussion to a later meeting?

10. I think we should _______ the meeting now, as it’s after 4 o’clock.

B Choose the right ending to make the Chair’s remarks below.

1. I’d like to welcome a. who is going to present a short report.

2. There are three things b. comments on Marie’s report?

3. Can I introduce Marie Fisher, c. all the items on the agenda.

4. Does anyone have any d. a date for our next meeting?

5. Let’s move e. for coming.

6. So, that’s completed f. to the next point.

7. Can we set g. all for today.

8. I think that’s h. on the agenda.

9. Thanks i. everyone to the meeting.

Unit 2 Sorry to interrupt, but...