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Файл:Английский язык для магистрантов. Введение в управление проектной деятельностью. English for Master Students. Introduction to Project Management. Учеб
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Appendix 4
WHAT IS A GANTT CHART?
A Gantt chart is a project management tool used to plan and visualize
tasks over a specified timeline. It shows each task's start dates, duration, and
end dates in a project schedule. A bar stretching across the timeline represents
each task, showing how long it'll take. This makes it easy to track progress,
as you can easily gauge whether each task is on time or overdue.
In addition to the basic information about tasks and timelines, Gantt
charts show dependencies between project tasks. For instance, if one task
needs to be completed before another one can begin (e.g., buying materials
before construction starts), this is indicated with an arrow connecting the two
tasks in the chart.
Why is a Gantt chart important?
Gantt charts are essential for project planning, as they provide a concise
visual overview of the project timeline and enable you to monitor progress.
Here are some advantages of using Gantt charts for project management:
1. Visually track project progress
With Gantt charts, it's easy to see how much work has been done and how
much is left to do in a project. You can also easily spot tasks running behind
schedule or identify potential problems before they become major issues.
2. Plan dependencies between tasks
A Gantt chart makes it easier to plan dependencies between tasks, ensuring that activities happen in the correct order according to your schedule. This
ensures efficient use of resources and helps to keep the timeline on track.
3. Streamline communication
A Gantt chart is a concise way to communicate the project schedule and
project updates with everyone involved, from team members to stakeholders.
This clearly lays out what needs to be done and makes it easier for everyone
to understand how their tasks fit into the bigger picture.
How do I create a Gantt chart?
Now that you've seen some Gantt chart examples let's look at how you
can create one for your projects. Two main ways to make a Gantt chart are in
Excel or in project management software.
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Create a simple Gantt chart using Excel
Excel is a popular spreadsheet software from Microsoft that everyone is
familiar with. Hence, the most straightforward way to create a Gantt chart is
by using Excel.
To do this, you'll need to:
Set up and format your data in an Excel spreadsheet. This should in-
clude tasks, start and end dates, duration, and the task owner.
Then insert a bar chart into the spreadsheet and customize it with your
data. You can add different colors or patterns to differentiate between tasks.
Adjust the format to look like a Gantt chart (i.e., adding task labels and
changing scales and structures).
Your chart is ready and can be shared with stakeholders and the project
team.
With Microsoft Excel, you can create a simple but effective Gantt chart
to help you stay organized and on track with your project.
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Appendix 5
PROJECT CHARTER TEMPLATE
Some organizations like to keep their project charters to a single page.
This concise version of our project charter is a one-page version which includes all the essential elements of a charter. This concise version states the
scope of the project, gives the Project Manager authority over the project,
provides summary milestones, states the project budget and identifies funding
sources. We also have a longer version of our project charter which spans
multiple pages.
Project Charter Template (Single Page Version)
Paragraph 1: Formally authorize the project in this section of the Project
Charter.
This Charter formally authorizes the Payroll Project to develop and implement a new payroll system for use in Jones Consulting Company’s payroll
group. A project plan will be developed and submitted to the Project Sponsor
for approval. The project plan will include: scope statement
; schedule; cost
estimate; budget; and provisions for scope, resource, schedule, communications, quality, risk, procurement, and stakeholder management as well as
project control. All resources will be assigned by the Project Sponsor, Van
Johnson, Human Resources Director.
Paragraph 2: Project Scope – State the scope of the project, its deliverable
and what business needs, problems or opportunities the project addresses –
a market demand, business need, legal requirement, social need, customer request or technological advance.
The purpose of the Payroll project is to improve the
timeliness and accu-
racy of payroll operations. This project meets Jones Consulting’s need for
improved efficiencies across all departments by reducing payroll cycle time
and minimizing staffing required for payroll operations. The project deliverables shall include payroll system design, all coding, testing, implementation
of an integrated system for use with
existing IT infrastructure, and a user’s
guide. The objectives of the Payroll project are to reduce payroll cycle time
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by 30 % and reduce payroll staffing by 20 %. High level risks for this project include ensuring implementation is completed without impacting ongoing payroll operations and ensuring there are no issues with migrating
payroll accounts from the legacy system to the new system. Success will
be determined by the Project Sponsor
once the system is implemented and
one full payroll cycle has been completed that meets the objectives with
no discrepancies.
Paragraph 3: Identify the Project Manager and give him authority to
apply organization resources to the project.
The Project Manager, Bill Smith, is hereby authorized to interface with
management as required, negotiate for resources, delegate responsibilities
within the framework of the project, and to communicate
with all contractors
and management, as required, to ensure successful and timely completion of
the project. The Project Manager is responsible for developing the project
plan, monitoring the schedule, cost, and scope of the project during implementation, and maintaining control over the project by measuring performance and taking corrective
action.
Paragraph 4: Provide the summary milestone schedule in the Project
Charter.
The project plan will be submitted and approved in accordance with the
milestone schedule below. Upon approval of the project plan resources will
be assigned to the project and work will commence within 5 business days.
The Project Sponsor must approve any schedule changes which may impact
milestones
. A detailed schedule will be included in the project plan. The high
level milestone schedule is:
Feb 1, 20xx – Project Plan Complete and Approved
Mar 31, 20xx – Payroll Design Completed
May 31, 20xx – Coding Completed
June 30, 20xx – Testing Completed
July 31, 20xx – Beta Testing Completed
Sept 30
, 20xx – Implementation Completed
Oct 15, 20xx – One Payroll Cycle Complete and Project Completion
Paragraph 5: Project Budget – state the budget for the project and identify funding sources.
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The budget for the Payroll project is $420,000. It is to be funded through
the FYxx Human Resources Technology Budget.
Sponsor Acceptance
Approved by the Project Sponsor:
_____________________________________Date:____________________
<Project Sponsor Name>
<Project Sponsor Title>
65
REFERENCES
1. Drew C. (July 29, 2023). 101 Long-term Personal Goals Examples. Helpful
Professor. Available at: http://heplfulprofessor.com/long-term-personal-goals-examples (accessed 1 April, 2025)
2. Eby K. (January 3, 2023) Project Management Examples: Success, Stories
case Studies, and Examples. Available at: https://www.smartsheet.com/content/successful-project-examples (accessed 1 April, 2025)
3. Free Single Page Project Carter Templates – Project Management Docs.
Available at: https://www.projectmanagementdocs.com/template/project-initiation/
project-charter-single-page-version (accessed 1 April, 2025)
4. Gantt Chart. What it is, How it works, Examples. Available at: https://learningloop.io/glossary/gantt-chart (accessed 1 April, 2025)
5. Kerzner E (2019) Project Management: Best Practices. 4th ed. International
Institute for Learning, Inc., Wiley.
6. Adriana Girdler, CET, PMP – CornerStone Dynamics. Available at:
https://www.cornerstonedynamics.com/adriana-girdler (accessed 1 April, 2025)
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CONTENTS
Unit 1. GOAL SETTING ........................................................................................... 3
Unit 2. PROJECT TERMINOLOGY ...................................................................... 11
Unit 3. PROJECT ACTIVITY LIST ....................................................................... 18
Unit 4. TEAMWORK .............................................................................................. 26
Unit 5. PROJECT RISKS ........................................................................................ 32
Unit 6. PROJECT BUDGETING ............................................................................ 39
Unit 7. PROJECT COSTS ....................................................................................... 47
Appendix 1. How to create a project presentation. A guide for impactful
content ................................................................................................. 54
Appendix 2. Project Management Examples: Success, Stories case Studies,
and Examples. Part 1 ........................................................................... 58
Appendix 3. Project Management Examples: Success, Stories case Studies,
and Examples. Part 2 ........................................................................... 60
Appendix 4. What is a Gantt chart? ......................................................................... 61
Appendix 5. Project Charter Template .................................................................... 63
References ................................................................................................................ 66
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Хвостенко Анна Александровна
Ридная Юлия Викторовна
Кривенко Елена Владимировна
АНГЛИЙСКИЙ ЯЗЫК
ДЛЯ МАГИСТРАНТОВ
ВВЕДЕНИЕ В УПРАВЛЕНИЕ
ПРОЕКТНОЙ ДЕЯТЕЛЬНОСТЬЮ
ENGLISH FOR MASTER STUDENTS
INTRODUCTION TO PROJECT
Учебное пособие
В авторской редакции
Выпускающий редактор И.П. Брованова
Дизайн обложки А.В. Ладыжская
Компьютерная верстка Л.А. Веселовская
Налоговая льгота – Общероссийский классификатор продукции
Издание соответствует коду 95 3000 ОК 005-93 (ОКП)
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