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Файл:Английский язык для магистрантов. Введение в управление проектной деятельностью. English for Master Students. Introduction to Project Management. Учеб
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3. When I received the ______, I was surprised at how much I had or-
dered.
4. The ______ for joining the gym was surprisingly affordable for eve-
ryone.
5. She was happy to receive a raise in her _______ this year at work.
6. He placed a ______ on the painting during the auction last Saturday.
7. After working overtime, he was happy to see an increase in his
_______.
8. The ________ of living in the city can be very high for many families.
9. They decided to sign a new lease for the _______ on their apartment.
10. My monthly __________ helps me manage my spending and save for
things I want.
READING COMPREHENTION
TASK 6. MARK THE STATEMENTS
AS TRUE OF FALSE ACСORDING TO THE TEXT
1. Direct project costs are always variable.
2. Indirect expenses are often overlooked when setting project rates.
3. Office rent is an example of a direct fixed cost.
4. Variable expenses increase as the project scope expands.
5. Advertising and promotion are considered direct project expenses.
6. Sunk costs are expenses that have already been paid.
7. Fixed costs remain the same regardless of the number of projects managed.
TASK 7 ANSWER THE QUESTIONS ON THE TEXT
1. What are the main differences between direct and indirect project
costs?
2. Can you give an example of a direct project cost that might be included
in a project's budget?
3. What kind of expenses are classified as indirect costs?
4. How can fixed costs impact the overall budget of a project?
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5. What type of expenses do you think are more challenging to predict:
fixed or variable?
6. Give an example of a variable cost that could increase if the scope of a
project expands.
7. What does the term 'sunk costs' mean, and why is it important to con-
sider them in project management?
8. How do businesses typically account for indirect costs when calculat-
ing project prices?
WRITING & SPEAKING
TASK 8. MATCH THE EXAMPLES OF COSTS
TO THE CATEGORIES OF THE BUDGET
1. Human Recourses a. Expenses for training, including conferences, workshops, and outside contractors
2. Travel Expenses b. Costs for studies or data collection to enhance project
value
3. Training Fees c. Fees for legal advice, consultants, market research
firms, and other professional services
4. Material Recourses d. Salary rates for full-time and temporary employees
5. Research Expenses e. Costs for equipment or technical upgrades required for
the project
6. Professional Services f. Costs associated with travel for project work, including
meals and lodging
7. Capital Expenditures g. Funds set aside to provide flexibility and mitigate the
risk of budget overruns, typically 5-10% of the total
budget
8. Contingency Reserves h. Necessary items for project completion, such as software, equipment, and other unique materials
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TASK 9. STUDY THE SIMPLE PROJECT BUDGET
TEMPLATE BELOW AND EXPLAIN WHAT SORT
OF INFORMATION YOU CAN LEARN FROM THE TABLE
TASK 10. CREATE THE BUDGET FOR YOUR PROJECT
AND COMPLETE A SIMPLE PROJECT BUDGET TEMPLATE
TASK 11. PREPARE AND GIVE THE PRESENTATION
ON YOUR PROJECT. USE THE EXAMPLE OF PRESENTATION
AND USEFULL LANGUAGE PROPOSED IN APPENDIX 1
53
Appendix 1
HOW TO CREATE A PROJECT PRESENTATION.
A GUIDE FOR IMPACTFUL CONTENT
A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion.
During a project presentation, one or two people present a document with an
overview of all the project’s details. During a project presentation, the project
manager introduces team members of the project, highlights key data about
the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.
Present your project to the stakeholders that can authorize resources and
expenditures. Show them how the project will offer the solutions they want
under the conditions they impose in a set amount of time.
Stakeholders want to know details like project scope, budget breakdowns,
timing calculations, risk assessments, and how you plan to confront these
risks and be ready for changes. Here is the example of presentation.
Introduction
In this slide, the presenter greets the audience, introduces himself/herself
and the project team, gives the information about the duration of the presentation and instructions about asking questions.
Good afternoon! Let me introduce myself and my team. Today, we are
excited to present our project on …. (Topic of the project).
I’m going to tell you about our project. First, I will talk about the project
overview
, then I will move directly to the scope of the project. After that,
I will tell you about deliverables, timeline. Finally, I will summarize potential
risks and suggest a strategy to overcome them. The presentation is probably
going to take about 15 minutes. And, if you have any questions, then
please
ask them as we go through the presentation.
Project Overview
In this slide, the presenter summarizes the project highlights in a project
charter style or in the form of the contents of a project overview.
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Let's start by providing an overview of the project goals and objectives.
Before we dive into the details, let's review the scope and purpose of the
project.
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Scope of the Project
The Scope section of the presentation generally involves several slides,
as the content layout is a list of “requirements.” It is important to avoid
abusing the “list” and present the group of requirements rather than specific
requirements. Otherwise, the project manager ends up transcribing the requirements document.
The scope of our project includes boundaries and limitations of the
project, which should meet the following requirements. They are….
The Project Resources & Budget Breakdown
Every project needs resources, and that assessment must be included in
the project presentation as well. In a general sense, all resources are what
make up the overall budget for the project. In turn, you’ll need to show
a budget breakdown that shows high-level resources. Like many aspects of a
project presentation, what you include depends on the industry you’re working
for. Construction projects use constructors, materials, machinery, etc. Software
projects use programmers, designers, software licenses, computers, etc.
We need to closely monitor our budget breakdown to ensure we stay on
track.
It's important to allocate resources wisely and make sure
we're not over-
spending. Our idea is…..
We must prioritize our resources based on what will have the biggest impact on the project….
Let's find creative solutions to do more with less when it comes to our
project resources.
Deliverables
The key deliverables of our project include …..
Timeline
We have set a timeline for completing each phase of the project, with a
target completion date of ….. months from today. This timeline includes …..
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Project Risks
Our suggested layout for this kind of information is a simple table, where
the risks are clearly readable and visible, while the description is a hint for
discussion rather than an in depth explanation.
Some potential risks to the success of our project can be….. However, we
have developed the strategy to mitigate these risks and ensure the project's
success.
Conclusion
We are excited to share our project with you today and are grateful for
the opportunity to make a positive
impact in our community. We look forward
to answering any questions you may have and working together to implement
this project. Thank you for your support. Looking ahead, we have outlined
some key next steps and recommendations for further action.
We are committed to building on the success of this
our efforts to drive positive change.
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project and continuing
Appendix 2
PROJECT MANAGEMENT EXAMPLES: SUCCESS,
STORIES CASE STUDIES, AND EXAMPLES
PART 1
The best real-world project management starts with meticulous planning
and ends with achieving goals. Take charge of your next project with the
techniques and tools that experts use to avoid failure and deliver stellar results.
In this article, learn about eight real-world project management examples,
project success criteria, five famous project management failures, and how
modern project management software supports success.
Successful real-world project management examples have one thing in
common: they support company strategy. Examples show how detailed research, planning, and organization of resources helped real-world project
managers achieve a particular aim that moves the organization forward.
Successful project management examples reveal that, in order to reach
the final goal, you must have and maintain a big-picture view. Other success
factors include involving stakeholders, reviewing multiple frameworks and
solutions, and keeping the lines of communication open.
Successful Software Project Example
Software projects involve generating an overall plan, scheduling, allocating resources, executing, tracking, and delivering quality software and
apps. These examples show that successful software projects deliver the
product with the pre-agreed level of quality within the given time and cost.
Software companies create, change or maintain valuable products. Software project management is one of the most complex and fastest-growing
endeavors in business today.
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Hyland Software: More Responsive Updates and Website Requests
Jacob Huston-Lowery manages web operations at Hyland Software,
a content services platform and developer of Onbase, an enterprise content
management (ECM) and process management software suite. Hyland cuts
dozens of hours from the website request process while capturing data to
drive ongoing improvement for its clients. Clients include insurance, manufacturing, higher education, and finance businesses that provide web-based
services to their customers.
Challenge: Providing efficiency and seamless services is paramount to
maintaining Hyland's standards. Service requests from internal staff who noticed system issues, along with those on behalf of customers, created log jams
and confusion. When Huston-Lowery came on
board, there were five different
contact forms, and some requesters were bypassing the process and sending
emails.
Solution: Huston-Lowery turned to Smartsheet to find an easy-to-use so-
lution for the critical challenges his team faced. Using project messaging and
alerts within the app helped eliminate email delays. When users complete
an
online form with an alert for urgent projects, Smartsheet routes website requests to a sheet Huston-Lowery manages. As requests come in, all projects
are prioritized, scheduled, and assigned to team members or third-party website management agencies.
Takeaway: By replacing email trails with built-in alerts and update ca-
pabilities, the
Smartsheet solution saves communication time and eliminates
duplication. The ability to handle requests strategically helps the team implement a support program that runs 24 hours a day, 5 days a week – a process
that was impossible before instituting the new project management process.
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Appendix 3
PROJECT MANAGEMENT EXAMPLES: SUCCESS,
STORIES CASE STUDIES, AND EXAMPLES
PART 2
Examples of Successful Completed Business Projects
Efficiently reaching project objectives is a key element of project management success. Efficiency relates to how the project’s limited resources are
managed to meet its goals while building good relationships with internal and
external stakeholders.
Whirlpool: Regional Alignment for Smoother Operations
Thiago Zapparoli is a Senior Planning Engineer at Whirlpool Corporation. The global home appliance company relies on regional project managers
to manage its extensive portfolio.
Challenge: When you're responsible for managing a project portfolio of
a global home appliance company – including approximately 400 individual
projects across five worldwide regions – you need a comprehensive system to
keep everything on track. That's why Zapparoli looked for a way to get project
managers, leadership, and other stakeholders on the same page with the laundry and dryer
portfolio he manages.
Solution: Zapparoli knew he needed an effective and unique system for
all project managers to aggregate the 400 projects that covered multiple regions around the globe. At a minimum, the project management system
needed to identify responsibilities for each project and task; key performance
indicators; and open
, completed, and delayed tasks. Smartsheet offered an
all-up view of an entire region, providing real-time visibility into the overall
project status and numerous tasks. First deployed in Brazil, the holistic
tracker transformed how the 10 project managers and cross-functional leaders in that region approach their daily work and stay in sync.
Takeaway: After implementations in Brazil and the United States, Zapparoli’s Smartsheet trackers are used in all three remaining regions and assisted deployment in four other Whirlpool internal organizations. Project
managers are engaged because they have control over projects. Cross-functional leaders are satisfied with the visibility, and senior
leadership can now
see how they can help.
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