- •Varies considerably – although is slightly skewed towards the 30-45 age group, and around 65% male.
- •Unit 2. Mice Destinations.
- •Vibrant and colorful, Brazil has a series of convention centers and exclusive resorts across its cities of Salvador, Brasilia, Belo Horizonte, Recife, Porto Alegre, Rio de Janeiro and Sao Paulo.
- •Unit 2. Meeting people
- •Greetings
- •Farewells
- •How to warm up to a new colleague
- •Introduce Yourself
- •Useful vocabulary:
- •Task 2. Say whether these sentences are true or false.
- •Task 3. Fill each of the blanks in the following text. Use one word only in each space.
- •Unit 6. Negotiations
- •Useful words:
- •Unit 7. Presentations
- •Useful phrases:
- •Unit 8. Meetings
- •In the recent years the situation has become less clear. Now all of the following phrases are used: "chairman", "chairperson", "chair", "chairwoman".
- •In the case of an event where the number of guests is uncertain, make sure there are sufficient break-away rooms to avoid congestion.
- •Unit 9 Exhibitions
- •How to Organize an Exhibition
- •If you arrange an exhibition you must have objectives, a strategy and a detailed plan.
- •Unit 10. Vip Treatment:
- •Unit 11. Entertaining your business clients
- •Cultural differences
- •It is a good idea to keep notes about your clients likes and dislikes. If you have a client that is a passionate Chelsea supporter, it would be better to invite them to a game.
- •Unit 12. Familiarization trips.
- •Special terms:
- •Unit 13. Useful Terms in the mice-Industry.
In the case of an event where the number of guests is uncertain, make sure there are sufficient break-away rooms to avoid congestion.
Catering
Bear in mind that catering needs to meet the special dietary requirements of your guests. Hotels have a flexible menu and unlike a catering company, the kitchen is at hand when you need it.
Conference Styles
Check to see if the hotel can host various conference styles including a theatre for presentations, a classroom with a blackboard, a reception area and of course a boardroom.
Location
Find a centrally located venue, close to stations and some of the areas main attractions as well as being within easy reach of the airport. With easy access by rail, tube or road, your guests will arrive for your event in good time and ready for the day you have planned.
Equipment
Small details like air-conditioning make a huge difference. It helps a great deal if the hotel is equipped with latest audio-visual facilities, this way you can avoid lugging around your own equipment or having to rent from a supplier.
Another thing to check for is high-speed Internet or wireless Internet.
Accommodation
The one drawback with venues like convention or conference centres, is that you would need to use a nearby hotel for accommodation. If your event is extended by more than one day, a hotel becomes rather convenient. Depending on the number of guests, most hotels will provide a discount on accommodation.
The hallmark of an independently owned hotel is the unique ambience provided by the venue. Staging an event in the right setting is conducive to a receptive audience. The wrong venue, whether inappropriately large, under serviced or under equipped, can have undesirable results.
Consider one of your local hotels the next time you host an event.
Task 15. Reading 2.
The Pros and Cons of Holding Conferences
The image that most people have about conferences is large gatherings of people in an auditorium listening to speakers on a particular subject or company. These types of conferences still occur but are being replaced by video conferences and telephone conferences. There are various pros and cons for each of these types of conferences and one may be better suited to the type of organization that has the need to hold a conference than another.
The conferences that tend to be the hardest to organize are those that require all attendees to be in one location. Scheduling difficulties are obviously an issue but there are also a large number of extra costs that this type of conference incurs. The cost of transporting all the participants to the location has to be taken into account, as does the actual hiring of the conference’s location. Some companies may have their own conference facilities at their head office but the huge numbers that are often required to attend these conferences often means that a suitable venue has to be hired. Accommodation and meals are another added cost that makes these large conferences extremely expensive.
Many companies have moved away from these old-fashioned conferences due to many of the reasons I have outlined already. So what type of conferences do they have? Telephone conferences and, more recently, video conferences are the most cost effective solution. There is no need for special premises to be hired or for attendees to travel to a particular location with these conferences. Company employees from all over the globe can be brought together easily and effectively by holding telephone or video conferences. The technology that enables these conferences is being improved and updated constantly and the participants are able to be heard and seen as clearly as if they were in the same room, even if they are actually on the other side of the world!
The only downside of these types of conferences is that the organizer is likely to hold the conference at a time that is amenable to them and may involve participants in other time zones attending at an unsociable hour. This is a small price to pay for conferences that can be organized in a very short space of time. This makes them ideal for discussing urgent issues in a timely manner without having to wait until a scheduled conference can be put together.
The world is demanding rapid solutions to problems and businesses cannot afford to delay discussing issues until the next conference can be organized with all the participants meeting in one place. By holding video or telephone conferences it is easy to gather the appropriate people together and be able to thrash out ideas in a much more timely and effective manner.
Of course, there are always going to be some types of conferences that lend themselves to being held in one place. Political conferences and trades union conferences are two of the most common types that are held in huge auditoriums but I think that this is purely for the television coverage that they attract. The increase in many employees working remotely from home can only lead to a rise in the number of telephone and video conferences and lessen the need for single location conferences. Obviously, there is a downside to this, you no longer have an excuse to get out of the conferences that your flight was cancelled!
Task 16. Use the information above about choosing a venue and pros and cons of holding a conference and organize an INTERNATIONAL CONFERENCE WITH THEME PARTY for 130 participants.
They require at least three speakers. This theme should cover the critical issues that affect hotel developers and operators. It has to highlight the supporting industries and their action plans to deliver an in-depth understanding of the present climate, as well as presenting a variety of potential options for future success.
Topics should include:
•Strategies to overcome obstacles to growth
•Business models for successful owner / operator partnerships
•Future projects and sustainable development
•Operational excellence for hotels
•Cross-sector value chain optimisation
•Project finance
That comprehensive hospitality event should cover all sectors of the Middle East hospitality industry.
Day one
•Finance and procurement
•Capturing your human capital assets
•Differentiation in the spa market
•Leaner food and beverage
•Pre-scheduled one-to-one business meetings
Day two
•Marketing and technology for hotels and resorts
•A greener hospitality sector
•Mega project updates
•Pre-scheduled one-to-one business meetings