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22 Point ofCare Ultrasound Reimbursement andCoding
347
Facility Setting
Hospital-run Emergency Departments, including free-standing hospital-owned Emergency Departments, inpatient and outpatient hospital departments includ­ing operating rooms and intensive care units, ambulatory surgery centers, and radiology departments within hospitals are considered “provider based” or “facility” settings. Facility settings split the global code into a professional and technical code. In a facility setting, physicians may not bill global codes, even if they own the ultrasound equipment. In all of the departments listed above, physi­cians must bill professional CPT codes for diagnostic and procedural ultrasound (Table22.1).
Professional Component
The professional component (PC) covers the work of the physician’s interpreta­tion of an ultrasound image. Only licensed physicians or privileged licensed independent practitioners can bill the PC for interpreting ultrasounds. Though the concept of point of care ultrasound centers on the clinician performing and interpreting the images at the bedside, CPT does not require the interpreting phy­sician to be present during the image acquisition process for diagnostic ultra­sound. Local privileging guidelines determine who may obtain images in the Emergency Department that are archived and used to generate the PC interpreta­tion for billing.
Billing for procedural ultrasound follows slightly different requirements from diagnostic ultrasound. The professional component of procedural ultrasound involves interpreting the diagnostic image associated with the procedure that the same physician is performing [13]; therefore the physician must be personally per­forming the procedure in order to bill compliantly. The ve digit CPT code is listed with a PC modier (-26) on the CMS 1500 professional charge sheet to indicate the charge is for the interpretive work and not the global charge.
Technical Component
The technical component (TC) covers the practice expense of machine and equip­ment purchase, ultrasound technician salary, archiving expenses, and overhead involved in maintaining space for the service. The hospital bills for the technical component on a UB04 billing sheet. The UB04 lists the revenue center code to identify where the service took place. When a 24/7 ED bills for the TC of the ultra­sound, the ED lists the ED revenue code 450 to identify the location of the proce­dure and the ve-digit ultrasound CPT code with a TC modier (-TC). In the ED setting, the hospital typically bills the TC component because they typically pay for the machine and ultrasound procedure supplies.
348
J.R. Goldstein and S. Wu
Centers forMedicare andMedicaid Services andPOC US Coding andBilling

Medicare Patients: Hospital Outpatient Prospective Payment System

Medicare patients treated in outpatient hospital departments such as the Emergency Departments and observation units, as well as ambulatory surgery centers, are considered outpatients. Billing for these outpatient Medicare patients follows the Outpatient Prospective Payment System (OPPS). While the professional fees are unaffected by inpatient and outpatient status, the facility fees are affected. Facilities list the same CPT code the physician is billing for professional services, and the CPT code is matched to the appropriate ambulatory payment classication (APC) code. While most diagnostic radiology codes are reimbursed separately under their associated APCs, the TC of image-guidance procedures are bundled into packaged services for the actual procedure performed. For example, a clinician performs an ultrasound-guided peripheral IV on a challenging patient in the ED.The physician bills the professional fee for the venous access and add-on ultrasound-guided vas­cular access code. The technical payment gets bundled into the payment for the line placement service—no additional technical payment is generated. An anesthe­siologist performs an ultrasound-guided axillary nerve block prior to an orthope­dic case. The physician bills the professional service for the ultrasound-guided procedure and the nerve block procedure. The hospital bundles the facility fee for the ultrasound- guidance procedure into the overall fees for the nerve block procedure.

Medicare Patients: Inpatient Versus Outpatient

With Medicare patients, payment of the TC fee differs depending if the patient is an outpatient or inpatient. When a patient is seen and discharged from the Emergency Department or observation status from the hospital, the patient is an outpatient. The technical charges for the ultrasound remain with the department that performed the service. For example, a patient presents to the ED with abdominal pain. The ED physician performs a limited abdominal ultrasound to evaluate for gallstones. The patient is discharged home. The ED physician bills for the professional services and the ED facility bills for the TC of the ultrasound.
If the same Medicare patient has evidence of cholecystitis and requires admis­sion to the hospital, the ED physician bills the professional component but the ED facility does not get reimbursed for the TC as a separately identiable procedure. When this patient is admitted to the hospital, the hospital is paid a prospective
22 Point ofCare Ultrasound Reimbursement andCoding
349
payment based on the diagnosis-related group (DRG) for cholecystitis (Table22.1). The technical fee for the ultrasound and other ED facility charges are bundled into the DRG payment to the hospital. Many private insurers also use DRGs to deter­mine a bundled payment to the hospital.

RVUs

Within both the professional and TC, the RUC assigns RVUs for work (wRVU), practice expense (PE RVU), and malpractice expense (MP RVU). The RUC assumes the same overall work-ow for diagnostic and procedural ultrasound regardless of the practice setting (i.e., Radiology Department versus Emergency Department ver­sus private practice Obstetric ofce) (Table22.2).
Sample table excerpted from 2017 National Physician Fee Schedule Relative Value File January Release for CPT 76705 [12]. Technical Component Medicare Allowable=(work RVU+practice expense RVU+malpractice RVU) * Conversion Factor. Professional Component Medicare Allowable = (work RVU + practice expense RVU+ malpractice RVU) * Conversion Factor. The Status code “A” indi­cates a code that is paid separately under the physician fee schedule. PC/TC Indicator 1 identies diagnostic tests for radiology services that have both a profes­sional and TC.
The work ow for point of care ultrasound is distinct from the work ow of con­sultant radiology ultrasound. The point of care ultrasound clinician determines the medical necessity for the ultrasound, obtains appropriate images, interprets the images, archives the images, and documents a report. Reimbursement for the pro­fessional component of ultrasound covers only the physician interpretation of the ultrasound images. Currently, CPT does not have a list of point of care clinician performed CPT codes for diagnostic ultrasound that accurately describe and reim­burse for the work of point of care ultrasound in a facility setting (Fig.22.1).
Table 22.2 Example of work components of CPT US codes and global RVUs
Modier Description w RVU PE RVU
TC Echo exam
of abdomen, limited
PC Echo exam
of abdomen, limited
Global Echo exam
of abdomen, limited
0.00 1.75 0.01 1.76 35.7751 A 1
0.59 0.22 0.03 0.84 35.7751 A 1
0.59 1.97 0.04 2.60 35.7751 A 1
MP RVU Total
CONV factor
Status code
PC/TC indicator
350
Clinician Performed Ultrasound
Work performed by
• Communication of findings to patient
J.R. Goldstein and S. Wu
Reimbursement
Payment to
Actions
E&M
Initial Patient
Assessment
ED Physician ED PhysicianHospital
• US ordered
• Decision to Perform US
Reimbursed - Technical Component Reimbursed - Professional Component
Preparation
for
performing
US
• Mobile US machine located
• US Machine moved to patient room
• US Machine Set Up
US image
acquisition
ED Physician
• US Images obtained
• US Images recorded
• Image maintenance
US image
Interpretation
• Image Interpretation
• Initial interpretation recorded
documentation
• Final report generated
US results
• Image archival
• Data Management
Fig. 22.1 Work-ow for clinician performed ultrasound highlights the work performed versus the payments made to clinicians and facilities (hospital) [14]

Machine Purchase

There are specic circumstances that may permit a physician or physician group in a facility setting to purchase ultrasound equipment and receive compensation for both the professional and TC [15]. Any consideration of this relationship between a physician group and a hospital to allow the physician group to bill technical services requires experienced legal counsel to review physician-self referral (Stark Law) implications as well as the complicated process for bundling facility radiology fees when an emergency patient becomes admitted to an inpatient status.

Hand-Held Ultrasound Devices

Hand-held ultrasound devices are becoming affordable for individual provider pur­chase. These machines fall under the same billing guidelines for other portable ultrasound machines. CMS/CPT billing requirements remain the same: an order for the ultrasound, an archived representative image of the study must be maintained, a statement of medical necessity, a written report and interpretation and the physi­cian’s signature. Site of service payment rules in a facility setting still require a split in professional and technical charges, even if the physician owns the equipment.
Several particular areas raise questions and concerns which merit further discus­sion: (1) archiving, (2) HIPAA, and (3) Stark Law/Anti-Kickback Statute. Access to image archival is required for both billing and quality purposes. Images must be
22 Point ofCare Ultrasound Reimbursement andCoding
351
present in the patient’s medical record, whether scanned into the actual record, or available on an archiving system that is available at all hours. If the machine travels with the physician, image archiving on the actual machine is unacceptable.
With regard to HIPAA hand-held ultrasound devices that record patient informa­tion are also subject to HIPAA regulations. Patients have a right to privacy and security regarding any data collected with patient identiers and hand-held ultra­sound devices are no exception.
The Stark Law governs physician self-referral for Medicare and Medicaid patients and generally prohibits a physician from referring patients for certain des­ignated health service (“DHS”), to a medical facility in which the referring physi­cian maintains some ownership interest. “Ultrasound services” is one such dened DHS.Under the Stark Law’s denition of “referral” a physician should be permitted to both order, perform and bill for scans using a hand-held ultrasound device. However, because the law often lags behind the advent of technology, and because CMS has not yet issued a specic advisory opinion which limits or restricts billing Medicare for hand-held ultrasound devices, it remains to be seen whether this situ­ation could create any Stark law implications.
Similarly, the Anti-Kickback Statue (“AKS”) prohibits any individual from receiving anything of value for purposes of inducing referrals. Although CMS has not issued any specic opinion regarding the impact of AKS on hand-held ultra­sounds, providers should avoid any incentive, bonus, or compensation structure which is derived from or directly linked to the performance of these ultrasound services.

Limited vs. Complete Ultrasound

Since 2005, CPT has dened the work required for complete and limited diagnostic ultrasounds. Complete ultrasounds include all of the structures present in an ana­tomical region and are specically listed in the CPT manual. Clinicians may bill for complete ultrasounds if medical necessity supports a complete ultrasound should take place and all of the elements required for a complete ultrasound are included in the report. For example, many clinicians are comfortable documenting all of the elements required for a complete rst trimester obstetric transabdominal ultrasound (76801). Requirements for 76801 include the following: determination of the num­ber of gestational sacs and fetuses, gestational sac/fetal measurements appropriate for gestation (younger than 14weeks 0days), survey of visible fetal and placental anatomic structure, qualitative assessment of amniotic uid volume/gestational sac shape and examination of the maternal uterus and adnexa [11]. If an element that is required by CPT for a complete ultrasound is not visualized, a reason is required. In the diagnostic ultrasound section, CPT instructs: “For those anatomic regions that have ‘complete’ and ‘limited’ ultrasound codes, note the elements that comprise a ‘complete’ exam. The report should contain a description of these elements or the reason that an element could not be visualized (e.g., obscured by bowel gas, surgi­cally absent).” [11].
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J.R. Goldstein and S. Wu
Most point of care ultrasound exams are limited in scope because clinicians per­form ultrasounds to answer focused questions or guide procedures. For example, a provider evaluating a multiparous woman with epigastric pain performs an ultra­sound with a focused question: “Does this person have gallstones to explain their discomfort?” Rather than performing a complete abdominal ultrasound, a clinician would evaluate the gallbladder for gallstones and if gallstones are present, he/she would look for signs of cholecystitis. A complete ultrasound (76700) requires evalu­ation of the following: real-time scans of the liver, gallbladder, common bile duct, pancreas, spleen, kidneys, and the upper abdominal aorta and inferior vena cava including any demonstrated abdominal abnormality. A focused ultrasound for gall­stones falls under 76705, a limited abdominal ultrasound. For limited studies, CPT has no specic requirements on elements included in the study.
CPT Modiers
CPT modiers are used to provide additional coding information on the type of study performed. The table below lists the most common CPT modiers used in the Emergency Department. A complete list of modiers can be found in CPT 2017 [11] (Table22.3).
Table 22.3 CPT Modier commonly used in POC US
CPT modier number CPT modier Denition
-26 Professional component
-TC Technical component
-52 Reduced services
Professional interpretation of the ultrasound study with a signed written report and accompanying archived images in a facility/ hospital-owned setting. With procedural ultrasound the professional component is the clinician performing the procedure personally with either real-time ultrasound-guidance orultrasound assistance [13].
Technical portion of the global ultrasound fee that covers the cost of the machine, the technician salary, other overhead. The facility typically bills for the TC because they own the hospital equipment and maintain it.
Used when a procedure is performed but the work that was done was less than what is detailed in the CPT description. The availability of limited CPT codes obviates the need for this modier in most circumstances. An example when the -52 modier should be used is when a physician’s skill is required to place a midline angiocatheter into a deep vein due to inadequate peripheral venous access. It would be appropriate to code 36556, the code of inserting a PICC in someone 5years or older, with the 59 modier, because the tip of the catheter lies close to the axillary vein instead of a central vein [16].
Typically reimbursement is reduced 50% for this modier and in some cases reimbursement is denied.
22 Point ofCare Ultrasound Reimbursement andCoding
Table 22.3 (continued)
CPT modier number CPT modier Denition
-59 Distinct procedural service
-76 Repeat procedure bythe same physician
77 Repeat
procedure bydifferent physician
This modier is used to report procedures that are distinct from a non-evaluation and management code on the same date of service. For example, if a patient had multiple foreign bodies in both the right upper and lower extremities, the 76882 code for ultrasound extremity, nonvascular, real time with image documentation, would be used twice, with a -59 modier.
Same ultrasound procedure performed on the patient on the same date of service or patient encounter. Practitioners in the same specialty, same group and during the same encounter are viewed from a billing perspective as the “same physician.” Payment is based on the group’s Medicare provider number, not the unique physician identier number. For example, if a patient with blunt abdominal trauma and a negative initial FAST exam becomes hemodynamically unstable, a repeat examination may be medically necessary by the same physician or a partner (76705­26 initial, 76705-26,-76 for repeat).
Repeat procedure done by a physician in a different billing group, for example, a trauma surgeon repeating the FAST examination for ongoing hypotension. If two bills are submitted for the same procedure and neither has a repeat modier, the rst bill received will likely be reimbursed and the second will be rejected. To avoid this conict, providers should communicate with each other who is billing for the initial and repeat procedures. Limited ultrasound studies which are subsequently sent to radiology for complete studies or repeat limited ultrasound studies also require a modier in order for both departments to get reimbursed. A limited ultrasound is subsumed in a complete ultrasound so medical necessity is imperative for the repeat study. An example would be performing a limited abdominal ultrasound for suspected gallstones and nding a liver mass unexpectedly. Billing for the complete ultrasound and the limited ultrasound in the same encounter may be rejected initially. Unless arrangements are made with radiology to bill for a repeat study, the rst department to submit the bill will receive payment and the second department will likely get rejected. Inter-departmental agreements on how to handle these situations should be agreed upon ahead of time.
353

Diagnostic vs. Procedural Codes

Diagnostic and procedural ultrasounds may be billed on the same day during the same encounter as long as each one is not subsumed in the other. For example, ultrasound­guidance for vascular access (76937) specically states that diagnosing potential sites is subsumed in the procedure [11]. For other procedures, such as ultrasound-guided pericardiocentesis, if a focused cardiac ultrasound was performed to diagnose the tamponade, then a diagnostic code (limited echocardiogram, 93308) and a procedural code (ultrasound-guided pericardiocentesis, 76930) would be appropriate.
354
In addition to the ultrasound-guided procedural codes, the surgical code for the actual procedure being performed is applied when it is not subsumed in the ultrasound­guided code. In the pericardiocentesis example, the surgical procedure itself (33010, pericardiocentesis; initial) and the ultrasound-guidance procedure (76930, ultra­sound-guidance for pericardiocentesis) are both coded. A more common example would be ultrasound-guided central venous access in which the surgical procedure (36556, Insertion of a non-tunneled central venous catheter, age>5 yo) would be coded in addition to the ultrasound-guided vascular access procedure (76937).
Over the past 5 years, CPT has added new codes to describe specic image- guided procedures such as ultrasound-guided paracentesis (e.g., 49083 paracentesis with imag­ing, new to CPT in January 1, 2012). When a specic ultrasound-guided procedure is not available, then the generic ultrasound-guidance code 76942 can be added to the primary surgical code. For example, ultrasound-guided lumbar puncture to evaluate for meningi­tis would include both the primary surgical code (62270) and the ultrasound-guidance code (76942) because currently no ultrasound-guided lumbar puncture code exists.
J.R. Goldstein and S. Wu

Add-on Codes

Most CPT codes can be billed as unique stand-alone codes. Others are considered add-on codes to a primary procedural code. Add-on codes are procedures that the same physician performs during one patient encounter in addition to a primary pro­cedure. A commonly used add-on code is 76937, ultrasound-guidance for vascular access. This code must accompany a primary code such as 36410 (venipuncture, age 3 or older, necessitating skill of physician or other qualied health care profes­sional) or 36556 inserting a non-tunneled central line into a patient older than 5years. Add-on codes have a specic icon in the CPT manual (+).

Nonphysicians Performing Ultrasounds

RN/Medics Performing Ultrasound-Guided Procedures
With appropriate competencies, nurses and medics can place ultrasound-guided IVs. Since a licensed independent practitioner is not involved in these procedures, no professional component can be billed.
Licensed Independent Practitioners
With appropriate state license, scope of practice, and hospital privileging, licensed independent practitioners with their own National Provider Identiers can perform, interpret, and bill professional fees for ultrasounds. Credentialing requirements for
22 Point ofCare Ultrasound Reimbursement andCoding
licensed independent practitioners would be expected to be equal to physician requirements. Billing for licensed independent practitioners follows billing for any other procedure they perform in the ED.
355

Insurance Payment Policies

Private insurance and Medicare may require documentation of specialized training in certain ultrasound areas prior to reimbursement for diagnostic and procedural ultrasound charges. Billing departments must review local insurance carrier policy requirements.

Technical Billing

Understanding basic aspects of technical billing help clinicians develop the business case for creating departmental and institutional ultrasound programs. When profes­sional and TC are split such as in the ED facility setting, revenue from the technical TC of ultrasound exceeds the professional component by a ratio of approximately 2:1 [14]. Billing for the TC is critical to cover the cost of machine investment and deliberate growth of departmental or institutional point of care ultrasound. Technical billing follows the same billing requirements as professional billing and uses the same CPT codes. A professional interpretation or procedure note must accompany a TC bill.
Point ofCare Ultrasound CPT Codes

Core Emergency Ultrasound CPT Codes

Emergency physicians have been pioneers in the eld of point of care ultrasound, so it is not surprising that ACEPs published guide of core and advanced applica­tions may be helpful to clinicians outside of emergency medicine. ACEP Emergency Ultrasound Guidelines (2006 and 2015) describe core and advanced emergency ultrasound applications [17]. Each application and the accompanying CPT code are described below. CMS carriers in specic geographic coverage areas publish Local coverage determinations (LCDs) which describe clinical util­ity for a specic CPT code. LCDs are listed when available following the ACEP recommended application. Exhibit 1 from the ACEP Coding and Reimbursement Document provides a table of commonly used POC US codes and their descriptions.
356
J.R. Goldstein and S. Wu

Diagnostic POC US

Trauma Ultrasound 93308, 76705, 76604

ACEP describes the clinical guidelines for performing the Focused Assessment by Sonography in Trauma (FAST) exam in the 2006 ACEP Ultrasound Imaging Criteria Compendium [17]. These guidelines are also supported by the joint AIUM/ACEP Guidelines for the Performance of the FAST Exam published in 2008 [18]. The above documents outline the traditional four-window abdominal and cardiac exami­nation plus anterior pleural windows and additional cardiac views to evaluate for hemoperitoneum, pneumothorax, hemopericardium, and hemodynamic status.
There is no CPT code that specically describes the extended FAST as this is not a single ultrasound procedure, but rather a clinical approach to the trauma patient that utilizes a group of distinct limited ultrasound examinations described by several CPT codes. Currently, there are three CPT codes that reect separately identiable elements of the FAST exam as described by the AIUM/ACEP documents: (1) car­diac 93308, (2) abdomen 76705, and (3) chest 76604. Despite the availability of three codes which describe a full trauma torso ultrasound evaluation, physicians and coders should list only those appropriate for the individual patient with supporting medical necessity. More detailed descriptions for CPT codes 93308, 76705, and 76604 follows below.
LCD: see LCDs for 93308, 76705, and 76604 below

Female Pelvic Ultrasound: Pregnant 76815, 76817; Nonpregnant 76857, 76830

Evaluation of the pregnant female with abdominal pain or vaginal bleeding is a common scenario in the Emergency Department. The primary objective in this set­ting is to identify a clear intrauterine pregnancy and therefore decrease the likeli­hood of an ectopic pregnancy. Physicians with advanced skills may evaluate the adnexa and identify pelvic masses. The scope of practice for pelvic ultrasound will vary depending on clinician skill-level and departmental policies [17].
The coding of pelvic ultrasound depends upon knowing if the patient is pregnant prior to ultrasound examination. When the patient is known by any means to be pregnant, including a positive pregnancy test, and the physician is utilizing ultra­sound to evaluate the pregnancy or a suspected complication of pregnancy, then the obstetric pelvic codes would be utilized (e.g., complete (76801) or limited (76815) pelvic ultrasound in a woman known to be pregnant; and/or transvaginal pelvic ultrasound in a woman known to be pregnant (76817)). The obstetric pelvic codes would apply to the “known to be pregnant patient” even in the absence of an intra­uterine pregnancy identied by the subsequent ultrasound and even if the patient was found to have an ectopic pregnancy, spontaneous abortion, molar pregnancy, or a non-pregnancy-related condition.