Cover Letter Layout

(1) Your name

Mailing address

Telephone number

E-mail address

2. Today's date

3. Your addressee's name Professional title Organisation name Mailing address

4. Dear Mr (or Ms) last name

5. Start your letter with an attention-grab­bing statement which will get you connected with your reader. Then state¹ the position you are applying for and where you've heard about it. Immediately² give the reasons why your background³ makes you the best candi­date for this position.

6. This section usually includes one or two paragraphs that give relevant⁴ information about your qualifications. But don't just summarize⁵ your resume, it's better to show how these qualifications can benefit⁶ the com­pany you are applying to and what you could contribute⁷. Based on the results of your research⁸ emphasize your knowledge about the company and your familiarity⁹ with the industry it is in.

7. The last paragraph initiates¹⁰ your fur­ther action. Here, you should request an in­terview. Include your phone number and the hours you can be reached. Say "thank you" in the end.

8. Sincerely yours,

Your handwriting signature

Your name (typed)

(9) Enclosure: resume

1. write or say something formally, especially in a careful and clear way

2. without delay; at once

3. the details of a person's education, experience or some past events which help to explain why something is how it is

4. closely connected with the subject you are discussing or the situa­tion you are thinking about

5. give only the main points, not the details

6. an advantage

7. increase, improve or add to something

8. a careful study of a subject, especially in order to find new facts or information about it

9. the state of knowing somebody or some­thing well

10. makes something be­gin

S

SU

A. I am writing to you in response to your advertisement for ...

B. Please accept this letter as an expression of interest in the po­sition of ...

C. My current position ... has given me the opportunity to ...

D. As you can see from my enclosed resume, my experience and qualifications match this position's requirements.

E. I believe that my education, desire and enthusiasm would en­able me to make an important contribution to your company.

F. I am interested in applying for the position of ... advertised in ...

G. I have enclosed a copy of my resume for your review.

H. ... and I believe I possess the right combination of... skills.

I. I look forward to speaking with you in person.

J. I would welcome the opportunity to discuss my potential con­tributions to your company with you personally.

1. Your contact information

A. Dear Mr Jones

2. Date

B. Sally Grant

444 Beach Street, N 7

West Lakeland Park, AZ 12345

123-555-1 234 grant@hotmail.com

3. Name, title of your ad­dressee, organisation name, address, phone

C. I am a "detail person" — the kind of person you need as Administrative Assistant. For the last two years, I handled scheduling, appointments and meetings for our School Board. It's time for me to move to corporate work and put my organisational talents to use there.

4. Salutation

D. I will contact you in the next few days to see if you or one of your associates needs an assistant. Thank you!

5. Attention-grabber

E. There is a reason why:

• My checkbook always balances at the end of each month

• I was never late for classes

• Our School Board needed me to organise events

6. Mid- section

F. May 18, 2002

7. Last para­graph

G. Sincerely yours,

Sally Grant

Sally Grant

8. Closing, signature

H. Enclosure: resume

9. Enclosure

I. Mr Jones, Director

N&N Inc 101 Stratford Road

Tempe,AZ 12345

A. skills and qualifications meet your requirements

B. I will call you

C. Mr Dorris:

D. resume

E. get along well with clients and visitors

F. my enclosed resume

G. am considered

H. to communicate with people

Adriana Stafford

123 Small Road

Paterson, WI 12345

123-555-1234

March 27, 2003

Mr Samuel Dorris

Dorris Construction.

123 Millway Road

Paterson, WI 12345

Dear(l)

I learnt from your advertisement that a Receptionist position is available at your company. From (2) ___________you

will find that my (3) .

I (4) a sociable and responsible person, which enables me to (5) ___________. My ability (6) ________will bring use and profit to your company.

On Monday, (7) ____________ to see when we can meet for an interview.

Sincerely,

Adriana Stafford

Andriana Stafford

Enclosure: (8) _________