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P a r t I
Preoperative

The First Encounter

Lee E. Smith and Anjali S. Kumar
1
Key Points
• Honesty, humility, and communication are the keys to success in establishing a solid relationship with your patient at the fi rst encounter.
• Advocating for the patient by providing extra sup­port services will endear you to your patients.
• Patients have diffi cult yet predictable questions. Know the answers beforehand in order to ease the encounter.
• Making yourself available by phone and Internet, and making time for face-to-face meetings, will make you approachable and popular among refer­ring providers.
• Approaching each situation as if you were the patient is always the best practice.
• While it is important to educate and counsel your patients, it is often much more important to be a good listener.
L. E. Smith , MD, FACS, FASCRS (*) A. S. Kumar , MD, MPH, FACS Section of Colon and Rectal Surgery , MedStar Washington Hospital Center, Georgetown University , 106 Irving St NW St 2100 N , Washington , DC 20010 , USA e-mail: caroleandlee@rcn.com; askumarmd@gmail.com

Introduction

Key Concept : Draw upon your own personal experiences and background to form a solid base for your patient interac­tions . While your goals may vary depending on the stage of your career , each patient interaction is often unique , and approaching things from the patient ’ s perspective is a good rule of thumb .
This chapter may seem unusual for a textbook of surgery. How does one create an atmosphere of trust with patients? As with all human interactions, fi rst impressions are key, and this chapter is a subjective look at the topic from the perspective of two surgeons at opposite ends of their careers. The topic is quite subjective, so we draw heavily from our experiences in order to provide the perspective of both a senior surgeon with 40 years of experience in the fi eld of colon and rectal surgery ( LE Smith ) and that of a junior surgeon just starting her colorectal surgery specialty practice ( AS Kumar ). We preface our individual statements with our respective voices.
( LE Smith ) In writing this chapter, I refl ect on more than 40 years of seeing patients in military, academic, and non­profi t private hospitals. The patients in each type of hospital vary to some degree, but certain universal principles exist to help enlist the patient as an ally in solving his or her problem. One principle that has guided me throughout life is worth sharing, because it applies to surgery as it does to life. As a child in grammar school, I was given a cheap 12-in. ruler, which had printed on the side: “Do unto others as you would have them do unto you.” Even as a child during the depression and the emotionally charged days of World War II, I recog­nized the wisdom of this succinct rule and permanently fi xed it in my mind. It has served me well in my surgical career.
( AS Kumar ) In working with Dr. Smith to craft this chap- ter, I refl ect on my fi rst 3 years building a practice and a referral base within our region. I was hired to help Dr. Smith retire, but soon found that his referral network consisted of physicians of his generation who thought an older, more experienced physician would be better suited to care for their patients than someone who was just starting out of fellowship.
S.R. Steele et al. (eds.), Complexities in Colorectal Surgery, DOI 10.1007/978-1-4614-9022-7_1, © Springer Science+Business Media New York 2014
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L.E. Smith and A.S. Kumar
My success, therefore, relied more on my accessibility and visibility for in-hospital consults, my presence on the Internet, and my ability to connect with recent graduates of other referring medical fellowships (such as interventional gastroenterologists and medical oncologists with emphases on gastrointestinal cancers). Once securing an appointment with a new patient, it is essential that I give the best of care, be well liked and well respected by my patients, no matter what the circumstances. I quickly found that patients would refer their friends and families to me if they saw me as a pas­sionate advocate for their health.
Keep in mind that someday roles may reverse, and you could be the patient. In the fi rst encounter and the succeeding ones, imagine yourself on the receiving end of whatever it is that you are dispensing—an unfavorable pathologic result, the terminal sentence of a chronic disease, the news of a per­manent, potentially disfi guring procedure that offers the best chance for a cure, or even a lubricated fi nger.

Prior to the Encounter

Key concept : The patient ’ s fi rst encounter with you and your team sets the stage for their entire work - up , management , and follow - up . Make it as easy as possible ( within reason ) for your patients and your referring physicians to gain access to you , whether it is through the phone , e - mail , or in person .
The team—every member of it—must be competent and convey this sense to the patient. The selection of your patient­oriented team is, therefore, critical. Regardless of how thoughtful, competent, well-trained, and skilled you are, the patient will ultimately judge you and the hospital by the qualities of your entire team.
The teamwork begins with the fi rst telephone call the patient makes to schedule an appointment. In most practices, the telephone is the main interface with patients and referring physicians; therefore, this initial telephone conversation must be answered promptly with a friendly and helpful attitude. The receptionist must discreetly fi nd the reason for the requested visit and make a decision about urgency. Generally, patients with pain, an abscess, or a presumed cancer need early or urgent appointments. The receptionist must have a medical professional—a nurse or a doctor—whom they can call upon if the course of action is uncertain. More importantly, they should recognize when they should “bump up” the request to a more authoritative, more experienced triaging assistant. Sometimes, patients may be reluctant to discuss anorectal problems on the phone. If hesitancy is recognized, it is often wise not to question further, and instead turn the discussion toward sending or bringing records from the referring physi­cian. The patient’s needs for the fi rst visit should be explained verbally and repeated back by the patient if there is any ques­tion of the ability to understand or hear. If there is time, the confi rmation of the appointment and what is required should
be sent by mail. The patient needs to know that in order to accomplish as much as possible during the fi rst visit, he or she needs to provide pertinent records, such as color copies of colonoscopy reports, operative reports, digital fi les of imaging studies, laboratory reports, pathology reports, and sometimes even pathology slides. If a mailing goes out, forms for demo­graphics, insurance, and medical history could be included in order to save time during the registration process. No patient wants to get lost, so providing a map for travel, parking, and public transportation is useful. Figure 1.1 provides an example of what the radiology department at our hospital uses to remind patients of the preparation they need to undertake before coming for their appointment, and where on a map the appointment is. Tangible and clear communications like these convey to the patient the sense of a plan being formed.
Choosing a staff member for telephone scheduling and counseling is no trivial matter. A person who is rude, abrupt, or slow will have an outsized impact on your patient’s experience. Consider splitting the task between several people; the receptionist’s job is repetitive and tiring, and it is helpful to fi nd ways to relieve stress and burnout. Maintaining a caring and friendly attitude is in everyone’s interest. Whatever attitude the patient is greeted with, or whatever frustrations they harbor from the obstacles they had to surmount to get to you, will be present when you begin your evaluation.
Referring doctors handle their patients’ referrals in differ­ent ways. Some will have the patient call and make an appointment without providing any information. Others will give the patient background records and studies to pass on, and some may even send a cover letter requesting the referral with records and studies included. Sometimes, a referring physician may be the fi rst person to call regarding the patient and his problem. To aid the referring physician, the record­ing that usually greets him or her must be short and include the option to go quickly to a “live person” who can put him or her in contact with the surgeon. Listening to a long and time-consuming recorded message can lead to a hang-up and the loss of a referral. In recent years, we have maintained a separate telephone line, the “back line”, for physicians. It is provided to referring physicians who call frequently. The referring doctors message needs to be conveyed to the sur­geon whether he or she is in the offi ce or the operating room. A good experience for referring physicians makes it more likely they will call again. If the surgeon cannot be reached, staff should arrange an appointment for the patient and promise that the surgeon will be alerted so that a return call can be made.
( AS Kumar ) I am in contact with many of my referring physicians by e-mail. Through my hospital’s secure network, they are able to send me the patient’s pertinent medical records as PDF attachments, and I am able to ask them the necessary questions to ascertain the urgency of the appointment. Often, especially if I get a sense that the patient will need
1 The First Encounter
Fig. 1.1 An appointment confi rmation notice with a map can be extremely helpful to patients
5
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L.E. Smith and A.S. Kumar
minor surgery (e.g., a recent fi nding of anal dysplasia), I appreciate having control over my clinical schedule to get them triaged in time for an open, convenient slot in my oper­ating room schedule. My referring providers appreciate how rapidly I get the issue settled. They enjoy knowing that the loop is closed. Often, the e-mail interaction with the refer­ring physician is simply a quick reply that is forwarded to my front desk staff to schedule the appointment. On occasion, my front desk staff has been willing to e-mail the patient for additional information. Some practices rely almost exclu­sively on new patient referral requests coming through the Internet and hire staff specifi cally with this intent.
We look at the appointment schedule to review new patients and their diagnoses. We grew accustomed to doing so in residency when preparing for an upcoming clinic or a case. If we see that a neoplasm or pain is involved and the appointment seems to be too far in the future, we either alert a nurse to get more information or telephone the patient our­selves to hear an abbreviated history. At that time, we can reassert the need to bring the appropriate records and decide if it is best to move the appointment up, or delay it for com­pletion of studies that may have been ordered by the refer­ring physician, or that we think to order. A simple call creates an early bond that reassures the patient that you have their interest at heart and that communication lines between patient, the referring physician, and you are wide open. In addition, word of this call may be transmitted to the referring doctor, who will be appreciative of your efforts.

The Initial Encounter

Key concept : Oftentimes , the fi rst impression is your best chance for a good impression — remember your appearance , demeanor , communication , and your organization have a major impact on how you are judged by your patients .
The second chance to be judged by the patient is upon arrival in the offi ce. Quick, amiable, competent service is how you like your offi ce to be represented. At evaluations of staff, these qualities need to be reinforced. Entry of data into the electronic medical record must be as accurate as possible so that you and others can easily access dependable records in your practice and hospital. This electronic record is impressive to patients and creates a sense that they are in a technologically advanced setting.
Hopefully, the appointment schedule runs on time. Patients often value their time as much as you do. There will be days when surgery runs overtime, an outpatient shows up in the emergency room, or a patient is found to be in trouble while on rounds. Anticipate these delays as early as possible and have a policy that gives patients the option to reschedule or that estimates a realistic wait time. Generally, patients under­stand unexpected situations and delays in a hospital; they
imagine that if it were them that needed urgent attention, they would appreciate the priority. Your desire to excel in the oper­ating room is self-evident to your staff and patients. Apologize to the long-waiting patient when you arrive late, but only the briefest explanation of what detained you is necessary.
How you dress is a sign of respect for your patient. What is in fashion has changed, and there has been a trend toward informality. An exception is the military and uniform of the day. Sometimes, you or the staff wear surgical scrubs in order to save time when rushing to get to the offi ce. This should be a rare occurrence because, with good planning, the offi ce schedule should not be a reason to hurry an operation. We encourage dressing with the respect that is warranted when you tell a patient he has a chronic disease or a late- stage or incurable cancer. As styles change, consider what you would wear to church, a wedding, a job interview, or a funeral. While a serious medical event is run-of-the-mill for you, the patient sees it as a singular, personal, and even life- changing medical problem. How you dress telegraphs respect or disre­spect to the family of a patient and also lets your staff know what is expected of them in the way of appearance.
After a short time in the waiting room, the patient usually sees a nurse or nursing assistant who takes vital signs as part of the physical examination. The basic forms for the review of systems, past medical history, surgical history, and medi­cations and administration times may be entered into the record by the nurse as well. These records need to be reviewed, updated, or corrected by the surgeon at a later point during the evaluation. This record handling is another opportunity to demonstrate professionalism and competency and to reassure the patient. In a teaching setting, the student or resident may start with the patient to gather a history.
A Formal Introduction
During the initial work-up by the nurse, student, or resident, intercede to introduce yourself and explain your team’s roles. The patient and family appreciate a formal introduction. It will help them understand the roles that the nurse practitioner, physician’s assistant, resident, or student plays in fi lling out the history and physical in the record. To let the patient know you have his or her facts committed to memory, you might review the salient points of their story back to them, asking for confi rmation. Alternatively, you can request that the perti­nent history is repeated to you again to seal it in your mind.
The Physical Examination
The physical examination can be performed with the team member (nurse, student, or resident) and surgeon together. Usually, this will be the abdominal examination, digital rectal
1 The First Encounter
7
examination, anoscopy, and sigmoidoscopy. To explain why so many people are involved, say “It’s good to have multiple sets of eyes on this so we don’t miss anything” or “I’m going to need a hand with some of the instruments so I have a few helpers.” For male physicians, it is often good practice to have a female member of the team present during the pelvic and anorectal exams of women patients. A team- oriented physical examination also helps to sell your team as a competent unit.
If a sink is in the examination room, wash your hands in front of the patient both before and after the examination. Patients appreciate this after so much publicity regarding the safety promoted by hand washing. Patients do not like to have their bare bottoms exposed, so try to position the table so that the patient’s head faces the door. If you traditionally examine the patient in the knee-chest position, consider install­ing a curtain to be drawn in front of the exam room door.
Patients feel vulnerable not being able to see what you are about to do. Talk the patient through every part of the exami­nation. Predict what the patient may experience and give a warning that a fi nger is entering the anus or vagina, or estimate and verbalize the size of an instrument relative to your fi nger. Let them know that an urgency to defecate is normal and not to move if a cramp occurs. We have found that a letter sent to the patient prior to the appointment which explains that a rec­tal exam is a standard part of a colorectal fi rst encounter, helps establish a sense of preparedness for this intimate and some­times uncomfortable part of the exam. Also, suggest to patients that they consider clearing their rectal vault of any contents by self-administering an over-the- counter saline enema 2 h prior to the visit. This is something that, when done in the privacy of home, helps the patient mentally prepare for what may ensue during your examination.
If pain is elicited, perform the painful examination only once. If there is no perception of pain, the step may be repeated by the other examiner, with the introduction “you are going to feel another fi nger now.” Depending upon the working diagnosis, pain may be predicted with some manip­ulations, while some exams should not be painful. In any case, an effort to minimize pain will endear you to your patient. For example, lubricate the fi nger or instrument liber­ally and be gentle. If you see an obvious fi ssure, do not feel obligated to perform a digital rectal examination or anos­copy on the fi rst visit. Sometimes, asking the patient to push out against your fi nger not only relaxes the muscles but gives the patient an action to focus on so that he or she will not immediately tense up when sensing your hand nearby.
steps. If the pathology is favorable, consider telephoning the patient to relay the good news. This demonstrates to the patient that you are thinking of him or her. Do not put off the call. Often, the patient is anxious and waiting by the phone. If a weekend is near, and the result is favorable, tele­phone them with the happy result, even if it is late on Friday night. Waiting and not knowing a pathology result exacer­bates patient anxiety. Hearing from you during the “off­hours” especially impresses a patient. If the pathology is foreboding, wait for the scheduled appointment or move the appointment sooner.
( AS Kumar ) I employ e-mail to communicate with many patients about their pathology. After taking a biopsy and before leaving the patient’s side, I discuss the option of receiving the results by e-mail. In an era of exorbinent outpatient co-pays, I sympathize with the patient’s inter­est in avoiding another face-to-face encounter. If e-mail is an option, we can spend a few extra minutes at the initial encounter itself, talking through the potential next steps based on the outcomes of the pathology report. The e-mail that I ultimately send encloses a digital version of their entire report and includes a summary of my impressions. I ask the patient to reply with a phone number and a good time for me to call to discuss it further. This step empow­ers the patient, since many like to keep shadow copies of their medical records and also like the opportunity to share the diagnoses with the primary care provider. Sophisticated electronic personal health systems employ a web portal where patients log in to see their personal health record and interact with their physicians. This allows them to access their laboratory and pathology reports and correspond with their physicians via the secure portal (Fig.
1.2 ) [ 1 ]. Nonetheless, I am careful to
get the patient’s permission before sending an e-mail, since the Internet is not a fully private environment. Many institutions’ e-mail servers provide a disclaimer statement (Fig. 1.3 ) that underscores that your e-mail is a confi den- tial communication to them. I take the extra step of com­mitting e-mails to and from patients in the electronic health record (EHR) under the “letter” or “correspon­dence” sections. Similar to a “phone note,” this step makes your electronic conversation with the patient or providers an integral part of the medical chart.

The Team and Teaching

Conveying Pathology Results
When biopsies are taken or a biopsy result is outstanding, have the patient schedule an appointment within the week to come back and learn the result and plan the ensuing
Key concept : Each member of the team plays a critical roleensure the patient understands who everyone is and what that role encompasses . Have several different platforms (i.e., brochures , videos , online links , support groups ) of educa- tional resources available for your patients .
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L.E. Smith and A.S. Kumar
Fig. 1.2 Internet portals can allow patients to access their personal health records ( With permission from Kaiser Permanente [ 1 ] )
MedStar Health
CONFIDENTIAL: The information contained in this communication, including its attachments may contain confidential information and is intended only for the individual (s) or entity (ies) to whom it is addressed. The information contained in this communication may also be protected by legal privilege, federal law or other applicable law. If you are not the intended recipient of this communica­tion, you are hereby notified that any distribution, dissemination or duplication of this communication is strictly prohibited. If you have received this communication in error please immediately delete and destroy all copies of this message and please immediately notify us of the error by separate communication. Thank you.
Memorial Sloan Kettering
Please note that this e-mail and any files transmitted from Memorial Sloan-Kettering Cancer Center may be privileged, confidential, and protected from disclosure under applicable law. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any reading, dissemination, distribution, copying, or other use of this communication or any of its attachments is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and deleting this message, any attachments, and all copies and backups from your computer.
a
Chesapeake Potomac Regional Cancer Center
The PHI (Protected Health Information) contained in this FAX/email is HIGHLY CONFIDENTIAL. It is intended for the exclusive use of the addressee. It is to be used only to aid in providing specific healthcare services to this patient. Any other use is a violation of Federal Law (HIPAA) and will be reported as such. If you have received this FAX/email in error please destroy/delete it immediately.
b
Fig. 1.3 Confi dentiality statements employed by institutions’ Internet transmissions at ( a ) MedStar Health ( b ) Memorial Sloan Kettering and ( c ) Chesapeake Potomac Regional Cancer Center
The Team’s Role
others who will be working with the patient and emphasize that these same people may be present at the hospital or dur-
At a convenient break during the fi rst outpatient visit, explain that the team consists of a nurse, nurse practitioner, physi­cian’s assistant, residents, other surgeons, ostomy nurses, or
ing follow-up. For example, you may volunteer that they might be speaking to the nurse by telephone to answer ques­tions, to residents or partners for hospital rounds, or to nurse
c
1 The First Encounter
9
ba
Fig. 1.4 Brochure racks are a simple and affordable solution for patient education. ( a ) An example of what is displayed in a patient exam room; ( b ) in our nurses’ room, information about ostomies is also provided
practitioners or physician’s assistants during follow-up. This never frees you as the surgeon from your ultimate responsi-
Educational and Informational Resources for Patients
bility—rounds and follow-up are a part of your primary obli­gation to your patients.
The patient may wonder why there are so many people involved. You can assure them that each team member plays a valuable role, that many minds are dedicated to their problem, and that not a step will be missed. It also serves to keep everyone educated. For a colon and rectal surgery resident or a chief resident, you can add that they are a trained (often board certifi ed) general surgeon or are about to fi nish a rigorous general surgery-training program. The residents provide an additional observer of progress or problems and a level of continuity if surgery and hospital­ization are contemplated.
Repetition is a form of teaching. Direct your patient to the many resources for more information, such as pamphlets or videos. Educational aids are readily available from several sources. The American Society of Colon and Rectal Surgeons (ASCRS) and the Society of American Gastrointestinal and Endoscopic Surgeons (SAGES) have brochures and videos that address the various diseases and surgeries of the colon, rectum, and anus. Such educational references can set up as hyperlinks on your practice’s website. Putting up a brochure rack (Fig.
1.4 ) is a small investment, but videos and custom-
ized websites may be costlier. As an alternative, provide the patient with the links to websites you trust. Both ASCRS and
10
L.E. Smith and A.S. Kumar
a
Fig. 1.5 Specialty society websites provide patient information. ( a ) American Society of Colon and Rectal Surgeons (ASCRS) ( With per- mission [
2 ]); ( b ) Society of Gastrointestinal and Endoscopic Surgeons
SAGES have patient-specifi c links (Fig. 1.5a–c ) [ 2 , 3 ], which also include written and video testimonies from patients who have had specifi c colorectal issues [ 4 ]. Take a few minutes to browse the web for materials relevant to the patient’s situa­tion. An endorsement from you will be more productive than leaving your patient adrift on Internet search engines.
Support Groups and Personal Resources
We sometimes encounter patients who declare, “I will never have an ostomy,” and this is always a tricky conversation. What helps is to acknowledge their desires but also ask that he or she investigate and get all the information. As necessary, they can then revisit the issue with you, or if there is a misun­derstanding, then schedule a revisit for a repeat discussion. It is an overwhelming decision to choose a permanent ostomy on the fi rst encounter with you, especially if their primary care provider has not previously broached the subject. In cases like these, it is best to introduce the possibility of an ostomy, and
b
(SAGES) ( With permission [ multiple languages ( With permission [
3 ]); ( c ) SAGES Patient information in
3 ] )
c
then give some time for the news to sink in. Then patients can check in with their support systems, as well as others that you may suggest. Many communities have support groups. Our region has several ostomy help groups, which have trained ostomates to share their situations and show that they are able to go about their lives. It is reassuring for a potential ostomy patient to see someone who is a match in disease, gender, and age and who is living well. An educated patient is your ally and will work with you to get the best outcome. Also, linking an ostomy nurse to your practice is a valuable asset in instruct­ing a patient about the practical use of an ostomy. A patient will learn more readily before surgery than after when postop­erative pain and anxiety may interfere with concentration.

Counseling and Consent

Key concept : An upfront , open , and honest discussion regarding the risks , benefi ts , and alternatives to your planned management is the key to successful counseling and managing expectations .
1 The First Encounter
11
After the history, physical, review of the available studies, and a call to the referring physician (if necessary), a plan is formulated. The patient should not leave the offi ce without this plan fi rmly in mind. Missing pieces such as additional studies or communication with other doctors must be fi lled in. Release-of-information forms must be signed, studies ordered and scheduled, and follow-up arranged. Accounting for each step conveys to the patient a sense of effi ciency and relief that a plan is in motion. Many term this concept “one­stop shopping”. If information is complete enough, the man­agement discussion can start. If the course is surgery, the informed consent requires a discussion of risks, benefi ts, and alternatives, the procedure(s) recommended, and the possi­ble complications. In communicating potential risks and complications, we counter the inevitable fears by offering that permanent morbidity or mortality is statistically possi­ble, but usually not a great probability. A cancer diagnosis means that therapy needs to begin within a month, i.e., che­motherapy, radiation, or surgery. Document everything you recommend.
Honesty is the key to successful counseling. Your train­ing, postgraduate education, and experience reinforce the standards of care that you live by. If your opinion differs from that of another physician, explain the standard of care for colon and rectal surgery as you honestly know it. Educate the patient and family in clear, simple terms. This brings them to the point where they can understand you and make informed decisions. We do not routinely offer our volumes of similar operations, outcomes, or experiences unless patients ask. Seldom do we know these numbers unless a targeted effort has been made to collect the data. As electronic data collection becomes uniform (such as in the case of the Surgeon Specifi c Registry [ comparisons to national standards, will be available (Fig. 1.6 ) [ 5 ]. In the days of an implicit trust in the healthcare system and its practitioners, more patients just said, “do what you need to do.” In recent years, patients are emboldened to ask more questions. Patient’s rights need be honored. An informed patient is an understanding patient. If your recom­mendations are not within the standard of care, the plan could be deemed research or experimental, and a protocol should be reviewed by the investigational review board (IRB) of your hospital. If it is research, the elements of a research informed consent need to be included as per the IRB.
Counseling is one thing, and critical instructions are another. For example, with a patient who needs a colonos­copy, the surgeon must review possible complications and stress the need for good colon preparation. Critical instruc­tions are needed for other procedures or studies. The colonos­copy scheduler and the person who goes over the preparation of the colon may not emphasize the importance of a perfectly clean colon, so a word from you may be necessary. Explain that a poorly prepared colon hinders your ability to see and may force cancellation of the colonoscopy. Also keep in mind
5 ]), more of your case data, and
that patients often fl out the rules and overestimate their abili­ties after discharge, assuming that they can take a taxi alone or fi nd their own way home on public transportation. Many institutions require that if sedation is received, an escort is required. Make it clear to the patient that the absence of an escort may result in procedure cancellation, which is espe­cially frustrating to a patient who has completed a bowel preparation. We have found that we cannot always rely on our schedulers to convey this critical piece of information, so we take a few moments to go over it personally.
Diffi culties at the First Encounter
Key concept : Recognize potential barriers to your patient ’ s overall care , be prepared for the diffi cult questions , and , again , rely upon an open and honest discussion in educating and counseling your patients .
Physical, Psychological, or Language Barriers
Some patient diffi culties are apparent immediately, such as obesity, diffi culty walking, shortness of breath, or pallor, but others do not emerge until the patient starts to talk. Language barriers, limits on mental capacity, anxieties, denial, and inappropriate expectations are among the obstacles you will encounter.
The patient may not be fl uent in English, so have an inter­preter available. Since Spanish is frequently a fi rst language, a Spanish-speaking employee can provide a valuable bridge while arrangements are made for an interpreter. Often, the patient recognizes the language problem and brings a friend or relative who can interpret. The initial phone call usually alerts your receptionist to the language situation, and arrangements can be made in advance. Similar arrangements need to be made if the patient is a minor, needs a guardian, is mentally compromised, or needs consultation via a power of attorney.
The Internet: A Double-Edged Sword
Patients, friends, and relatives all go online to learn about the disease. At the same time, they may use the Internet to read about you. Being board certifi ed equates with “better” in many patient’s minds. Since your education is usually listed, you may need to be ready to discuss where you studied and why or why you have stayed in the area or moved so many times.
( AS Kumar ) Many surgeons view free online profi les such as healthgrades.com or vitals.com [ fact, this can be a tremendous marketing advantage if you take some time to feed the sites correct information and a photo [ If your practice does not have or cannot afford a web presence, these sites could help promote your practice and yourself. As
6 , 7 ] as a nuisance, but in
8 ].