Английский язык для профессиональной практики. Учебное пособие

2. Write your own resume.

COVER LETTER

Keep it to one page in length. The reader wants a cover letter that is to the point and easy to read. Get the reader's attention straight away. You can do this with the appearance and layout of your letter. It should be in a clear and easily readable font, well laid out, and if you are mailing your letter use good quality stationery.

Do not use To Whom It May Concern. Cover letters are most effective when addressed to an individual. Personalize the greeting by getting the name of the reader. Call the company and get the full name and correct spelling of the recipient. Addressing the letter to someone by their name grabs their interest.

State your objective in the first paragraph to keep the reader's interest. Why are your writing this letter? What is the benefit of reading this letter for the recipient? Build an immediate connection to the reader.

The second paragraph is the right place to highlight your specific skills and abilities and how they meet the requirements of the job opportunity. Summarize why you are the right person for the job.

Relating your strengths to the needs of the company and the job immediately indicates that you have spent time thinking about the position. Keep it short and to the point so that you don't lose the reader's interest.

Your closing should also be concise. Make a strong closing statement and motivate the reader to take action.

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Let the reader know what you want - an interview, an opportunity to call. Explain when, where and how you can be contacted. You can proactively tell the reader that you will follow up at a certain point in time. Thank the reader.

Read the text above once more and rewrite it.

To write a cover letter …

you can _______________________________________________.

you should_____________________________________________.

you mustn't____________________________________________.

you have to____________________________________________.

you may_______________________________________________.

FINAL TASK

Imagine you are:

1.a Chief Engineer of a large company/small enterprise. You need to recruit some new engineers for your project;

2.an experienced engineer looking for a new challenging job;

3.a graduate searching for your first job;

4.a “headhunter” trying to gain over an employee.

Make up a dialogue on job application with your partner, using your own RESUME and COVER LETTER by sample below.

BASIC COVER LETTER

3. Read the sample of basic cover letter below. Rewrite it for an Electrical Engineer, using the information from the resume above.

Your Name

Your Address

Your Contact details (phone and email) Date

Contact Name Contact Job Title Company Name Company Address

Dear Mr/Mrs/Ms Last Name,

I was excited to see your opening for an Administrative Assistant on the XYZ job website. I am confident that my background and abilities are an excellent match for the job. Please allow me to highlight my skills and competencies as they relate to your job requirements.

X years wide-ranging experience as an administrative assistant in a fast-paced work environment

proven computer skills with an in-depth knowledge of

excellent verbal and written communication skills used to successfully develop presentations, write reports and draft correspondence

recognized as a resourceful problem-solver who is able to efficiently collect and analyze information to find workable solutions

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strong organizational and planning skills ensure that I am able to accurately and consistently meet multiple project deadlines

a hard worker who has built confidence and trust at all levels

a committed team member who is known to go the extra mile

I firmly believe that I can make a positive contribution to your company and I have enclosed my resume to provide more information on my skills and experience. I would welcome the opportunity to meet with you for an in-depth discussion and I will make myself available at your first convenience.

Thank you for your review and consideration. I look forward to hearing from you soon. Sincerely,

Joan Jobseeker

Joan Jobseeker

UNITE II

BUSINESS CORRESPONDENCE

LEAD-IN

How often do you deal with business correspondence?

Why don't we write the way we speak when we compose a business letter?

What rules of the English business correspondence do you know? READING

The structure of business letter

The oldest representative of business correspondence is a business letter. It is considered to be written on paper and sent in an envelope.

The fully blocked layout is now the most widely used method of display for all business documents because it simply means that everything starts at the left. Paragraphs aren't indented, headings aren't centered. You can type your letters quicker.

There are many different types of business letters but most of them have the same traditional structure:

1. The Heading/Letter Head (sender's address in the top right corner) 2.The Reference lines

3.The Dateline (the date)

4.The Inside Address (the receiving address)

5.Attention Line

6.The Salutation

7.The Subject line

8.The Body Text

9.The Complimentary closing

10.The Signature

11.The sender's typed name 12.The sender's title

13.The Enclosure

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1. Look at the sample of the business letter below, fill the table, match its parts with the elements of business letter structure (1-b).

1. The Body Text

2. The sender's typed name

3. The Complimentary closing

4. The Dateline

5. The Heading

6. The Signature

7. The Salutation

8. The Inside Address

9. The sender's title

10. The Reference line

a) Simpson&Sons 12 Green Street Boston, MA, 23E14 tel.: 34567890

Simpson&Sons @ gmail.com

b)In your reply please refer MD/AT c) February 2, 2019

d) Smith Machines Ltd. 15 Addison Street Chicago, IL, 60601

e)Dear Sirs,

f)With reference to your advertisement in New Technology Journal (January, 2019) we would like to receive more detailed description of your equipment.

We would also like to know about discounts that you provide.

g)Yours faithfully, h)Michel Doe i)Michel Doe

j) Chief Engineer

USA

(4) Smith Machines Ltd.

(5)15 Addison Street

(6) Chicago, (7) IL, 60601

USA

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2. Match the information on the envelope above and its meaning in the list below:

#____the street name in the sender's address

#____the number of the addressee's building

#____the sender's company name

#____the addressee's company name

#____the addressee's town

#____the reduced name of addressee's state

#____the ZIP code in the return address

The Date in the English business correspondence

There are two traditional ways to write the date in your letter. In Britain: 1) the day, 2) the month, 3) the year.

In the USA:1) the month, 2) the day, 3) the year.

This means that 02.07.99 is the second of July in Britain, but in the United States it is the seventh of February! So in the business letters we always write the month in letters then everybody will know what you mean. Remember to use a capital letter for a month.

Sometimes we use the abbreviations of the month (February -Feb), but June, July, March and May are always written as a whole word.

3. How would you write these dates in a letter?

03.12.05; 15.11.92; 06.10.01; 01.09.00; 25.03.91; 04.07.03; 24.06.03; 11.09.01

The Complimentary closing

4. Read the text below and fill the table with the appropriate complimentary closing. To know more about the Salutations you can at p. 72-73 (Appendix #1).

Yours faithfully is British usage. It is used when the recipient is not addressed by name, as in a letter with a “Dear Sir” salutation.

Yours truly is the American equivalent of “Yours faithfully” . It is advised by American business teachers. When an American begins a letter “Dear Sir,” he/she closes it with “Yours truly.” Commonly appearing in the US as "Yours truly," or "Yours very truly," in the UK was an indication that the recipient was of a higher status than the signatory.

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Yours sincerely is also British. Americans tend to reverse the order and write Sincerely yours.

Now Sincerely is a common and acceptable close for American business letters. In England they say that to write Sincerely without the Yours is not enough.

"Cordially" or "Best regards" are commonly used in the USA. "Best regards" has become more and more common, and it may soon eclipse "Sincerely" in popularity. "Regards" is the minimalist version and it seems curt rather than friendly.

In Britain such closing as "Cordially" or "Best regards" are always inappropriate for business letters to strangers, and their use may be considered silly and uninformed by the recipient.

6. Read and translate these sentences:

The Endings of a letter

Offering future assistance

If you require more information, please let us know.

Please do not hesitate to contact us if you need any further assistance

Referring to future contact

I am looking forward to hearing from you soon.

We are looking forward to meeting you on 21 January/in Troms We would appreciate your reply at your earliest convenience.

I look forward to receiving your reply/order/products/etc.

If you gave some information in the letter, you can close:

I hope this information will help you.

Please do not hesitate to contact me if you need any further information Please feel free to contact me if you have any further questions

To know more useful phrases for your business letter see at p.72-73 (Appendix #1).

COMMUNICATION

1. Read the letter below. There are some mistakes in it. Rewrite the letter using all the information about the rules of the English business correspondence. Don't forget about punctuation and spelling.

Mr. Michel Doe

Chief Engineer

Simpson&Sons Boston, MA, 23E14 Green Street 12

12.02.2019

Your refer: MD/AT

Our refer: JA/S12

Dear Mickle!

Re: the latest catalog of the electrical equipment

Thank you for your letter on 2 feb. We're sending you the latest catalog of our equipment with the price list and more detailed technical description. We are ready to discuss with you the discounts and other details of the transaction at a personal meeting.

Looking forward hearing you soon.

Yours fatfully,

John Adams

Enc.: 1. Catalog

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E-MAILING

2. E-mailing generally contain fewer fixed expressions and are less formal than business letters. Rewrite the following extracts from business letters as e-mails using the expressions in the boxes:

Sorry about... Bad news: ... Could you do me a favor and...? Got your message on... Cheers. Sorry, but I can't ... Hi,.. Good news: from ... Shall I

...?

a) Dear Ann,

Thank you for your letter of October 3rd. Unfortunately, I shall be unable to attend the meeting on the 12th. I would appreciate it if you could send me a copy of the minutes.

Best wishes

John White

b)I'm delighted to tell you that as of Feb 4 we are offering substantial discounts on all orders over 1000. If you wish, I would be happy to send you further details and our new catalog.

c)I regret to inform you that the Board turned out your proposal. I would like to apologize for not getting back to you sooner on this, but I've been in London all week.

If you have questions, let me know. Following.... Are we still OK for... ? About ... I'm sending you...as an attachment. Speak to you soon. Please.... Thanks. .... See you...

d)I am writing to confirm our appointment on May 2nd. My flight gets in about 11am. With regard to my presentation on the 3rd, could you make the necessary arrangements? I enclose a list of the equipment I'll need.

I look forward to meeting you next week. Ann Smith

e) Further to our telephone conversation this morning, I'd be grateful if you could send me a full description of the problem and I'll pass it on our department.

Thank you for taking the time to do this. If I can be of any further assistance, please do contact me again.

I look forward to hearing from you.

3. Rewrite the letters from ex.5 p. 14 and ex.1 p. 18 into the e-mails. To: SmithMachines @gmail.com

From: MichelDoe@gmail.com

Subject:

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To: MichelDoe@gmail.com

From: JohnAdams@gmail.com

Subject:

FINAL TASKS

Compose the business letters for these situations. Rewrite them into e-mails.

1. You have received an invitation from the organizing committee to participate in the conference, but you cannot accept it. Thank the Organizing Committee for the invitation. Explain why you can't accept the invitation. Please indicate that you are sending your report with this letter, which you request to be included in the proceedings of the conference.

2.You are a member of the organizational committee on holding the international exhibition, which will take place on 12 October 2025. Make a letter of invitation to the participants.

3.Your partner from Paris, France invites Your delegation visit his company for business negotiations and requests inform the date, time and number of the flight you are arriving. Prepare an invitation letter on behalf of the French partner and answer to it.

4.Your company has still not received the equipment ordered. Write a letter of claim to the company, disrupting the delivery time and response to the claim on behalf of the Director. Try to explain the reason for the delay (weather conditions, strike carriers, etc.) and offer compensation (discount, more favorable payment terms, etc.).

5.You would like to rent a crane for a month . You would be grateful if you could receive information about the different models available, as well as current rates. Compose the answer on behalf of the manager of the company.

6.You are planning to be in London next week at the international innovation fair. You have recently developed a number of new models and would be happy to showcase them to your investor at some point during the week. Suppose we meet on Tuesday the 20th at 11 o'clock in the office. Write a reply to this letter and offer to make an appointment for another day because of your business trip on this day.

7.You want to congratulation the new business owner. You can mention how you found out about the new business. Then, extend your best wishes and hopes for the new business' success. You can close the note by reiterating your hopes for the new business' success and your congratulations to the person. Optionally, you can also use this space to offer your help.

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UNITE III

MAKING CONTACTS

LEAD-IN

How often do you call on business?

Do you like "cold calls"?

Telephone conversation.

Don’t miss the chance to enrich your vocabulary: