Commercial_Correspondence

John Simpson

Oliver Wentworth

NZ consignment

Dear Mr Simpson

Could you please pick up a consignment of 20 C2000 computers and make the necessary arrangements for them to be shipped to Mr M. Tanner, NZ Business Machines Pty, 100 South Street, Wellington, New Zealand?

Please handle all the shipping formalities and insurance, and send us five copies of the bill of lading, three copies of the commercial invoice, and the insurance certificate. We will advise our customers of shipment ourselves.

Could you handle this as soon as possible? Your charges may be sent to us in the usual way

Neil Smith

Senior Shipping Clerk

Delta Computers Ltd

Wellingborough, NN8 4HB, UK

Tel.: +44 (0)193316431/2/3/4

Fax: +44 (0)1933 20016

Email: smithn@delta.com

Onstmetion tt® a f©d agent

This email is from Delta Computers to their forwarding agents, Kent, Clarke & Co. Ltd, instructing them to pick up a consignment of twenty computers which is to be sent to their customers NZ Business Machines Pty. '.See pages 157-164 for previous correspondence.

ngppishi andonportatiTrans

11

3

-0

m

m

3

1 What documents are involved in this

shipment?

2 Who will let the customer know about shipment?

3 Who will pay the charges?

4Which words in the email have a similar meaning to the following?

a collect

b transported.

c deal with

Transportation and shipping

11

%b.

Eeti

X

Subject NZ consignment

Ship[

•epiy

Dear Mr Simpson

In reply to your fax of 13 May, the earliest vessel due out of London for New Zealand is the Northern Cross, which is at present loading at No. 3 Dock, Tilbury, and will accept cargo until 18 May, when she sails. She is due in Wellington on 25 June. The freight rate for cased cargo is £612.00 (six hundred and twelve pounds) per ton or 10 (ten) cubic metres.

I have enclosed our standard shipping note and bill of lading for you to complete and return to us.

Yours sincerely

Yl ktite, Pollaird

Yvonne Pollard

Shipping Manager

Enc. Standard shipping note

Bill of lading

shipping andonportatiTrans

11

Jana! aidwex3

tO r.4

Ira

VI

..., va

Transportation and shipping

Confirmation ®f shipment

Kent, Clarke, & Co. have informed Delta Computers that a vessel is available and have quoted the cost of shipment. Delta have confirmed that the sailing time and rate is

acceptable. Kent, Clarke, & Co. now return the completed standard shipping note and bill of lading to International Shippers with this covering letter.

'KENT, CLARKE, (61 CO.LTD

SOUTH BANK. HOUSE•BOROUGH ROAD•LONDON 5E1 OAA

TELEPHONE:+44(0)2079287716.FACSIMILE:+44(0)2079287111

Email: simpsonj@kencla.com

17 May 20--

Yvonne Pollard

International Shippers Ltd

City House

City Road

London EC2 1PC

Dear Ms Pollard

We have arranged for the consignment of computers (see our fax of 13 May) to be sent to Tilbury for loading on to the Northern Cross, which sails for New Zealand on 18 May.

Enclosed you will find the completed standard shipping note and bill of lading (6 copies), 4 copies of which should be signed and returned to us. I have also attached a cheque in payment of your freight account.

Yours sincerely

J. V. Sid/x,p-son,

J. D. Simpson

Supervisor

Enc. Standard shipping note

Bill of lading (6 copies)

Cheque No. 0823146

HARTLEY—MASON INC.

Fax Message

To Eddis Jones

Fax 0151 88970

Date 19 April 20—

Ref. Invoice EH 3314

Pages 1

The following consignment will arrive on the America, due in Liverpool on 27 April.

20 'Lightning'1000cc motorcycles. Packed 1 machine per wooden crate. Weight 1.25 tons gross. Size 6' x 3' x 2'. Markings Cases numbered 1-20 I–M. Value £9,840.00 each. (Insurance Chicago–Nottingham England AR.) CIF invoiced value £203,000.

Could you please arrange for the consignment to be delivered to your clients, Glough & Book Ltd, Nottingham? If there are any problems, please contact us immediately.

Tiwocas N Hack 3tbush

Thomas N. Hackenbush

Export Manager

Melee of shrpatent to Ocanporeteres fweRyavelfing agent

In this fax, Hartley–Mason Inc. is advising a British importing agent that a consignment of motorcycles is being

sent for them to forward to their customers, Glough & Book.

.See pages 178-179

for previous

correspondence.

ppingshi andonportatiransT

11

Transportation and shipping

11

Example letter

Advice of shipment to importer

Hartley–Mason now inform Glough & Book that their consignment has been shipped. Glough & Book will accept the bill that the American company has

them and send the documents to Hartley–Mason's bank's agents.They, in turn, will hand the documents to Glough & Book's forwarding agents in Liverpool, who will then be able to collect the consignment on their behalf.

HARTLEY—MASON INC.

The above order was shipped on 17 April 20— on the America, due in Liverpool on 27 April.

We have informed your agents, Eddis Jones, who will make arrangements for the consignment to be sent on to you as soon as they receive the shipping documents for clearance.

Our bank's agents, Westmorland Bank Ltd, High Street, Nottingham, will hand over the documents: shipped clean bill of lading (No. 517302), invoice

(No. EH 3314), and insurance certificate (AR 118 4531), once you have accepted our bill.

We are sure you will be impressed by the machines, and that they will find a ready market in your country. Meanwhile, we enclose a catalogue of our new models – see especially pp.103-110.

We look forward to hearing from you again in due course.

Yours truly

Thowas H. Hackarthusk,

Thomas N. Hackenbush

Export Manager

Enc.

President J.R. Mason D.F.A.

Directors P. Hartley Snr. P. Hartley Mr.

208

4Which vessel is the carrier?

5What are the details of the seller's new products?

6Who are Glough

& Book's forwarding agents?

Send

Mal

Yvonne Pollard

Neil Smith

B/L No. 6715

r.Dear Ms Pollard

Our clients, Delta Computers, Wellingborough, UK inform us that they have received an email from their customers, NZ Business Machines, Wellington, New Zealand that the Northern Cross, which was due in Wellington on June 25, has not yet arrived.

The vessel was carrying a consignment of computers for our clients, shipped B/L No. 6715, and they want to know the reason for the delay and when it is expected to dock. A prompt reply would be appreciated.

John Simpson

F.Supervisor

Kent, Clarke, & Co. Ltd, London Tel: +44 (0)20 7928 7716

Fax: +44 (0)20 7928 7111 Email: simpsonj@kencla.com

DeNy SIVdrall cYT shkorinevA

Goods can be delayed, damaged, or carried over to another port. In such cases the seller or his forwarding agent will contact the shipping compa ny. Here, Mr Simpson of Kent,Clarke & Co., the forwarding agent, emails International Shippers about a delay. >See pages 203-206 for

previous correspondence.

&IFIdpis pue uoRepodsueii

11

DeLilaaidwex3

209

210

John Simpson

Neil Smith

RE: B/L No.6715

A:

Dear Mr Simpson

The Northern Cross docked in Wellington within the last 24 hours. It was briefly delayed by engine trouble. I am sure that your customers will now be able to collect their consignment.

We apologize for the delay. You will know from previous experience of shipping with us that our line makes every effort to keep to schedules. This incident was an unfortunate exception.

Please contact us if there is any further information you need.

Yvonne Pollard

International Shippers Ltd

City House, City Road, London EC2 1PC

Telephone: +44 (0)20 7312 5038

Fax: +44 (0)20 7312 6117

Email: pollardy@intership.co.uk

Container services

CONTAINERS

CONTAINERS are large metal boxes with two basic lengths of zoft (6.1m) and 4oft (12.2m). They are 8ft (2.4m) wide and 8ft 6in (2.6m) high. The cubic capacity of a 2oft container is 33.3m3, and of a 4oft container, 66.9m3. A loft container can carry zo tons and a 4oft one

26 tons. They can be loaded from the top, front, or side. Special equipment is needed to move them.

There are various types of container for carrying individual items, bulk goods such as grain or sugar, or liquids such as oil and chemicals. Containers for carrying perishable goods are refrigerated.

Container stowage is rated in units called TUE, with a 2oft container equal to 1 tue and a 4oft one equal to 2 tue. Containers may be filled aS a

is charged at a 'box' rate no matter what its weight or volume. However, shippers or forwarding agents can load smaller consignments from different exporters into a single container. This is known as

and each consignment is charged as a LESS THAN FULL

CONTAINER LOAD (LCL).

Most ports have facilities for loading and unloading containers. Once a container leaves the ship, it is sent by rail and / or road to the consignee. Container bases for imports are known as

(CFS).

DOCUMENTATION

F© el:porting goods

The usual documentation for goods to be exported by container is a CONTAINER WAYBILL. This is not a document of title, but can be used to transfer the goods from one method of transport to another, e.g truck to ship, and ship to train. However, container shipments can also be covered by a multimodal bill of lading. Goods covered by these documents are collected at inland

clearance depots (lc Ds) and then sent on to their final destination.

A bill of lading can be used as it is in ordinary shipments, with the usual conditions applying, e.g. for a clean shipped bill, naming the port of acceptance (where the goods have been loaded) and port of delivery (where the goods will be unloaded), the shipping company only accepts responsibility for the goods while on board ship. But if a combined transport bill is used, the place of acceptance and place of delivery maybe covered, which means the shipping company accepts door-to- door responsibility.

NON-NEGOTIABLE WAYBILLS are also used,

but unless instructed, banks will not accept them as evidence of shipment, and they are not documents of title which can be transferred. Although waybills do not have clauses relating to responsibility printed on the back of them, as bills of lading do, container companies will accept the usual liabilities as applying to a waybill.

Fog icanp©Eihm pods

A freight account is needed if the sea-freight is to be paid in the UK, and this is accompanied by an arrival notification form, which advises the importers that their goods are due. On claiming the goods, the customer has to show a customs dearance form, which allows the goods to be taxed, copies of the certificate of origin, and if necessary, a COMMERCIAL INVOICE, an import licence, and a health certificate for food or animal imports. The bill of lading or waybill also has to be produced to prove ownership of the goods, or if lost, a letter of indemnity. Customs issue an o UT OF CHARGE NOTE once the goods have been cleared by them.

This procedure is used for all forms of importation, not only those in which containers are used. The amount of documentation required is one of the reasons why clearing agents are employed by either exporters, to get their goods accepted quickly in a foreign country, or importers, to clear their goods in their own country.

ppingshi andationportTrans

11

Transportation and shipping

Enquiry t© a contakm company

Universal Steel fax International Containers about a consignment of steel that they want shipped to Hamburg.

Telephone +44 (0)114760271

Fax +44 (0)114 610318

t.pike@unisteel.co.uk

www.unisteel.com

Furnace House . Granville Road . Sheffield 52 2iti. Universal Steel plc

We are a large steel company and wish to export a consignment of steel tubing, approximate weight 16 tons, and lengths varying from 2 to 6 metres.

The consignment is destined for DOrtner Industries, Hamburg. Could you pick it up at our works in Sheffield and deliver it to Hamburg by the end of April?

If you can handle this consignment by the date given, please let us have details of your sailings and freight charges. We can promise you regular shipments if you quote a competitive rate.

Thowas Piked

Thomas Pike

Export Department

Chairman H. Eltham

Directors D.E.R. Machin, O.M. Crewit

Reg No. 621797o

VAT No.31428716