Update An Index

Create And Modify A Table Of Contents

We are going to create, modify, and add Paragraph Styles. We will create a Table of Contents and add hyperlinks.

Results Of This Tutorial

The results of following this tutorial may be represented by clicking Create_and_Modify_A_Table_of_Contents_Results.  It may be helpful to keep that page available as this lesson is being done.

Why There Are Columns And Words In Bold

To make the tutorial easier to read and to use the same tutorial for both advanced and beginner students, the content in parenthesis ( ) provides extra help for first-time users and shows them what happens on their screen when they perform the actions. Bold is used so that certain words stand out; for example, words to be clicked or to be typed are in bold. To understand the lesson, advanced students may prefer to skim the content and perform the actions specified in bold.

Basic Information

OpenOffice comes with Paragraph Styles named “Heading 1”, Heading 2”, Heading 3“, etc. These numbered “Heading” Paragraph Styles are used to create a Table Of Contents.

Apply The Paragraph Style: Heading 1 For "My Classes"

1. Click File > New > Text Document. (The   document appears.)

2. Type the words, My Classes.

3. Click Format > Styles and Formatting. (The “Styles and Formatting” window appears.) Click on the Paragraph Styles,   icon. (Place your cursor on each icon, the small pictures, to find 'Paragraph Styles'.)

4. In the Paragraph Styles window, double-click Heading 1. (A heading or sub-title above a paragraph is considered part of a paragraph. Double-clicking "Heading 1" activates the “ Paragraph Style: Heading 1” which is displayed in the “Apply Styles” dialog box ,   , on the Formatting Toolbar (the third line from the top of the screen. The words “My Classes” become bigger and bold. The Paragraph Style “Heading 1” automatically applies the font type Arial, font size 16, and Bold. These settings can also be seen on the Formatting Toolbar.)

Modify The Paragraph Style: Heading 1

The settings of a Paragraph Style can be changed at any time.

1. In the Paragraph Styles window, right-click on Heading 1, (Right-click means to use the right side mouse button, not the usual left side button. You will see the small menu  .)

2. Click the Modify button, (The “Paragraph Style: Heading 1” window appears.)

3. Click the Font tab. If it is not already selected/highlighted, click Arial (Font) > Bold (Typeface) > 16 pt. (Size). (The “Size” may be specified in percent or in points. To change from percent to points, delete the number in the upper “Size” box and type a number followed by the letters, pt., such as 25pt. To change from points to percent, delete the “Size” number and type a number followed by the percent symbol such as 25%. These settings can also be seen on the "Formatting Toolbar" which is the third line from the top of the screen.)

4. Click the Alignment tab. In the Options section, select (click on) the word Center. (A dot appears before the word “Center” indicating that “Center” has been selected.) ClickOK. (The words, “My Classes”, move to the center of the line, appear in bold, and are 16 pt.)

Add Paragraphs After "My Classes"

5. Press the Enter key. The Paragraph Style: Text body is activated. (The words “Text body” appear in the “Apply Styles” dialog box. The cursor moves down two lines. The “Text body” font type is Arial, the font size is 12 and Bold is not in use.)

6. Type the words, I go to many classes.

7. Press Enter. (The cursor moves down two lines. When the "Enter" key is pressed in the text body Style, a new paragraph is started.)

8. Type the words, These are my classes.

Modify And Apply the Paragraph Style: Heading 2 For "English"

1. Press Enter.

2. Type the word, English.

3. In the Paragraph Styles window, right-click on Heading 2, (You will see the small menu  .)

4. Click the Modify button, (The “Paragraph Style: Heading 2” window appears.)

5. Click the Font tab. If it is not already selected/highlighted, click Arial ("ont) > Bold (Typeface) > 14 pt. (Size). (The “Size” may be specified in percent or in points. To change from percent to points, delete the number in the upper “Size” box and type a number followed by the letters, pt., such as 25pt. To change from points to percent, delete the “Size” number and type a number followed by the percent symbol such as 25%.)

6. Click the Alignment tab. In the Options section, click on the word, Left. (A dot appears before the word, “Left”, indicating that “Left” has been selected.) Click OK.

7. Click the Indent & Spacing tab. In the Indent section, in the “Before text” dialog box, type .50. ( (To change the numbers in the dialog box, click repeatedly on the   until ".50” appears in the “Left” dialog or you can highlight the numbers and type ".50" or press Delete enough times to delete the number and type the number. When the “Paragraph Style : Heading 2” is activated, the words will be indented of an inch.)

8. Double-click Heading 2. (This activates the “Paragraph Style: Heading 2”. “Heading 2” appears in the “Apply Styles” dialog box.)

Modify And Apply the Paragraph Style: Heading 3 For "Verbs"

1. Press Enter.

2. Type the word, Verbs.

3. In the Paragraph Styles window, right-click on Heading 3, (You will see the small menu  .)

4. Click the Modify button, (The “Paragraph Style: Heading 3” window appears.)

5. Click the Indent & Spacing tab. In the Indent section, in the Before text dialog box, type 1.0. (To change the numbers in the dialog box, click repeatedly on the   until 1.0” appears in the “Left” dialog or you can highlight the numbers and type 1.0" or press Delete enough times to delete the number and type the number. When the “Paragraph Style: Heading 3” is activated, the words will be indented an inch.)

6. Click the Alignment tab, if it is not already selected, click Left. Click the Font tab. If it is not already selected/highlighted, click Arial (Font) > Bold ( Typeface) > 14 pt. (Size)> OK. (The “Size” may be specified in percent or in points. To change from percent to points, delete the number in the upper “Size” box and type a number followed by the letters, pt., such as 25pt. To change from points to percent, delete the “Size” number and type a number followed by the percent symbol such as 25%.)

7. Double-click Heading 3. (The word “Verbs” moves to the right. The line is indented 1 inch.)

Add Paragraphs After "Verbs"

8. Press the Enter key. (The cursor moves down two lines. The Paragraph Style: Text body is in effect.)

9. Type the words, Some verbs are active then Press Enter. (The cursor moves down two lines.)

10. Type the words, Some verbs are not active.

Apply The Paragraph Style: Heading 3 For "Nouns"

1. Press the Enter key then type the word, Nouns.

2. Double-click Heading 3. (The word “Nouns” is indented and is in bold.)

Add Two Paragraphs After "Nouns"

3. Press Enter then type the words, A person is a noun.

4. Press Enter then type the words, A place is a noun.

Apply The Paragraph Style: Heading 3 For "Paragraphs"

1. Press the Enter key then type the word, Paragraphs.

2. Double-click Heading 3. (The word, “Paragraphs”, is indented and is in bold.)

Add Paragraphs After the Paragraph Style: Heading 3, "Paragraphs"

3. Press Enter.

4. Type the words, This is a paragraph, then press Enter.

5. Type the words, This is also a paragraph.

Add More Paragraphs After The Paragraph Style: Heading 3, "Paragraphs"

6. Press Enter then type the words, This is a first paragraph.

7. Press Enter then type the words, This is the second paragraph.

Apply The Paragraph Style: Heading 2 For "Math"

1. Press Enter then type the word, Math.

2. Double-click Heading 2. (The word, "Math", is indented and is in bold.)

Add One Paragraph After the Paragraph Style: Heading 2, "Math"

3. Press the Enter key.

4. Type the words, Math has many parts.

Apply The Paragraph Style: Heading 3 For "Addition"

1. Press Enter then type the word, Addition.

2. Double-click Heading 3. ("Addition" is indented and is in bold.)

Add A Paragraph After "Addition"

3. Press the Enter key.

4. Type the words, One plus one equals two.

Apply The Paragraph Style: Heading 3 For "Subtraction"

1. Press Enter then type the word, Subtraction.

2. Double-click Heading 3.

Add A Paragraph After The Paragraph Style: Heading 2, "Subtraction"

3. Press the Enter key.

4. Type the words, Four minus two equals two.

Create A Table Of Contents

A Table of Contents is done after you complete your document. The headings and sub-headings in your document become the entries in the Table of Contents.

1. Click after the last word in the title of the document, just after the words, My Classes. (The flashing cursor appears after the letter “s”.)

2. Click Insert > Indexes & Tables > Indexes & Tables. (The “Insert Index/Table” window appears.)

3. Select the Index/Table tab, if it is not already selected. In the Type dialog box , select Table Of Contents, if it is not already selected. Uncheck Protected against manual changes. Click OK. (The "Table of Contents" appears under the title of your document.)

Modify And Apply The Paragraph Style: Contents Heading

4. Click Index Styles in the dialog box at the bottom of the Paragraph Styles window. Scroll down to Contents Heading. (If the "Styles and Formatting" window is closed, click "Format > Styles and Formatting". To scroll down, put the pointer of the mouse on the   and keep clicking on the   until the words, “Contents Heading”, appear at the top of the list.)

5. In the Paragraph Styles window, right-click on Contents Heading, (You will see the small menu  .)

6. Click the Modify button, (The “Paragraph Style: Contents Heading” window appears.)

7. Click the Alignment tab. (The “Alignment” window appears.) In the “Options” section, click on the word, Center. (A dot appears before the word, “Center” indicating that “Center” has been selected.) Click the “Font” tab (The “Font” window appears.) and then click “Arial”, “Bold” and 14pt. > OK. (The “Size” may be specified in percent or in points. To change from percent to points, delete the number in the upper “Size” box and type a number followed by the letters, pt., such as 25pt. To change from points to percent, delete the “Size” number and type a number followed by the percent symbol such as 25%.)

8. Double-click Contents Heading. (This activates the “ Paragraph Style: Contents Heading”. “Contents Heading” appears in the “Apply Styles” dialog box. The words, “Table Of Contents”, move to the center of the line.)

9. Close the Styles and Formatting window. (Click on the X in the box in the upper right corner of the window.)

Add More Entries Into The "Table Of Contents"

Any part of the document may be added to the "Table Of Contents".

1. Highlight (select) the words, second paragraph. (Put the cursor just before the letter “s” then press and hold down the Shift key then press the right-facing arrow key until both words are selected [have a black background].)

2. Click Insert > Indexes and Tables > Entry. (The “Insert Index Entry” window appears. In the “Entry” box are the words “second paragraph”.)

3. In the “Index” box, select Table of Contents, if it is not already there,

4. In the “Level” box select 4.

5. Click the Insert button.

6. Drag the “Insert Index Entry” window out of the way. (Put the cursor anywhere on the top blue line of the window. Press and hold down the left button of the mouse then move the mouse in the same direction as the window is to be moved. Release the mouse button when the window is in the desired location.)

7. Select the words, first paragraph” then click anywhere in the Entry box. (The words “first paragraph” appear in the “Entry” box.)

8. In the “Level” box, select 4.

9. Click Insert > Close.

Update The Table Of Contents

Any time a change is made that is included in the Table Of Contents, the Table Of Contents must be updated. Update the Table Of Contents as follows:

1. Right-click anywhere within the Table Of Contents. (A menu appears.)

2. Click Update Index/table. (The words “second paragraph” and “first paragraph” appear in the Table Of Contents.)

Change An Entry Already In The Table Of Contents

Change a Heading

2. Make the changes in the heading.

3. Right-click anywhere within the Table Of Contents. Click Update index/table. (The entry in the "Table of Contents" changes.)

Editing or Deleting Entries in The Table of Contents

Index entries are inserted as fields into your document. To view fields in your document, choose View and ensure that Field Shadings is selected.

1. Place your cursor immediately in front of the index entry in your document, second paragraph. (The "Edit Index Entry" window appears.)

2. Right-click on the entry. Choose Index Entry, in the Entry box, type third paragraph. ("second paragraph" is in the "Entry" box. "second paragraph" becomes "third paragraph" in the "Entry" box.) Click OK > Close. (The "Edit Index Entry" window closes.)

3. Right-click in the Table of Contents. Click Update Index/Table. (The entry is now "third paragraph" in the Table of Contents. To change "second paragraph" to third paragraph in your document, highlight "second paragraph" and type "third paragraph".)

4. Place the cursor immediately in front of the index entry in your document, third paragraph. Right-click. Click Index Entry. ("third paragraph" appears in the "Entry" box.)Click Delete.

5. The next Index Entry, "first paragraph" appears in the Entry box. Click Delete. (The "Edit Index Entry" window closes.)

6. Right-click in the Table of Contents. Click Update Index/Table. ("First paragraph and third paragraph" are no longer in the Table of Contents".)

Add Hyperlinks To The Table Of Contents

When a word(s) in the Table of Contents is clicked, the cursor will go to where that information is found. For example. “Add Hyperlinks to the Table of Contents” will be in the Table of Contents of this tutorial. When in the Table of Contents and the words “Add Hyperlinks to the Table of Contents” are clicked, the cursor will go to this section on this page.

If you have NOT inserted a Table of Contents

1. Click after the last word in the title of the document. (The Insert Index/Table window appears.) Select the Index/ Table tab, if it is not already selected. In the “Type” dialog box , select Table Of Contents, if it is not already selected. Uncheck Protected against manual changes. Click OK.

2. To make the hyperlinks, click the Entries tab of the window, click to the left of the F and click Hyperlink, and click after the F and click Hyperlink again. Click All. Click OK. (The "Table "of Contents appears. All the headings are in "blue and underlined" and are now "hyperlinks". When you click on them, you will be taken to that section.)

If you have already inserted the Table of Contents

1. Place the cursor anywhere in the Table of Contents and right-click. (A menu will appear,) Click Edit Index/table. (The Insert Index/Table window appears.)

2. To make the hyperlinks, click the Entries tab of the window, click to the left of the F and click Hyperlink, and click after the F and click Hyperlink again. Click All. Click OK.

3. After doing Step 2 , you will need to right-click in the Table of Contents and click Update Index/Table. Be careful not to click any of the hyperlinked text in the Table of Contents. Clicking on a blank space between the text and the page numbers is usually best. (The "Table "of Contents appears. All the headings are in "blue and underlined" and are now "hyperlinks". When you click on them, you will be taken to that section.)

Additional Help

There is additional information on the Table of Contents within OpenOffice in the OpenOffice.org Help. To access that information, do the following:

1. On the Menu Bar, click Help. (A menu appears.)

2. Click Contents. (The "OpenOffice.org Help” window appears.)

3. In the dialog box towards the top of the screen, select Help about OpenOffice.org Writer, if it is not already selected.

4. Click on the Index tab.

5. In the box, under the words, “Search term”, type the word, creating. Click table of contents. Click on the Display button (There will be several items listing under "creating". The Display button is located at the bottom right hand corner. Information about a Table Of Contents appears on the right side of the screen.)

6. Close the OpenOffice.org Help window. (Click on the X in the upper right corner of the "Help" window.)

Save File For Future Use

1. Click File > Save As.

2. In “File name:” box, type TOC_Lesson_1 . (The name of the file will be “TOC_Lesson_1" . "TOC_Lesson_1.odt" appears at the top of the screen.)

3. Click File > Close. (The document is no longer on the screen.)

Tables

A well designed table can help readers understand what you are saying. You can use tables for text or numbers and/or you can put other objects such as pictures in cells.

Open A New Text Document

Click File > New > Text Document. (The   document appears.)

Create A Table

You can click "View > Toolbars > Table" to make the "Table Toolbar" visible. The "Table Toolbar" appears automatically when you create a table or select an existing Table.

1. Click Table > Insert > Table or click the Table   icon on the Table Toolbar to insert a table. (The “Insert Table” window appears.)

2. In the Name box, you will see Table1. (This means that this is the first table you inserted in this document. If you insert another table in this document, the name will be “Table2”.)

3. Under Size, Columns, click on the   to change the number to 5. Under Rows, click on the   to change the number to 5.

4. Under Options > Borders > OK. (A table appears that has 5 rows and 5 columns. There is a check mark by Borders by default. To have a table without the borders being seen or printed, remove the check mark by Borders. The "Table Toolbar" appears automatically if you have not already clicked "View > Toolbars > Table" to make the "Table Toolbar" visible.)

Use "AutoFormat" To Create A Table

You can use "AutoFormat" to make your table formats consistent.

1. Click Table > Insert or click the Table   icon on the Table Toolbar.

2. Click AutoFormat located at the bottom left corner of the Insert Table window or click the AutoFormat   icon on the Table Toolbar. (The “AutoFormat” window appears. On the left, you will see a list of formatted tables.)

3. Click Black 1

4. At the bottom right, click More. You can change Number, Borders, Fonts , Pattern, and Alignment. Click each of these to see the changes in the menu box.

5. Click OK. (The table appears in your document. If you cannot see the rows and columns, click "Table > Table Boundaries", a check mark will appear before "Table Boundaries". If you were to print the table now, there would be no lines/borders around the cells. "Table Boundaries" can be shown or hidden around table cells. The boundaries are only visible on screen and are not printed.)

6. In the Black row, type Measurements. (“Measurements” appears as white text on the black background.)

7. In the first row in the left column, type 1 cup

8. In the second row in the left column, type 4 cups.

9. In the first row in the right column, type 8 fluid ounces.

10. In the second row in the right column, type 32 fluid ounces.

Use AutoText To Store A Table

You can store formatted text, text with graphics, tables, and fields as "AutoText". You may create the “AutoText” in a new text document by clicking "New > Text Document" or you can create it in the same document where you want to use the table more than once. Note: If your table is at the beginning of the page, you will not see a paragraph mark above the table. Click in the table to add a space above the table so that the paragraph mark will be visible above the table. Click in the space after the table so the paragraph mark will be visible.

Create The AutoText

1. Using the table below, press CTRL- F10 or click the Nonprinting Characters   icon to make the paragraph marks visible.

2. Place the cursor to the left of the paragraph mark that is just above the table.

3. Drag down so the entire line just below the table is selected.

4. Click Edit > AutoText or press CTRL-F3 to bring up the AutoText menu. (In the menu box, there is a list of "AutoText".)

5. Click My AutoText, if it is not already selected. In the Name dialog box, type My Lessons as the name for the table.

6. After you type My Lessons, the suggestion for the shortcut is ML or ml. (You may use the suggested shortcut or type a shortcut of your choice.)

7. Click AutoText > New. Check Show preview.. (This makes the table an “AutoText”. You only have to do this once. You can now use the shortcut to use this table in any document.) Click Close.

8. Click File > New > Text Document. (The   document appears.)

9. Click where you want the table to be inserted. Click Edit > Autotext or CTRL F3 (The "Autotext" window appears.), choose the My Lessons AutoText, click Insert. (The table will appear in your document.)

10. Or to quickly insert AutoText, type the shortcut for the AutoText in your document where you want the AutoText and then press F3. (Type the shortcut, ML or ml, on your document and press F3. The table will appear in your document.)

Insert Row(s)

1. To add additional rows, click after the last word in the last column on the right. Press the tab key. (A row appears after the last row.)

2. To add rows between rows, click in the row in the Table where you wish to add a row before or after.

3. Click Table > Insert > Rows or click the Insert Rows   icon on the Table Toolbar to insert one row at a time.

4. Under Insert, Amount, click on the   and select the number, 4, for the number of rows. Under Position, click Before. (“After” is the default selection. 4 new rows are added in the Table.)

Insert Column(s)

1. Click in the second column, click Table > Insert > Columns or you can click the Insert Column   icon on the Table Toolbar to insert one column at a time.

2. Under Insert, Amount, click on the   and click 1.

3. Select the position of column(s) Before > OK. (“After” is the default selection. A column appears between the original first and second columns.)

Delete Rows Or Columns

1. Click in one of the empty rows you just added. Click Table > Delete, > Rows or click the Delete Row   icon on the Table Toolbar. (The row is deleted.)

2. Click in the empty column you just added. Click Table > Delete > Columns or click the Delete Column   icon on the Table Toolbar. (The middle column is deleted.)

Merge Cells

1. Click outside the margin to the left of the one of the rows that you just added or click the Select Row   icon on the Table Toolbar. (The pointer becomes a small arrow  when it is outside the Table margin. You will see "Select table row". The row is highlighted.)

2. Click Table > Merge Cells or click the Merge Cells   icon on the Table Toolbar. (The table row is one long row with just one cell (column).

Split Cells

1. Click in the left cell (column) of one of the rows you added. Click Table > Split Cells or click the Split Cells   icon on the Table Toolbar. (The "Split Cells" window appears.)

2. Under Split cell into, click on the   to change the number to 3.

3. Under Direction, click Horizontally > Into equal proportions. (The cell is divided into 3 equal sections.)

4. Click in the right cell. Click Table > Split Cells. Under Split cell into, click on the   to change the number to 3.

5. Under Direction, click Vertically . (The cell is divided into 3 parts.)

Resize/Move The Table

By default, tables are the full width of the page. Tables can be resized by dragging the borders of columns and rows or the border of the Table to change the width. You use the same method to change the height of the columns and the table. This method can be frustrating. There is another way.

1. Click Table > Table Properties... or click the Properties   icon on the Table Toolbar.

2. Click the Tables tab. (The “Table Format” window appears.)

3. Under Properties, Width, click Relative.

4. Click the   to change the number to 50%.

5. Under Alignment, click Center > OK. (The Table is smaller and centered. You can also move the Table to the left or to the right.)

Merge Tables

Combine two consecutive tables into a single table. The tables must be directly next to each other and not separated by an empty paragraph. If you choose this command when the cursor is in the middle of three consecutive tables, you are prompted to select the table that you want to merge with.

1. Type the shortcut, ml. Press F3. (A new table appears.)

2. Type the shortcut ML. Press F3. (A second table appears below the first table.)

3. Delete the spaces between the two Tables. Click Table > Merge Table. (The two Tables become one Table.)

Split Table

Split Table gives you choices of split table with heading or without heading.

Click anywhere in the table. Click Table > Split Table > Copy heading. (The Table splits into two tables. Both tables have the table heading. )

Convert Text To Table and Table to Text

Writer makes it easy for you to convert from a table to text or text to a table.

1. Type In most cases your eyeglasses will be adjusted by the optical store where you had your prescription filled. (Start a new Paragraph here) When a local optical professional is adjusting your eyeglasses for you, it is called a “fitting”.

2. Highlight the text and click Table > Convert > Text to Table > Paragraph if it is not already selected. (The "Convert Text To Table" window appears. There is a dot in the circle before “Paragraph”.) Under Separate text at , you must select Tabs or Semicolon or Other to determine what will be used to divide the data into different cells. (A table appears with each paragraph in its own row.)

3. Click in the table. Click Table > Convert > Table to Text > Paragraph if it is not already selected. (The text appears as you typed it.)

4. Highlight the text below, click Table > Convert > Text to Table > Semicolons if it is not already selected. (You will get a table like the one in Step 5 .)

1 inch [in];;2.54 cm

1 foot [ft];12 in;0.3048 m

1 yard [yd];3 ft;0.9144 m

1 mile;1760 yd;1.6093 km

1 int nautical mile;2025.4 yd;1.853 km

1 int nautical mile;2025.4 yd;1.853 km

5. Using the table below, click in the table. Click Table > Convert > Table to Text > Semicolons if it is not already selected. (You will get the text in Step 4 .)

Delete A Table

1. Click in the table you want to delete.

2. Click Table > Delete > Table.;The table is deleted.

3. To undo Delete Table, click on the Undo  , icon on the Standard Toolbar.

Bibliographies

Open Office Writer contains a built-in database that can keep track of bibliography entries. Thus, you can enter a reference source's data once, then refer to it in future documents.

Adding a bibliographic entry

Use Tools > Bibliography Database to bring up the database window. You should see something like the following picture:

Click on the yellow star in the column buttons within the red ellipse (you may have to scroll to see the yellow star). This adds a new entry to the database. Type in the relevant fields for the reference in the boxes below the table. Choose a meaningful short name, as you'll use it to identify and enter bibliographic references in later documents.

Add other entries as appropriate. For the above book, I entered the short name, author, title, publisher, year, and ISBN. When you're finished, you can close the window.

Inserting a bibliographic reference

To insert a bibliographic reference in your document at the cursor, use Insert > Indexes and Tables > Bibliography Entry... .

You'll see a window like the following:

In the selection box, select the short name of the reference you want to make an entry for, then click on Insert. You'll see the short name in your document in square brackets, such as [ABOK1944].

Constructing a bibliography

Choose Insert > Indexes and Tables > Indexes and Tables... . You'll see the following dialog:

In the Type selection box, select Bibliography:

If you leave the "Protected against manual changes" box checked, you won't be able to edit the entries in the resulting bibliography, nor will you be able to update the bibliography if you've added more bibliography entries to the document. If you press the OK key now, here's an example of what you'll get (there's one entry, since I referenced one bibliographic entry in this document):

This will be inserted as a table. The default presentation of the entries will probably not be to your liking. Use the Entries tab in the above dialog to change how the entry is displayed. Right click anywhere in the bibliography table and select Edit Index/Table, then click on the Entries tab. You'll see:

To the right of Structure, you'll see three buttons labelled Au (for author), Ti (for title), and Ye (for year). These are the fields that are displayed in the bibliography. The white spaces between the entries are blank, indicating that there will be no characters separating the fields. Let's change our bibliography format to the following:

1. The first field should be the short name in square brackets.

2. A tab character should be next.

3. The author's name is next, followed by a comma.

4. The book's title will be enclosed in double quotes and followed by a comma.

5. The publisher will be next, followed by a comma.

6. The date comes next.

7. There will be two spaces, then the ISBN number if it is present.

This dialog is complicated and confusing, so you may have to open it a number of times, make a change, then see if you're getting what you want. I'll go through the steps for changing the ABOK1944 entry (the only one in the above table) to the presentation format we want.

1. Right click anywhere in the bibliography table and select Edit Index/Table, then click on the Entries tab.

2. For Type, select Book.

3. In the selection box under the word Structure, select Short name. Click in the white space next to the left arrow and click the Insert button. This will result in the following (I've unchecked the Preview checkbox to make the picture less cluttered):

You can see the Sh button has been added, which indicates the Short name field.

4. Click in the white space between the Sh and Au button, then click on the Tab stop button. This will result in a button named T (indicating a tab) between the two fields.

5. Click in the white space to the left of Sh, then type the [ character (left square bracket). Click in the white space to the right of Sh, then type the ] character (right square bracket). You should now see

4. Click in the white space after Au and type in the characters , " (comma, space, and double quote).

5. Click in the white space after Ti, select the field Publisher in the selection box below the word "Structure", then click on the Insert button. You'll see a Pu button appear.

6. Click in the white space after Ti and type in the characters ", (double quote, comma, and space).

7. Click in the white space after Pu and type in the characters , (comma and space).

8. Click in the white space after Pu and type in the character , (comma and space).

9. Click in the white space after Ye, select the field ISBN in the selection box below the word "Structure", then click on the Insert button. You'll see an IS button appear.

10. Click on OK and you should see a bibliography entry formatted as the following:

You may want to modify the Bibliography Heading and Bibliography 1 styles to customize the appearance of your bibliography (I did so here to get the indentation I wanted).

You'll also want to investigate the Entries tab some more. For the book bibliography entry, see if you can figure out how to make the book title be shown in the Emphasis style.

As you edit your document and add more bibliographic entries, you'll want to right click on the Bibliography and click on Update Index/Table. If you do, be aware that any manual changes you've made to the table's contents will be lost.