• Name of country

In European countries, the number of the building may be placed after the name of the street. It is also common to substitute the name of the country before the district code number.

Facolta di Medicina Lehrschule Bodenkunde

Via Gentila 154 Amalienstrasse 54

I—703645 Bari D—806435 Munchen

(Italy) (Germany/Deutschland)

4. Attention line

An alternative to including the recipient’s name, job tittle in the address is to use an attention line.

5. Salutation

Dear Sir opens a letter written to a man whose name is unknown.

Dear Sirs is used to address a company.(In American E.—Dear Gentlemen)

Dear Madam is used to address a woman, whether single or married, whose name is unknown.

Dear Sir or Madam (Dear Sir/Madam) is used to address a person when you do not know the name or sex.

Initials or first names are not used with courtesy tittles,

e.g. Dear Mr Lane, not Dear Mr E.Lane or Dear Mr Eric Lane.

A comma after the salutation is optional. In American English a colon : is usually used after the salutation.

6. Body of the letter

The blocked style is the one most often used for the body of the letter. It is usual to leave a line space between paragraphs.

7. Complimentary close

TITLE	STATUS	COMLIMENTORY CLOSE
Mr	Married or unmarried male	Yours sincerely
Mrs	Married female	Yours sincerely
Miss	Unmarried female	Yours sincerely
Ms	Married or unmarried female	Yours sincerely
Sir	Male—name not known	Yours faithfully
Madam	Female—name not known	Yours faithfully
Sir/Madam	When unsure whether you are addressing male or female	Yours faithfully
Medical/academic/military e.g. Dr/Professor	These titles do not change whether addressing a male or female	Yours sincerely

8. Signature Always type your name and, if relevant, your job title, below your handwritten signature. Layout 2

Compuvision Ltd 1. Letterhead

Warwick House-Warwick Street

Forest Hill-London SE23 1JF

Telephone +44 20 85661861

Fascimile +44 20 85661863

www.comvis.co.uk

2.References Your ref. 6 May 2006

Our ref. DS

11 May 2006

Ms B. Kaasen

Bredgade 51

DK1265

Copenhagen

DENMARK

Pivate and confidential

Dear Ms Kaasen

Non-payment of invoice 332/65 3.Subject title

It appears from our records that, despite several reminders, the above invoice remains unpaid. Unless the account is cleared within 14 days from the date of this letter, we shall take legal action.

Yours sincerely

Donald Sampson

Donald Sampson

Sales Manager 4. Job title

c.c. Messers Poole & Jackson Ltd, Solicitors 5. Copies

1. Letterhead

The printed letterhead of a company gives a great deal of information about it.

2. References