- •Министерство образования Российской Федерации
- •Методические указания к практическим занятиям по деловой корреспонденции Часть 1
- •Entry Test. Letters
- •Personnel appointments
- •1.1 Applying for a position
- •1.1.1 Opening
- •1.1.2 Application form requests
- •1.1.3 Curriculum vitae
- •1.1.4 Opening
- •1.1.5 Summary of details
- •1.1.6 Explanation of previous experience
- •1.1.7 Reasons you are applying
- •1.1.8 Close
- •1.2 Specimen letters
- •1.2.1 Unsolicited letter
- •1.2.2 Reply to unsolicited letter Mitchell Hill Plc Merchant Bank
- •11-15 Montague Street London Eel 5dn
- •1.2.3 Application form
- •1.2.4 Covering letter for c.V.
- •1.2.5 Curriculum vitae
- •Curriculum vitae
- •1.2.6 Invitation for an interview
- •International Computing Services plc
- •1.3 Making a decision
- •1.3.1 Turning down an applicant
- •1.3.2 Offering a position
- •1.3.3 Openings
- •1.3.4 Details
- •1.3.5 Close
- •1.4 Specimen letters
- •1.4.1 Letter offering position
- •International Computing Services plc
- •1.4.2 Letters confirming acceptance
- •1.5 Points to remember
- •Writing Curriculum Vitae (Resume). Covering letter
- •1.2 In the box are headings from a typical cv. Look at the extracts from the cv of Tomoko Horiguchi, a Japanese woman working in England. Under which of the cv headings should each extract be placed?
- •1.3 When you apply for a job you usually send a cv and covering letter. Which of the following do you usually do in a covering letter?
- •Letter of application
- •1.4 A letter of application.Put the paragraphs in the correct order:
- •1.5 Complete Fiona Scott's letter of application using the following verbs:
- •1.6 Giving news to job applicants.Read this letter making an offer of employment. Then decide whether the statements below are true or false:
- •1.7 The draft letter below is addressed to an unsuccessful candidate for the vacancy at Slim Gyms. Put a circle around any language that you think is too informal for the situation:
- •1.8 Complete this corrected version of the draft letter using items from below:
- •1.9 Study the Useful languagebox below. Use a dictionary to check the meaning of any words or phrases which are unfamiliar. Add three words or phrases to each column. Useful language
- •1.10 Complete the letter using suitable words and phrases from the Useful languagebox. The letter in brackets indicates which column you should check to find the correct word or phrase.
- •1.11 Responding to job applications. Read the letter and fill in each blank with an appropriate passive form of the verbs below.
- •1.12 Write Andrew's reply to Karen Poulson.
- •2.2 Writing general complaints
- •2.2.1 Opening
- •2.2.2 The language of complaints
- •2.2.3 Explaining the problem
- •2.2.4 Suggesting a solution
- •2.3 Replying to letters of complaint
- •2.3.1 Opening
- •2.3.2 Getting time to investigate the complaint
- •2.3.3 Explaining the mistake
- •2.3.4 Solving the problem
- •2.3.5 Rejecting a complaint
- •2.3.6 Closing
- •2.4 Specimen letters
- •2.4.1 Complaint of damage f. Lynch & Co. Ltd.
- •2.4.2 Reply to complaint of damage
- •Satex s.P.A.
- •Via di Pietra Papa, 00146 Roma
- •2.4.3 Complaint of non-delivery
- •2.4.3 Reply to complaint of non-delivery
- •2.5 Points to remember
- •Making complaints
- •2.1 Jonathan Webb, Marketing Director of Executive Golfing Ltd, placed an order for an advertisement with an agency. On 15 May he stated the following requirements to Rachel Levy at rl Media:
- •2.2 Reorder the following, so that they show the usual structure of a letter of complaint:
- •2.3 Study the expressions in the Useful language box, then choose one of the situations below and write a letter of complaint: Useful language
- •2.4 Letters of complaint. Unscramble the sentences and re-order them to make two different letters of complaint. Write the sentence numbers in the table.
- •2.5 Complaints and suggestions. Complete this business e-mail with an appropriate form of the verbs below:
- •Replying to Letters of Complaint
- •2.6 Reply to the e-mail above (ex. 2.5). Useful language
- •Indicating action
- •2.7 The text of a letter replying to a complaint is given. Complete it, choosing from the alternatives given to fill in the gaps.
- •2.8 Silvina Pietragalli recently flew home to Argentina. She had a very unpleasant flight and she wrote to Alpha Airlines to complain about it.
- •Put the following points in order to show how Lisa Kaplan's letter is organized:
- •2.9 Write a suitable letter to deal with one of these situations. Invent an address for the people and companies concerned. Use some of the expressions from the Useful languagebox.
- •2.10 Complete this reply to the complaint about delivery in the exercise above.
- •Enquiries
- •3.1 Methods of enquiry
- •3.2 Writing letters of enquiry
- •3.2.1 Opening
- •3.2.2 Asking for catalogues, price-lists, prospectuses
- •3.2.3 Asking for details
- •3.2.4 Asking for samples, patterns, demonstrations
- •3.2.5 Suggesting terms, methods of payment, discounts
- •3.2.6 Closing
- •3.3. Specimen letters
- •3.3.1 Reply to an advertisement
- •3.3.2 Enquiry from a retailer to a foreign manufacturer
- •F. Lynch & Co. Ltd.
- •3.3.3 Request for an estimate
- •3.4 Points to remember
- •Writing letters of enquiry
- •3.1 Complete the letter with the following phrases:
- •3.2 Below you will see parts of three letters of enquiry. Put the correct word or phrase in each blank. Choose from the following list. Use each item once only.
- •Replying to letters of enquiry
- •3.5 Below you will see parts of three letters answering an enquiry. Put the correct word or phrase in each blank. Choose from the following list. Use each item once only.
- •3.6 Read the letter of enquiry below, and cross out the one sentence which does not fit in.
- •3.7 Write a suitable reply to the letter in ex. 3.6, following the guidelines below.
- •List of References
- •Методические указания к практическим занятиям по деловой корреспонденции Часть 1
Министерство образования Российской Федерации
Российская экономическая академия имени Г.В. Плеханова
Центр языковой подготовки Отделение иностранных языков
Методические указания к практическим занятиям по деловой корреспонденции Часть 1
Для самостоятельной работы студентов
Москва 2002
Составители: О. А. Данько,
К. В. Тростина
Методические указания к практическим занятиям по деловой корреспонденции. Часть 1. Сост.: О. А. Данько, К. В. Тростина. – М. Изд-во Рос. экон. акад., 2002. 62 c.
Данное пособие представляет собой теоретический материал по разным видам деловой корреспонденции с практическими заданиями.
Предназначено для самостоятельной работы студентов III курса общеэкономического факультета и для студентов других факультетов, желающих овладеть навыками деловой корреспонденции.
Данное пособие предназначено для самостоятельной работы студентов III курса общеэкономического факультета и для студентов других факультетов, желающих овладеть навыками деловой корреспонденции, и представляет собой теоретический материал по разным видам деловой корреспонденции с практическими заданиями. Пособие также может быть рекомендовано для подготовки к письменной части (Writing) международных экзаменов по Business English, таких как BEC, BULATS и др.
Основная задача пособия – способствовать развитию навыков деловой корреспонденции и расширению словарного запаса студентов при интенсивной самостоятельной работе. Этой задаче подчинено распределение теоретического и практического материала, при этом теоретическая часть предлагает объемное чтение по теме, снабженное современными практическими примерами делового письма, а задания предполагают как отработку стилей деловой корреспонденции, так и приобретение лексических навыков для свободного владения темой.
Тематическая структура учебника “Keys to Management”(Units 9-14) определяет организацию материала данного пособия, в которое вошли следующие шесть тем модуля “Business Correspondence” программы 3-го курса: Personnel Appointments, Complaints and Adjustments, Enquiries (часть 1), Electronic Correspondence, Memorandums and Reports (часть 2). Нумерация тем в пособии совпадает с их последовательностью в учебнике.
Entry Test. Letters
Ex. 0.1 Check whether you can define the right type of business letters. Match each of the following extracts from business letters (1 - 11) with the type of letter (a - k) from which it is taken. Do the test again after you have studied this booklet and see your progress!
a) letter of invitation d) letter of rejection h) letter of complaint
b) response to an enquiry e) letter of apology i) letter of warning
c) letter requesting payment f) letter of enquiry j) order
g) letter of application k) reservation
1. Mr Kazoulis would like a double room with shower and full board from 12 to 14 September inclusive.
2. I am extremely sorry about the incident last week during the visit of your representative to our offices. Unfortunately...
3. This is not the first time that this has happened and I must inform you that if it happens again we shall be compelled to issue a formal reprimand.
4. I regret to inform you that your application for the post of Deputy Catering Manager has been unsuccessful. Thank you for...
5. Please find enclosed my CV and a recent photograph.
6. I should be grateful if you would send me more information about your LK range of products including details of prices and discounts.
7. Thank you for your letter of 9 June. Please find enclosed a price list and full details of...
8. Please would you send to the above address 37 units of product reference number 37/LK/45006 (brown) and dispatch the invoice to our West Central office in the usual way.
9. Kazoulis Communications would be pleased to welcome Udo Schmidt to the opening of its new…
10. With reference to outstanding invoice number 9602132/64, we should be grateful if you would settle...
11. I wish to draw your attention to the very poor treatment our representative received when she called on you last week.
Ex. 0.2 Business letters. Choosing from the words in the box, label the parts of the letter.
date main paragraph letterhead
references salutation introductory paragraph
concluding paragraph recipient's address (sender's) address
(typed) signature complimentary ending
enclosures (abbreviation) position/title signature
|
1. |
WIDGETRY LTD 6 Pine Estate, Westhomet, Bedfordshire, UB18 22BC. |
|
2. |
Telephone 9017 23456 Telex X238WID Fax 9017 67893 |
|
3. |
Michael Scott, Sales Manager, Smith and Brown plc, Napier House, North Molton Street, Oxbridge OB84 9TD. |
|
4. |
Your ref. MS/WID/15/88 Our ref. ST/MN/10/88 |
|
5. |
31 January 200— |
|
6. |
Dear Mr Scott, |
|
7. |
Thank you for your letter of 20 January, explaining that the super widgets, catalogue reference X-3908, are no longer available but that ST-1432, made to the same specifications but using a slightly different alloy, are now available instead. |
|
8. |
Before I place a firm order I should like to see samples of the new super widgets. If the replacement is as good as you say it is, I shall certainly wish to reinstate the original order, but placing an order for the new items. Apart from anything else, I should prefer to continue to deal with Smith and Brown, whose service has always been satisfactory in the past. But you will understand that I must safeguard Widgetry's interests and make sure that the quality is good. |
|
9. |
I would, therefore, be grateful if you could let me have a sample as soon as possible. |
|
10. |
Yours sincerely, |
|
11. |
Simon Thomas |
|
12. |
Simon Thomas |
|
13. |
Production Manager |
|
14. |
enc. |
Ex.0.3 Business letters 2. This second letter has been revised so many times by Mr Thomas that it has become all mixed up, and his word processor has failed to reorganise it. Arrange the letter so that everything is in the right place.
|
1. |
WIDGETRY LTD |
|
2. |
Simon Thomas |
|
3. |
6 Pine Estate, Westhornet, Bedfordshire, UB18 22BC Telephone 9017 23456 Telex X238WID Fax 9017 67893 |
|
4. |
I look forward to hearing from you. |
|
5. |
Your ref. MS/WD/22/88 Our ref.JB/MS/48/88 |
|
6. |
Yours sincerely, |
|
7. |
James Bowers, Sales Manager, Electroscan Ltd, Orchard Road Estate, Oxbridge UB8410SF. |
|
8. |
Production Manager |
|
9. |
Thank you for your letter. I am afraid that we have a problem with your order. |
|
10. |
6 June 200-- |
|
11. |
Unfortunately, the manufacturers of the part you wish to order have advised us that they cannot supply it until September. Would you prefer us to supply a substitute, or would you rather wait until the original parts are again available? |
|
12. |
Dear Mr Bowers |