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Файл:English Writing for Law Enforcement Cadets. Учебное пособие для СПО
.pdf
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Clarity. Clarity should be the officer`s primary goal when writing any police
document. Use simple, familiar words, so that the meanings are clear to the reader.
Facts must be clearly presented to the point in a logical order. All reports should be
written in chronological order. DO NOT use police jargon or slang terms. REMEMBER: the reader of your report may not be a native English speaker. Make it simple —
start with beginning and finish at the end. Use space in the report — make it easy to
find the facts, descriptions of suspects, vehicles.
Accuracy. Do not confuse fact with hearsay or opinions. Use words that have
clear, concise and precise meanings. Be sure the facts are clear to you, before you try
to describe them in your police report.
Fairness. The report should be a complete objective statement of fact. Report
all the facts, even those which affect the case negatively or if they are advantageous
to the defendant. It is essential for the officer to have all of the facts, if they help to
understand the strengths or weaknesses of the case. Officers should avoid expressing
biased and preconceived theories in the report. Keep the report objective and neutral.
Your own opinion is not a fact that should be in the report. But in some cases it could
be interesting for the investigator to get your impression and opinion, if you find it
important — you can make a phone call or note it down in an unofficial note — but
be aware that it accidentally could follow the case.
d) Elements of formal report include case identifying information, synopsis and
personal data.
CASE IDENTIFYING INFORMATION
Case Number
Time and Date of submission
Type of Crime
Location (grid reference)
Time and date of occurrence
Names of victims/suspects
SYNOPSIS
Reports over two pages long should include a one paragraph summary of events.
PERSONAL DATA
Last Name/Surname
Maiden Name
First Name/Christian Name
Residence/Address/Mailing Address
Telephone/Phone/Mobile phone
Occupation/Profession/Job/Rank /DOB
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Country/Nationality/Citizenship
Status: single — married — divorced — widowed — separated
B. Answer the questions.
1. Does report writing play an important part in professional communication?
2. What reports does a law enforcement officer usually write?
3. What 5W and H questions should a report contain?
4. How would you state the time and date in reports?
5. Is it important for a report to be brief, complete, clear, accurate and fair?
6. What is the best way to start a report?
7. What are the elements of a formal report?
5.2. INCIDENT REPORT
A. Read the text. Consult the English-Russian dictionary.
An incident report is usually written when an officer reports of any incident,
which may or may not involve a complainant. In UN Mission there are two types of
non-compliance situations, which must be reported through the chain of command.
The incidents will be reported at the lowest possible level for immediate action. They
are: 1. Non-Compliance toward Civpol officers. 2. Non-Compliance towards international police standards.
The purpose of the Performance and Non-Compliance Incident report is twofold. It will be used to discuss problems with the local police management, filing
written documentation to the appropriate authority, through the chain of command.
The form will also be used in documenting exceptional performance. There are some
sections of the incident report. Identification section: Identifies the reporting officer,
a suspect and any witnesses to the incident. This section also identifies any and all
relevant police report numbers. Summary of incident: Reporting officer’s narrative.
Local police action section: Detailed list of compliance/non-compliance categories.
B. Study the example of an Incident Report.
Exercise 43. Read the text below and write an Initial / Incident Report. You
may fill in the Initial / Incident Report form from the appendix.
Small Town Crime
Graham Harrison was an ambitious young policeman from the big city, so he
was disappointed with his first job on duty in a small town Farley; all he had to do
was patrol the older part of the town, instead of hunting for bank robbers, gangsters
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and terrorists. Sergeant Maidment, who had lived there all his life, advised him to
walk around quietly and be friendly. He explained that most of the inhabitants of
those streets were too old to commit any serious crimes, and warned him not to interfere unless it was really necessary.
As Graham turned into Harcourt Road, an old-fashioned street with a row of
terraced houses, he wondered if he would ever have the opportunity of distinguishing
himself in a small provincial town like Farley. But then he saw a crowd of people on
the pavement. Two middle-aged women were fighting. One of them was bleeding
from a bad cut on the forehead; she had her hands round her opponent's throat and
was trying to strangle her. The other woman was screaming. Some of the neighbors
were trying to separate them, but a small boy stood in the doorway of his house,
laughing and cheering.
Graham ordered the women to stop fighting. He took their names and addresses and asked the neighbors how the fight had started. It seemed that Sarah Hardcastle,
who lived at number 14, had accused Jean Morris, who lived at number 10, of knocking on her door several times while she was doing her ironing and then running indoors again. Jean denied it. On the contrary, she accused Sarah of knocking on her
door. Then Sarah had thrown the iron at Jean and hit her on the forehead. Sarah admitted that she had attacked Jean but she refused to apologize. Graham offered to
take Jean to hospital but she said she didn't need treatment. In the end, they agreed to
go indoors and one of the neighbors invited Graham to have a cup of tea. Once the
street was quiet again, he went to report to Sergeant Maidment.
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5.3. FLASH REPORT
A. Read the text and answer the questions below. Consult the English-Russian
dictionary.
Flash report is a brief summary of an incident for the supervisor and UNMIK
HQ. There are some requirements to writing it.
1. A Flash Report will be used to forward all information of serious incidents
and or events that happen in all regions including Border Police. They will not, under
any circumstances be forwarded to anyone outside of UNMIK, CIVPOL. All such
requests will be sent to the Assistant Director of Operations who will make the final
decision.
2. Flash Reports will be reported only upon the approved format immediately
after the incident. They are to be filed in a separate binder at Main Headquarters
(MHQ) Operation Center. Examples of serious incidents, but not limited to, that must
be reported as «Flash Reports» are as follows:
a. Incidents, which can attract public and or media attention. They are: mur-
ders, armed robberies, kidnappings, ethnically motivated crimes.
b. Incidents that could lead to a breakdown in overall security. Among them:
civil unrest (riot), civil disobedience, demonstrations, occupations of buildings,
strikes, hostage situations, internationally protected persons.
c. Incidents involving the staff members of UNMIK Police such as: Motor Vehicle Accidents (MVA) involving injury or death; reported threats; any member
placed under arrest for any crime; deployment of any special unit; discharge of firearms, including warning shots; UNMIK Police officer wounded or killed; UNMIK
Police Officer shooting a member of the public.
d. All serious incidents from the station level will immediately be reported on
a «Flash Report» to Regional HQ Operations.
There are also some operational tasks at a flash report writing. The text of the
Flash Report should include all available information and an immediate plan of action to deal with the incident. Any available means of communication is acceptable,
however the transmission of information via fax is preferred. One should report the
incident within the «Daily Situation Report» (DSR) from the station. Detailed reports
of the incident are to be forwarded to regional HQ immediately. The reports will be
updated every Twenty-Four (24) hours or when the situation changes. When Mission
HQ Operations receive a Flash Report that requires Follow-up Flash Reports, a memo
will be forwarded to the Regional Commander by fax.
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B. Answer the questions.
1. What is a «Flash Report»?
2. Are there any special requirements to a flash report writing?
3. What incidents should be reported as Flash Reports?
4. What are operational tasks of a flash report writing?
5. When do they usually write a Follow-up Flash Report?
C. Study the example of a Flash Report.
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Exercise 44. Read the notes from the local US press and write Flash Reports,
which may have been used as a source of the given articles. You may fill in the
Flash Report form from the appendix.
A. Man held after shooting.
A man from Lafayette is in custody after allegedly shooting his uncle on Saturday morning.
Troy Prejean, 36, Lafayette, was shot by his nephew, Kevin James Alexander,
18,107 Madeline St., when the two were playing with a firearm on Friday evening at
215 Sherwood St., according to police spokesmen.
The weapon apparently discharged accidentally, killing Prejean. Alexander has
been charged with negligent homicide in the incident, and was being held in the
Lafayette Parish Correctional Center on Saturday evening pending a bond hearing.
No other details were available on the incident.
B. Violence.
On Sept. 9, Lee Allen Darbonne from the village of Eunice broke into the
home of Janet Darbonne Francois, his ex-wife, with the intent to harm her despite
a restraining order, police said. Darbonne's stepdaughter, Monique Francois, took action to protect her mother by shooting and killing him, authorities later stated.
C. Man arrested in downtown of New Iberia for burglaries.
NEW IBERIA — A 29-year-old New Iberia man has been charged in connection with a series of vehicle burglaries in the downtown area of New Iberia.
Shawn Harding, of the 500 block of Walton, Street, was charged on Thursday
with the thefts, the New Iberia Police reported. He was already in custody at the New
Iberia Criminal Justice Facility, having been arrested on Tuesday on unrelated charges. Currency, stereos, compact disks and other personal items were taken during the
burglaries. The investigation continues, police said. (from «The Daily Advertiser»
October, 2000).
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6. LISTENING AND WRITING
Vocabulary notes
Asterisks — a star-shaped mark (*).
CIVPOL — civilian police.
Context — the words, phrases and sentences that surround a word or passage
and influence or make clear its meaning.
Cover letter — a letter accompanying c.v., which either explains points that
might not be clear, or gives further information.
Detention Center — a place where arrested persons are handled before the
trail.
Drafting — writing the first copy of a paper.
Emoticon — a typographical figure which allows you to convey your emo-
tional reaction to an electronic message.
Extortion — to obtain by violence, threats.
Flash Report — a brief summary of an incident for the supervisor and UN-
MIK HQ.
Follow-up Flash Report — a report, written to explain some details of a flash
report.
Forensic devices — equipment used by field-criminalists.
Format — the way a publication is formed.
Grid Reference — location.
HQ — Headquarters.
IP — interpreter.
LA — language assistant.
Lay-out — design.
Major (in education) — the main course of studies, specialization.
Memo (memorandum) — a way of a written internal communication which
advises or informs employees of policies and procedures that the agency has decided
to adopt.
Plain English — simple English.
Prudent — having or showing good judgment; wise.
Relevant — connected with the matter.
Response — something said in answer.
Resume — a one or two-page document that summarizes your skills, experi-
ences, and qualifications for a position in your field.
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Sophisticate — to make complicated.
Sophisticated — developed to a highly complex level.
SWAT — special division.
Target — an object that is aimed at shooting practice.
UNMIK — United Nations Mission in Kosovo.
Vague — not definitely or clearly expressed.
While practicing law enforcement, officers often have to write different reports after the incident or a crime from the witness’s words. This part contains tasks
for the texts you will listen to. First you are going to do several comprehension tasks
While — Listening and then do After Listening task which focuses on report writing
basing on the information you have heard.
TASKS FOR TEXT 1
WHILE LISTENING
1. Listen to the Text 1 and answer the questions in writing. There are two ver-
sions of the questions. Distribute the variants (versions) among students.
Version 1
Q1: What was the victim's relationship to the caller?
_______________________________________________________________
Q2: What was the date and time of the incident?
_______________________________________________________________
Q3: What were the injuries to the victim?
_______________________________________________________________
Q4: What were the address and grid reference of the witness residence?
_______________________________________________________________
Q5: What was the offender wearing?
_______________________________________________________________
Q6: What was the argument concerning?
_______________________________________________________________
Q7: What were the type, color and license number of the suspect's vehicle?
_______________________________________________________________
Q8: Who advised the nephew of the victim's condition at the hospital?
_______________________________________________________________
Q9: In which direction did the offender drive away?
_______________________________________________________________
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Q10: What was the telephone number of the hospital?
_______________________________________________________________
Version 2
Q1: What was the telephone number of the hospital?
_______________________________________________________________
Q2: In which direction did the offender drive away?
_______________________________________________________________
Q3: Who advised the nephew of the victim's condition at the hospital?
_______________________________________________________________
Q4: What were the injuries to the victim?
_______________________________________________________________
Q5: What was the argument concerning?
_______________________________________________________________
Q6: What was the offender wearing?
_______________________________________________________________
Q7: What were the type, color and license number of the suspect's vehicle?
_______________________________________________________________
Q8: What was the victim's relationship to the caller?
_______________________________________________________________
Q9: Who advised the nephew of the victim's condition at the hospital?
_______________________________________________________________
Q10: What was the date and time of the incident?
_______________________________________________________________
2. Listen to the Text 1 again and write down the answers to the following points.
LISTENING FOR SPECIFIC INFORMATION
1. When did the police receive information? ____________________________
2. Time and type of incident. ________________________________________
3. Location. _____________________________________________________
4. Grid reference. _________________________________________________
5. Victim. _______________________________________________________
6. Injuries. ______________________________________________________
7. Victim's occupation. ____________________________________________
8. Weapon used. _________________________________________________
9. Offender's vehicle. ______________________________________________
10. Offender's description.__________________________________________
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