Last actions for Project Manager in Closing a Project
The Project Manager may first close the three register files and the daily log.
The Project Manager also creates a draft Project Closure Notification for the Project Board. This will be the notification document that will be sent out later to stakeholders by the Project Board once they have decided to close the project.
The last thing the Project Manager does is to Recommend Project Closure to the Project Board.
This can only be done once all other activities in Closing a Project have been done.
Dp: Authorize project closure
Project Board activities in “Authorize project closure”
Closing
a Project
correctly
is the
responsibility
of the Project
Board,
while
the
Project
Manager
will
prepare
and provide
the
Project
Board
with
the
majority
of the information
required.
Corp..
Corporate or Programme Managementwww.Mgm tPlaza.com
Direction
Project Board
Directing a Project (DP)
Authorize a Stage or Exception Plan
Management
Project Manager
Exception Report
(Issue / Change & Risk)
End Stage Report Next Stage Plan or Exception Plan
(SB) Managing a Stage Boundary
Highlight Reports
Give ad hoc directionClosure Notification
close soon
Auth. project closure
Authorize P ro je c t Clos ure
Compare PID with Actuals
Closure Recommend. End Project Report FAR, Lessons Rpt Draft Closure Notificat.
Confirm Follow-on Action RecommendationsReview Lessons Report
Confirm products acceptance & handover
Review & Approve Benefits Review Plan
Confirm project has met Business Case
Approve End Project Report (ERP)
Advice
Premature Close
Controlling a Stage (CS)Closing a project (CP)
Outputs
Project Closure Notification (Output)
Distribute Lessons Report
Distribute Follow on Action Recommendations0
Delivery
Team Manager
Based on OGC PRINCE2® material. Reproduced under license from OGC
Stages - Execution
Close
Fig 3.22 Authorize project closure
PRINCE2 recommends the following actions for the Project Board:
Review the End Project Report, and compare it to the original plan.
Confirm who should receive the Follow on Action Recommendations. e.g.: the persons responsible for the maintenance
Review the Lessons Report and pass it on so it can benefit future projects.
Confirm that products have been handed over, and confirm user acceptance and maintenance for each product.
Review and approve the Benefits Review Plan, as reviewing the benefits will continue to be done after the project shuts down.
Confirm that the project has met the Business Case by comparing the current Business Case to the original one, comparing the Benefits, Cost, Risks, and Return on Investment.