Dp: Authorize a Stage or Exception Plan
Authorize a Stage or Exception plan
The Authorize a Stage or Exception plan activity is another important control point for the Project Board. They will review the data provided by the Project Manager and decide if the project should continue to the next stage.
The Project Board will therefore do the following:
Compare results of current stage against stage plan
Check performance of project to date (they can use the baselined project plan for this).
Evaluate the next stage plan
Check the risk summary
Review the Business Case (they will check if the Business Case is still valid).
Check that lessons are being learned and that they are used in future stages.
And
lastly,
they
can
choose
to give
approval
for
the next
Stage
Plan.
This
is
the
Authorization
for
the next
stage
to
begin
or approve
the Exception
Plan.
Corp..
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Direction
Project Board
Directing a Project (DP)
Authorize a Stage or Exception Plan
Give ad hoc direction
Management
Project Manager
Authorize Project
Approved PID
Authorize stage
Exception Report
(Issue / Change & Risk)
End Stage Report Next Stage Plan or Exception Plan
(SB) Managing a Stage Boundary
Controlling a Stage (CS)
Autho rize a S ta ge or Exc e ption P la n
Highlight Reports
Advice
Control point for Project Board
Compare stage v stage plan
Eval. Next Stage Plan
Review Risks & Business Case
Check Lessons are being learned
Last: Give Approval for next Stage Or Approval Exception Plan
Work Package
Work Package
Delivery
Team Manager
Work Package Completed WP
Managing Product Delivery (MP)
Products get created & quality checked
Based on OGC PRINCE2® material. Reproduced under license from OGC
Initiation Stages - Execution
Fig 3.19 Authorize a Stage or Exception Plan
Tip: Smaller Projects
For smaller projects, this process can be a lot less formal. Example: The Project Manager can arrange a meeting with the Executive and the above activities will be carried out during the meeting.
Exception Plans - Authorize a Stage or Exception Plan Activity
If the plan submitted to the Project Board is an Exception Plan and not a Next Stage Plan, then the Project Board will do the normal tasks in the “Authorize a Stage or Exception Plan” activity, but the plan they will approve will be the Exception Plan if they wish for the current stage to be completed. The Project Manager can then go back and complete the current stage.