I. Reading Exercises:

Exercise 1. Read and memorize using a dictionary:

records management, classifying, storing, destruction, archival preservation, tangible object, digital information, organization's activities, creation, receipt, maintenance, legal obligations, to be authenticated, to examine a document, a filing cabinet, file rooms, a disaster-resistant safe.

Exercise 2. Answer the questions:

1) What may records management include?

2) How does the ISO define records?

3) Why may forensic experts need to examine a document?

4) Where may a typical paper document be stored?

Exercise 3. Match the left part with the right:

1. A record can be	a) a microscope, x-ray, radiocarbon dating or chemical analysis.
2. Items may be subjected to	b) way that they are accessible and safeguarded against.
3.Records must be stored in such a way	c) either a tangible object or digital information .
4. Civil engineers may need to be consulted	d) to determine that the file room can effectively withstand the weight of shelves.

Exercise 4. Open brackets choosing the right words:

The International Council on Archives (ICA) Committee on Electronic Records defines a record as "a recorded information (produced/proclaimed) or received in the initiation, conduct or completion of an institutional or individual (productivity/activity) and that comprises content, context and structure sufficient to (divide/provide) evidence of the activity.

THE SPEAKING MODULE

II. Speaking Exercises:

Exercise 1. Describe records; digital information; business activities; transaction of business; safe using the suggested words and expressions as in example:

records information; that is written; down; stored; on computer; it can be locked at; in the future. example: The records are information about something that is written down or stored on computer…so that it can be looked at in the future.

digital information fact; details; to tell you something about; a situation; a person; an event; information is recorded; in the form of; numbers.

business activities things; people; to do; in order to; achieve; a particular aim.

transaction of business a business deal; an action; such as; buying smt; selling smt.

safe a strong metal box; a cupboard; with; special lock; you keep money; valuable things.

Exercise 2. Ask questions to the given answers:

1) Question: ___________________________________________?

Answer: Records management is primarily concerned with the evidence of an organization's activities.

2) Question: ___________________________________________?

Answer: If an item is presented as a legal record, it needs to be authenticated.

3) Question: ___________________________________________?

Answer: A typical paper document may be stored in a filing cabinet in an office.

THE WRITING MODULE