Public Relations

Public relations is a conduit, a facilitator, and a manager of communication, conducting research, defining problems, and creating meaning by fostering communication among many groups in society. The United Parcel Service (UPS) case illustrated the importance of this communication, both in financial terms—the strike cost UPS about $750 million—and in terms of reputation with strategic publics.

Public relations is a strategic conversation. As you might imagine, it is an ephemeral and wide-ranging field, often misperceived, and because of the lack of message control inherent in public relations, it is difficult to master. Public relations is even difficult to define. Is it spin or truth telling? Either way, the public relations function is prevalent and growing; the fragmentation of media and growth of multiple message sources means that public relations is on the ascent while traditional forms of mass communication (such as newspapers) are on the decline.

You can find public relations in virtually every industry, government, and nonprofit organization. Its broad scope makes it impossible to understand without some attention to the taxonomy of this diverse and dynamic profession. Learning the lexicon of public relations in this chapter will help you master the discipline and help your study move quicker in subsequent reading.

Corporate and agency public relations differ. These concepts are discussed in detail in a later chapter, along with nonprofit public relations and government relations or public affairs. For the purposes of an overview, we can define corporate public relations as being an in-house public relations department within a for-profit organization of any size. On the other hand, public relations agencies are hired consultants that normally work on an hourly basis for specific campaigns or goals of the organization that hires them. It is not uncommon for a large corporation to have both an in-house corporate public relations department and an external public relations agency that consults on specific issues. As their names imply, nonprofit public relations refers to not-for-profit organizations, foundations, and other issue- or cause-related groups. Government relations or public affairs is the branch of public relations that specializes in managing relationships with governmental officials and regulatory agencies.

Among the many competing definitions of public relations, J. Grunig and Hunt’s is the most widely cited definition of public relations: Public relations is “the management of communication between an organization and its publics.”Grunig and Hunt (1984), p. 4. Emphasis in original. One reason this definition is so successful is its parsimony, or using few words to convey much information. It also lays down the foundation of the profession squarely within management, as opposed to the competing approaches of journalism or the promotion-based approach of marketing and advertising that focuses primarily on consumers. The component parts of Grunig and Hunt’s famous definition of public relations are as follows:

• Management. The body of knowledge on how best to coordinate the activities of an enterprise to achieve effectiveness.

• Communication. Not only sending a message to a receiver but also understanding the messages of others through listening and dialogue.

• Organization. Any group organized with a common purpose; in most cases, it is a business, a corporation, a governmental agency, or a nonprofit group.

• Publics. Any group(s) of people held together by a common interest. They differ from audiences in that they often self-organize and do not have to attune to messages; publics differ from stakeholders in that they do not necessarily have a financial stake tying them to specific goals or consequences of the organization. Targeted audiences, on the other hand, are publics who receive a specifically targeted message that is tailored to their interests.

As “the management of communication between an organization and its publics,” public relations has radically departed from its historical roots in publicity and journalism to become a management discipline—that is, one based on research and strategy.

In 1982, the Public Relations Society of America (PRSA) adopted the following definition of public relations that helps identify its purpose: “Public relations helps an organization and its publics adapt mutually to each other.” Public Relations Society of America (2009b). In its “Official Statement on Public Relations,” PRSA goes on to clarify the function of public relations:

• Public relations helps our complex, pluralistic society to reach decisions and function more effectively by contributing to mutual understanding among groups and institutions. It serves to bring private and public policies into harmony.

• Public relations serves a wide variety of institutions in society such as businesses, trade unions, government agencies, voluntary associations, foundations, hospitals, schools, colleges and religious institutions. To achieve their goals, these institutions must develop effective relationships with many different audiences or publics such as employees, members, customers, local communities, shareholders and other institutions, and with society at large.

• The managements of institutions need to understand the attitudes and values of their publics in order to achieve institutional goals. The goals themselves are shaped by the external environment. The public relations practitioner acts as a counselor to management and as a mediator, helping to translate private aims into reasonable, publicly acceptable policy and action. Public Relations Society of America (2009a).

As such, the public relations field has grown to encompass the building of important relationships between an organization and its key publics through its actions and its communication. This perspective defines the field as a management function and offers insight into the roles and responsibilities of public relations professionals.

Vocabulary Match the words from the text with their meanings.

1. communication

2. audience

3. organization

4. public

1. an organized group of people with a particular purpose, such as a business or government department

2. the people giving attention to something

3. means of sending or receiving information, such as telephone lines or computers

4. the people as a whole

Practice Complete the article with the following words:

publics, communication, people, function, publicity

The PRSA definition, however, is not perfect: A main weakness of that definition is that it requires public relations “to bring private and public policies into harmony.” Public Relations Society of America (2009b). In reality, we know that the relationships an organization has with all of its publics cannot always be harmonious. Further, that definition obligates us to act in the best interest of both the organization and its … , which could be logically impossible if those interests are diametrically opposed. A few examples would be class action litigation, boycotts, and oppositional research and lobbying; despite the negative nature of those relationships, they still require public relations management and… .

The unique management function of public relations is critical to the success of any organization that engages … in its operation, whether they are shareholders, employees, or customers. Although many people think of … as the sole purpose of public relations, this text will help you understand that publicity is a subfunction of the overall purpose of public relations and should not be confused with the broader… .

Speaking

Talk about the difference between Public Relations and Human Resources

Listening Listen to Felicity Green, the press officer for the charity, and answer the questions:

1. What are the main objectives to have when planning a media campaign?

2. What does the key message need to do?

3. What questions must you ask yourself when preparing a news release?

Language check Review of gerund and infinitive.

Translate into Ukrainian.

1.Не keeps insisting on my going to the south. 2. Oh please do stop laughing at him. 3. Do you mind my asking you a difficult question? 4. Would you mind coming again in a day or two? 5.1 don't mind wearing this dress. 6. She could not help smiling. 7.1 cannot put off doing this translation. 8. Though David was tired, he went on walking in the direction of Dover. 9.1 avoided speaking to them about that matter. 10. She burst out crying. 11. They burst out laughing. 12. She denied having been at home that evening. 13. He enjoyed talking of the pleasures of travelling. 14. Excuse my leaving you at such a moment. 15. Please forgive my interfering. 16. He gave up smoking a few years ago. 17. They went on talking. 18. Her husband used to smoke, but he stopped smoking two years ago. But it was too late. 19. Have you finished washing the dishes yet? 20. Don't be nervous! Stop biting your nails! 21. He postponed going to New York as he felt ill.

1. Не wanted his letters sent at once. 2. I don't want my papers looked through. 3. She did not want her child taken to hospital. 4. She gave him some papers and said that the client wanted them signed. 5. The teacher wants our homework to be prepared well. 6. Would you like your luggage earned upstairs? 7. I want a bedroom prepared for my guest. 8. If you want things done well, do them yourself 9. I should very much like it to be made clear to me. 10. The traveler entered the inn and ordered supper to be prepared.

Speaking

Task 1. The importance of Public Relations for your business.

Task 2. “It’s PR that needs to be creative. It’s PR that needs to be new and different. It’s PR that needs to be original. The best way to establish a brand is to create a new category, and creating a new category requires creative thinking of the highest order.”

Task 3. “Everything you do or say is public relations.”

Task 4. “The art of publicity is a black art; but it has come to stay, and every year adds to its potency.”

Writing Write a Public Relations plan using the following advices

The purpose of a ‘Public Relations plan’ is to create a marketing strategy that will assist a company in getting exposure and increasing its customer/client base. A ‘PR plan’, much like a business plan, will outline the different steps to grown your database, from where the business stands now to where it wishes to go.

Why is it so necessary? Because it:

Reminds the public of your company’s brand and product/service message

Underlines your goals: a) get coverage on media platforms, such as newspapers, magazines, radio or television by providing them with regular press releases, pamphlets, informative documents/ b) get new clients/customers and increase sales

Controls what is said and shared about your company, products or services

How can one build a strong ‘PR Plan?’

1.      Mission of the plan

You will need to sit down with your employees and decide what you want your PR plan to achieve. Once this has been established, decide what communication platforms you will use. Examples of platforms include:

a)      Press releases/magazine and newspaper articles

b)      Interviews and press conferences

c)      Hosting or sponsoring public events

2.      Target market

It goes without saying that in order to create an effective PR plan, you will need to know who you are trying reach – reaching the right market group will increase your chances of increasing awareness of your brand.

3.      Synchronization

Share your ‘PR Plan’ with your sales team, your production team and any other areas of your business; the more employees you keep informed, the better the chances for the business as a whole to work together and achieve the goal initially planned.

4.      Budget forecast

Make sure that you have a realistic budget set aside to carry out your PR plan, and stick to it; this can always be reassessed down the line if necessary.

5.      Review & way forward

Once your ‘PR plan’ has been initiated, review the results after a few months and see what worked and what didn’t bring; learning from these reviews and moving forward is essential to making a ‘PR plan’ work.