Vocabulary

4. Complete the lists with nouns and adjectives from the quotes in Exercise 3.

noun	adjective
	committed
	cooperative
	encouraging
	successful
resourcefulness
responsibility
support

Speaking

5. You are putting together a team to enter a 'school challenge', competing against other schools. Read the information and discuss the questions.

1. What qualities will they need?

2. A fun day of races and competitions

   All events are for teams of four people. Events include:

   • mini-triathlon (running 1km, swimming 100m, cycling 5 km)

   • skateboarding

   • problem-solving

   • quizzes, games and lots more.

   Who should represent your school?

School Challenge Saturday 14th July

First prize (winning team): € 2,000

Second prize: €1,000

Ten further prizes of € 500

Unit 10 Planning a meeting

Before you start

1. Work in pairs. Have you ever taken part in a discussion with a large group of people?

1. If you have, how did you feel when you had to speak, e.g. nervous, confident?

2. If you have not, would you like to? Why/Why not?

Reading

2. Here are some 'rules' of things to do before a meeting. Read the rules and the e-mail below. Tick (•) the rules that the e-mail follows.

1. Send an agenda several days before.

2. Make sure everyone knows the time and date of the meeting.

3. Say where it will be, and how to get there.

4. Make it clear why you are having the meeting.

5. Make sure everyone knows who will be there.

6. Appoint a chairperson and note taker.

7. If necessary, ask people to prepare to talk about a particular point.

8. Make sure people know what will happen next.

Memo

To: Project team

From: Paul Hcaton

Date: 24th June

Subject: Meeting

Dear all

This e-mail is to remind you about the meeting at 10.00 on Friday, 28^th June. The purpose of the meeting is to discuss the next stage of the Randall project.

I attach an agenda with the main points for the discussion. If you have any other points you want to discuss, please let me know. I also attach a list of participants, so you know who will be at the meeting.

The chairperson will be Suzanna Novotna. We need someone to take the minutes so there is a record of what we talked about. Michael, can you do this, please? You will receive the minutes as soon as possible after the meeting, together with a list of action points and responsibilities.

I look forward to seeing you all.

With the best wishes

Paul

Vocabulary

3. Match the words and phrases from the e-mail (1-7) with the definitions (a-g). Then write the words and phrases in your language.

1. purpose

2. agenda

3. main points

4. participants

5. chairperson

6. notes

7. action points

a notes of what is said at a meeting

b the people who take part in a meeting

c a list of what will happen at a meeting

d the things to do after a meeting

e the person who keeps control of a meeting

f the reason for or aim of having a meeting

g the most important things to talk about

Speaking

4. Work in pairs. Here are some tips for speaking in meetings. Which ones do you agree with?

• Only speak if you have something important to say.

• Let people finish their point before you speak - never interrupt.

• On your turn, speak for as long as possible.

• It's OK to interrupt someone.

• It's OK to make grammatical mistakes, as long as people understand you.

5. Work in groups. You have decided to hold a meeting to plan social events for next term.

• When and where will the meeting be?

• Who will be the participants?

• What are the main points?

• Who will be the chairperson?

• Who will take the minutes?

• Who will speak about particular points?

• What will happen after the meeting?

6. Write an e-mail to tell the class about the, meeting. Include information about all the points you discussed in Exercise 5.