4. Proposals for the development of software for human resources management at Alpha llc

Problems, detected in the use of personnel and proposals for their solution

Problems identified by the use of information technology in personnel management in Alpha LLC	Proposals for resolving the problems identified
1. Lack of standardization of administrative work	1. Standardization of managerial work through information technology
2. Unregulated record of the level of material and moral stimulation of workers.	2. Regulation of payroll with all stimulating supplements and bonuses
3. Not implemented tools of personnel management: сertification, employment, planning vacations, staff needs, recruitment.	3 Automation of most functions of personnel management service.
4. Inefficient use of work time	4. Implementation of new information technologies that include improved mechanism for tracking staff working time.
5. Obsolete methods of conducting the documentation.	5. Improving and automation of workplaces. Implementation of new software.

Due to the fact that the leadership of Alpha LLC decided to move to a new software product, it was necessary to determine the most functional and cost effective program. Choice appeared between «SAP R/3» and «1C: Payroll and Personnel Management 8». First of all, let’s compare the «1С: Payroll and Personnel 7.7 Pro» and «1C: Payroll and Personnel Management 8», the old and new versions of the software.

The benefits of program «1C: Payroll and Personnel Management 8»:

1) Possibility of keeping records of several organizations in a single information base. Thus, each organization may keep records in general or simplified taxation system within the same information base.

2) Opportunity not only to conduct regulated accounting accruals, but also accruals of all bonuses, typical for modern commercial and industrial enterprises.

3) Improved mechanism of records of working time use with the support of individual schedules, including "floating", hourly payment of absence.

4) Not only staff accounting tools are implemented, but also personnel management tools: certification, training, employment, planning of vacations, etc.

5) Reports of movement of workers and a diagram of holidays, full military records with the formation of the required reports.

6) The interface of «1C: Payroll and Personnel Management 8» makes service opportunities of «1C: Enterprise 8» available:

• Universal tools to work with printed forms of documents with the ability to send a document via e-mail;

• Universal group processing of manuals and documents;підключення зовнішніх обробок і обмеження доступу до їхнього використання;

• Additional printed forms of the documents;

• Additional handlers of filling tabular parts of documents;

• Setting the date of banning data changes;

• user administration tools ftom the «1C: Enterprise 8»;

• means of separating data access by user workstations.

«SAP R/3» (HR) - fully integrated system for planning and management of staff.

Key features of this software: administration of personnel, calculation of wages, temporary data management, calculation of travel expenses, privileges, recruitment of new employees, staff training, managing seminars, organizational management, information system of personnel.

Easy to use toolkit of «SAP R/3» (HR) simplifies the process of displaying organizational units, positions, professions and tasks. Graphical user interface and tools of organizational structures at the same time direct your steps in the right direction. Easy-to-use program allows to organize clearly many HR functions.

All software systems use a single organizational business plan, so manager can quickly respond to any change. Manager can quickly and easily display all the changes and adjustments in the organizational model.

Just simply click the button and application SAP HR Organizational Management will present the organizational model of the enterprise, clarity of which can be estimated while performing work in planning personnel costs or in the process of recruitment.

Let’s consider the process of recruitment: program allows to display current and future structure of the personnel in the company. Changes regarding permanent positions and vacancies appear in the organizational model and automatically used as the actual information in the SAP HR Recruitment component. Thus, the manager receives accurate picture of the current situation with the staff in the company.

In organizational plan the manager can set certain requirements for staff positions and compare whether the qualifications of staff fits the bill. This allows to reveal the lack of qualifications. He identifies the need for activities to improve the skills and immediately initiate the necessary processes, moving into SAP HR Management of Training Activities component.

SAP HR Organizational Management application provides an accurate and reliable analysis of the long-term and short-term planning of staff costs.

One great advantage of the SAP HR Organizational management solution is the ability to integrate it with the SAP Business Workflow component, which combines business processes in the functional chains driven by events. organizational model already includes definition of tasks for certain permanent positions, so in the workflow chain ways to workplaces that define the direction of flow, are already pre-marked. It will eliminate the need to assign workflow steps by hand.

Both software products are very functional and able to fully provide the work of an enterprise today and in the future. But it is important to decide implementation of which of the two programs would be most profitable for the company.