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Follow Up

In the closing remarks, the chairperson, or participants may want to discuss the date and time for the next meeting, when the minutes will be available, or when a decision should be made by. This is also the time to give contact information, such as how to send a question by e-mail or who to call regarding a certain issue.

We'll meet again on the first of next month.

Next time we meet I'll be sure to have those contacts for you.

If anyone has any questions about anything we discussed today, feel free to send me an e-mail.

The minutes from today's meeting will be posted as of tomorrow afternoon.

I'll send out a group e-mail with the voting results.

I. Read & translate the text. Find and write out expressions from the text.

II. Write sentences with vocabulary. Learn the vocabulary.

III. Make a project of your business meeting in English. (Use all the rules from the text).

Talking on the phone

when you are making the call

when you are answering the call

A person who answers the phone always starts the conversation

Hello?

In formal or business situations, you usually give your name, or the name of your company. At home, you usually just say Hello?

Hello, Gail Block speaking.

Hello, R W Motors.

asking for the person you want to speak to

Is... there please?

Hello, is Monica there, please?

! Don't say 'Is, there Monica, please?'

Can I speak to..., please?

May I speak to..., please?

Can I speak to Dr. Chang, please?

There are more formal than is ... there, please?

Is that...?

use this when you think you are speaking to the right person, but you are not sure

Hello, is that Guy?

when the right person is there

One moment, please

- Hello, can I speak to David Schmidt, pleasure?

- One moment pleasure

Hold on/Hang on informal

  • Hello, is Liz there? Hold on.

  • I’ll see if she is in.

I’ll(just) get him/her INFORMAL

  • Is Vanessa there, pleasure?

  • Yes, I’ll just get her

Speaking

say this when you are the person they have asked for

  • Can I speak to Tom, pleasure?

Speaking (= I am Tom)

saying who you are

It's...

Hello, is Harry there please? It's his sister

This is...

Can I speak to Catherine Hart, please? This is Grant Davies

! This is... is more formal than it's

when the right person is not there

Sorry, he's/she's...

Sorry, he's out

Sorry, she's away for the weekend.

Can I take a message?/

Would you like to leave a message?

Simon's out at the moment. Can 1 take a message?

Do you want to hold?

(=when someone is already on the phone in an office. but you can wail for them to finish the conversation)

I'm sorry, her line's busy at the moment. Do you want to hold?

saying goodbye

At the end of the conversation, it sounds rude if you suddenly say Bye or Goodbye, and put the phone down. People usually say something else first.

A Well, I'd better go. I have to pick up the kids.

B OK, see you soon, then.

A Yes, see you on Tuesday. Bye

B Goodbye.

I. Read & translate the text. Find and write out expressions from the text.

II. Write sentences with vocabulary. Learn the vocabulary.

III. Make a dialogue of Business phone talk.

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