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Unit 6 power point presentations

Presentations (PP) are now widely used in international business and science at all levels. Both presentation making and comprehending and evaluating presentation (as a source of information for decision-making) have become essential management skills.

PURPOSE: to plan a presentation carefully, to format PP and to give a presentation successfully.

OBJECTIVE: student should feel confident in giving presentations of different types in various situations.

1. Lead-in

Making a presentation in a foreign language is a complex task and represents a challenge that can be a stressful experience.

Look at the following presentations. (Video tape: Student Conference- 2007)

1. What are your impressions?

2. What would you change? How?

3. What got your eye?

Now, evaluate the presentation according to the “Speech Evaluation Sheet” (Appendix II pg. 128)

  1. Designing an effective PowerPoint

Plan – concept (FILE- designing PP)

1. design principles

    1. practical guides

      • interior content

      • creating slides

      • transitions

      • animation

      • exterior content

      • basic look

    1. Basic Rules!!!

  1. GOLDEN RULE

  2. Keep unity of design

  3. Use readable typeface and font

  4. Select readable font size

  5. Adjust lettering to emphasize

  6. Choose complementary colors

  7. Avoid using text boxes

  8. Avoid fancy animation effects

  9. Consider the 6 x 6 Rule

10. Use bullets, not numbers

11. Use parallel structure

12. Use simple tables to present numbers

13. Use solids, not patterns in charts

14. Avoid overwhelming details in charts and graphs

15. Use readable figure size

16. Photos and illustrations

    1. Structuring your presentation

REMEMBER……….. first impressions count.

SO………………….. let the audience see your best qualities.

IN PARTICULAR …………. try to be ………………..

  • Organized – make your plan “transparent”

  • Human – make some reference to the immediate situation

  • Fluent – learn this part perfectly

  • Brief – the audience have come for the information

Classical model

5. Key phrases and words

Using appropriate words and phrases at key moments of a talk makes it easier for your audience to follow what you are saying and to anticipate what you will be saying next. This list will help you to highlight the key stages and to indicate the transitions between the different sections of your talk.

Speech presentation

Good morning. My name’s ……… Ladies and gentlemen, it’s a honor to have the opportunity to address such a distinguished audience.

Good morning. Let me start by saying just a few words about my own background. I am ………….(started out in ……..)

Welcome to……… I know I’ve met some of you, but just for the benefit of those I haven’t, my name’s……………

Title \ subject (Introducing the subject)

I’d like to talk ( to you) today about……….

This morning I’m going to be talking about........

In my talk today I will be looking at.........

I’d like to start by giving you.................

I’m going to present the recent………..

  • to explain our position on………….

  • to brief you on ………….

  • to inform you about………….

  • to describe……………

The focus \ topic \ subject of my talk \ speech presentation\ paper…………..

I’m here today to…

consider

describe

My purpose today is to ………

review

outline

What I want to do today is to…

present

discuss

My objective today is to………

introduce

My main aim this afternoon is to…...

analyze

Purpose \ objective

We are here today to decide \ agree \ learn about……

The purpose of this talk is to update you on…… \ put you in the picture about……. \ give you the background to………

This talk is designed to act as a springboard for discussion \ start the ball rolling.

Length

I shall only take ( ) minutes of your time.

I plan to be brief

This should only take ( ) minutes.

Outline \ main parts

I have divided my presentation into X sections......

In the first section I will \ am going to describe.............

Then I will \ am going to go on to .........

After that I will am going to look at.........

Finally I will \ am going to..........

There are (2, 3 …..) points to consider. First I’ll talk about ….then….and finally……

I am going to divide my talk into……sections.

I have divided the talk ( my report \ our findings \ this presentation) into (three, four) sections \ parts

The subject can be looked at under the following headings

We can break this area down into the following trends….

Presenting, initially the talk’s organization

Firstly \ first of all

I’d like to…

talk about

Secondly \ then \ next

I want to….

go over

Finally \ lastly\ last of all

I’m going to…..

consider

To start with…..

I shall

look at

analyze

discuss

review

I shall be talking about \ going over \ looking at \ reviewing \ analyzing

Closing a point or selection \ changing the subject

Well, I think that’s all I want to say on……..

I think that concludes what I have to say about……

Moving on now to……..

Let me turn now to……

If we can now look at……….

Having

considered

discussed

gone over

looked at

let’s now turn to…..

examined

reviewed

analyzed

Linking subjects in your talk \ referring back

As I said earlier……

As I mentioned earlier…….

As we saw earlier…….

I will be coming back to this later…….

I will return to this point later

Later, I will be talking about…….

If you have a look at this figure here.......

As you can see from the table.......

This particular slide shows.......

Giving examples

For example,

For instance,….

Such as……

X can be shown \ illustrated\ exemplified by

A case in point is...........

i. e. (pronounced “eye” and “ee” as in “see

Revising

The main explanation for this is……

A key problem…..

There are two reasons \ explanations for this. First…Second……

This is \ can be explained by two factors. First…. Second………..

This is due to…… and also by…….

One reason for this is….. Another reason is………

Involving your audience \ checking that your listeners understand (asking rhetorical questions)

As you all know

As I’m sure you are all aware (of)

Are you with me so far?

Is that clear?

Some of you may be wondering how can this be done?

Am I right in thinking that......?

So, just how can this be achieved?

You may be wondering how long will this take?

Drawing conclusions

This means that...........

Consequently........

As a result............

Therefore...........

Inviting questions and feedback from the audience

Are there any questions so far?

Feel free to ask if you have any questions.

I welcome questions if at any point you don’t understand something.

If you have any questions about this, please do \ask.

Signaling the end

Summarizing

So, we have looked at…. and we’ve seen that……

To put it in a nutshell…………

To put it briefly……..

To summarize, I’d like to……..

I would just like to finish by saying........

To finish I would just like to remind you......

To recap.........

The main thing\s to remember is\are....

The point that I am making here is that.....

Thanking the audience

I would like to thank you for your interest and attention

Thank you (very much) for your attention.

In conclusion, thank you.......

Questions

I’d glad to answer any questions

If you have any questions please I’m ready to answer them.

Do you have any questions?

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