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Chapter 4
WHO Listed Authority and Other
International Reliance and
Harmonization Initiatives

4.1. Introduction

n 1 June 2018, the Pharmaceutical Inspection Co-oper­ation Scheme (PIC/S) published a Guidance on Good Manufacturing Practice (GMP) Inspection Reliance
O
global supply chains, the demand for inspecting pharmaceutical manufac­turing facilities far exceeds what any one National Competent Authority can accomplish and a framework is required to assist regulators in manag­ing product quality risks posed by the increasingly complex pharmaceuticals global supply chain.” This PIC/S GMP Inspection Reliance is contin-
gent upon PIC/S Participating Authorities being guided by the fol­lowing operating principles:
with the following introduction. “With the complexity of
WHO Listed Authority and Other International Reliance and Harmonization Initiatives
— recognition of the GMP compliance status of a manufacturing
facility located within the territory of a PIC/S Participating Authority; or
— having a mutual recognition agreement (MRA) on GMP Inspec-
tion in place; or
— in the absence of a MRA, or not being a PIC/S Participating
Authority, the recognition of the inspection outcome of a host­ing inspectorate which has been assessed under a robust frame­work, e.g., the European Economic Area Joint Audit Program. This is a program which aims to ensure consistency of GMP standards and a harmonized approach throughout Europe.
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In addition to the 2018 PIC/S GMP Inspection Reliance, the Worl d Health Organization (WHO) has also published a Policy Docu-
ment entitled: Evaluating and Publicly Designating Regulatory Authorities as WHO Listed Authorities in 2021. This WHO docu-
ment covers a broader set of reliance activities across the entire sets of regulatory functions, beyond GMP inspection, to also include
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Manufacture and Supply, Science and Reg ulation Towards High-Qua lity Medicinal Products
the overall national regulatory system, registration and marketing authorization, clinical trials oversight, other regulatory inspections such as GDP and GCP inspections, licensing of establishments, vig­ilance, market surveillance and control, laboratory testing, and national regulatory authorities (NRAs) lot release. In this docu­ment, key terminologies such as WHO Listed Authority and Reli­ance have been defined as reproduced below:
WHO Listed Authority
A WHO Listed Authority (WLA) is defined as a NRA or a regional regulatory system (RRS) which has been documented to comply with all the relevant indicators and requirements specified by WHO for the requested scope of listing based on an established bench­marking and performance evaluation process.
Reliance
Reliance is defined as an act whereby the regulatory authority in one jurisdiction may take into account and give significant weight to assessments performed by another regulatory authority or trusted institution, or to any other authoritative information, in reaching its own decision. The relying authority remains independ­ent, responsible and accountable for decisions taken, even when it relies on the decisions, assessments and information of others. It is pertinent to point out that reliance does not represent a less strin­gent form of regulation or an outsourcing of regulatory mandate. On the contrary, mutual reliance is the hallmark of modern and ecient regulatory authority and smart regulation!
A practical approach has been advocated for NRAs to adopt a step­wise process in the implementation of regulatory reliance. NRAs can begin by building trust and improving eciency through
WHO Listed Authority and Other International Reliance and Harmonization Initiatives
work-sharing, implementing abridged pathways using reliance, adopting regional reliance mechanisms and, ultimately, the use of unilateral or mutual recognition.
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Source: World Health Organization TRS 1033, Annex 10

4.2. Historical Context to WHO Reliance Initiative

In 2014, the World Health Assembly Resolution 67.20 (WHA 67.20) on Regulatory System Strengthening (RSS) for medical products recognizes that eective regulatory systems are an essential com­ponent of health system strengthening. RSS is also necessary for the implementation of universal health coverage, contributing ulti­mately to better health outcomes. Resolution WHA 67.20 also rec­ognizes that inecient regulatory systems can be a barrier to access to safe, eective and quality medical products. In essence, Resolu­tion WHA 67.20 calls upon WHO to:
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Manufacture and Supply, Science and Reg ulation Towards High-Qua lity Medicinal Products
a) apply evaluation tools to generate and analyze evidence of regu-
latory system performance;
b) facilitate the formulation and implementation of institutional
development plans; and
c) provide technical support to NRAs and governments.
WHO will provide the necessary support to Member States in strengthening regulatory systems as a means of promoting equita­ble access to, and availability of, quality-assured medical products. In fact, WHO has already implemented a RSS program to assist countries in reaching and sustaining a level of medical product regulatory oversight that is eective, ecient and transparent. The objectives of the RSS program are to promote regulatory cooper­ation, convergence and transparency through networking, work­sharing and reliance; and to build regulatory capacity in Member States consistent with good regulatory practices. In order to reach these objectives, WHO has established a framework to assess regu­latory systems and establish Maturity Levels by applying the Global Benchmarking Tool (GBT) and to evaluate regulatory performance in order to designate authorities as WLAs. Under WHO GBT, a reg­ulatory authority may be designated as one of four Maturity Levels, characterized as follows:
ML1: some elements of regulatory systems exist;
ML2: evolving national regulatory systems that partially
perform essential regulatory functions;
ML3: stable, well-functioning and integrated regulatory
systems; and
ML4: regulatory systems operating at advanced level of
performance and continuous improvement.
WHO Listed Authority and Other International Reliance and Harmonization Initiatives

4.3. The First NRAs to Achieve ML4 and WLA Status

In February 2022, the Singapore Health Sciences Authority (HSA) and the Korea Ministry of Food and Drug Safety (MFDS) became the first two NRAs in the world to be designated by the WHO as having attained ML4 — the highest of the four maturity levels. This means that these two NRAs are operating at an advanced level of perfor­mance and continuous improvement for medical products, including vaccines. And in October 2023, both Singapore HSA and Korea MFDS together with the Swiss Agency for Therapeutic Products (Swissmedic) became the first three pioneer WLAs, following a performance eval­uation of their respective regulatory systems. The US Food and Drug Administration (FDA) and the European Medicines Regulatory Net­work followed suit as WLAs in May 2024. These successful achieve­ments of Singapore HSA are attributed to the exemplary leadership of its Group Director, Assoc. Prof. Chan Cheng Leng, together with a
97
Co-author (Sia Chong Hock), Dr Alireza (WHO), Prof. Chan Cheng Leng (HSA), seated 1st, 2nd and 3rd from left, together with key HSA sta — March 2020
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Manufacture and Supply, Science and Reg ulation Towards High-Qua lity Medicinal Products
Core Team which included the co-author (Sia Chong Hock) and the functional unit Directors. Displayed on the previous page is a photo­graph showing a visit by Dr Alireza of WHO to Singapore in March 2020 to explain the mechanism of the WHO GBT evaluation process to key HSA sta. Also shown are two social media reports put up by the Singapore Minister for Health (Ong Ye Kung), highlighting the
WHO Listed Authority and Other International Reliance and Harmonization Initiatives
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achievements of Singapore HSA as a pioneer ML4 NRA and a WLA in 2022 and 2023 respectively, following the WHO evaluations.
4.4. Purpose and Benefits of WHO Reliance Initiative
The principle of reliance is a pivotal approach of WHO to RSS and eective regulation, regardless of the size and maturity level of the authority. According to WHO, “reliance and regulatory coop­eration are built on trust and confidence which are dependent on knowledge and transparency of the regulatory systems and the per­formance of the regulatory authority upon which others may rely.
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Manufacture and Supply, Science and Reg ulation Towards High-Qua lity Medicinal Products
The introduction of a framework for designating and publicly list­ing a regulatory authority as a WLA provides a transparent and evidence-based pathway for regulatory authorities to be globally recognized as meeting and applying WHO and other internation­ally recognized standards and guidelines, as well as good regulatory practices.”
“A key purpose of introducing WLA designation is to replace the concept of a Stringent Regulatory Authority (SRA) which was developed initially to guide global procurement of medicines.” This has been declared by WHO in its Policy Document on Evaluating and Publicly Designating Regulatory Authorities as WHO Listed Authorities. The SRA concept had been used by the WHO Secretar­iat and the Global Fund to guide medicine procurement decisions and had subsequently become widely recognized by the interna­tional regulatory and procurement community. The definition of an SRA, first published by the Global Fund in 2008, was based on membership in the International Council for Harmonization (ICH) prior to 23 October 2015.
According to WHO, “whilst GBT remains the foundation for assess­ing the maturity levels of regulatory systems, the WLA framework strives to provide a comprehensive and detailed picture of how a regulatory system operates via a performance evaluation process.” This regulatory performance evaluation of NRAs with at least ML3 status examines key regulatory outputs and consistency with respect to compliance with international standards as well as good regulatory practices. The designation of a regulatory authority as a WLA is intended to promote access and supply of safe, eective and quality medical products through the use of reliance based on the decisions of trusted regulatory authorities and other international organizations. This in turn facilitates the procurement decisions of
WHO Listed Authority and Other International Reliance and Harmonization Initiatives
the United Nations and other agencies to reduce redundancy and waste of limited regulatory and financial resources. “The concept of WLA is also intended to expand the pool of regulatory author­ities beyond SRAs upon which other NRAs and the WHO Pre­qualification Program can rely on, as well as to create an enabling environment for regulatory innovation through implementation of reliance approaches.”
In summary, the WHO GBT forms the basis for evaluating the maturity levels of regulatory authorities whilst the WLA perfor­mance evaluation assesses the consistent performance of the reg­ulatory authority, including adherence to international standards and good regulatory practices. NRAs or RRSs must have at least attained an overall ML3 as established by the GBT to be eligible for consideration as a WLA. An NRA or RRS can be listed as a WLA for one or more product categories and/or for one or more regula­tory functions. In order to avoid duplication of work and to ensure optimal use of limited resources for performance evaluation, pre­vious benchmarking or audit exercises undertaken by WHO or other relevant organizations such as the PIC/S, Benchmarking of European Medicines Agencies or the International Organiza­tion for Standardization will be taken into consideration when determining compliance with the requirements for WLA designa­tion. A WLA listing will initially be valid for a period of five years unless extended. A risk-based process will be used to renew the initial listing. Once renewed, the listing will no longer be subject to a validity period but to a continuous monitoring based on risk management principles to ensure that requirements for the listing continue to be met. Changes or events that could cause sucient concern that the requirements for the listing are no longer met will trigger a re-evaluation of the WLA. Re-evaluation will be risk­based and will focus on the issues of concern.
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