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Writing bank 1

E-MAIL

E-mails can have a formal business style or a very informal style, similar to spoken English. This formal e-mail is similar to standard business letter, but usually it is shorter. The e-mail should begin with Dear … and finish with Best wishes or Best regards. You use this style if you are writing to somebody outside the company or someone you do not know well.

From:

e.lee@bilder.com

To:

tobias.schmidt@schneemans.de

Cc:

Subject:

dinner

Attachments:

none

Dear Mr Scmidt

I would like to invite you to dinner after your visit to our company next week if you have some time. Our Managing Director, Alison McDermott, will also come.

I will book a table at an Italian restaurant, Via Venezia, for 8 p.m. on Tuesday evening. The restaurant is net to your hotel in Barchester Road.

I hope you can join us. Please let me know this week.

Best wishes

Emily Lee

Emily Lee – Head of PR

Bilder Construction PLC

Box 62

London W1

Phone: 001 312 555 4176

This informal e-mail is for people you know well inside or outside the company. The e-mail often begins with Hi or Hello and finishes with Regards or CU. CU means See you.

Other short forms are: TX=thanks, RUOK=Are you OK? FYI=for your information.

From:

e.lee@bilder.com

To:

s.carpenter@ bilder.com

Cc:

Subject:

Attachments:

none

Hello, Sally

I made an interesting contact at the seminar last week. Pablo Almeira’s in charge of Research and Development at Rozlin Electronix in Seville. He’s very interested in our new software and wants you to contact him.

Here’s his e-mail address:

Pablo.almeira@rozelex.com

CU

Emily

Writing bank 2 formal letter

Ms Jing Peng

36 Hersham Road

Alton-on-Thames

Surrey

KT13JR 3 May 2013

Dear Ms Peng

Re: Job application

We are pleased to inform you that you have been successful in your application for the position of Secretary to the Managing Director at Tilly’s Trinkets Ltd.

As agreed in the interview, we would like you to start on 1 October in our Wardour Street office. Your starting salary will be £20,000 per annum. You can take 20 days’ annual leave.

Please sign and return the copy of the contract enclosed to confirm acceptance of this offer. We look forward to hearing from you soon.

Yours sincerely

Karen Gilbert

HR Manager

Enc. Contract

Cc: Elaine de Groove

Managing Director

Start

When you know the name of the reader: Dear Mr/Mrs/Ms Peng. When you don’t know the name of the reader: Dear Sir/Madam.

For a formal letter, it is a good idea to put the topic of the letter as a heading.

End

When you know the name of the reader: Yours sincerely. When you don’t know the name of the reader: Yours faithfully.

Common abbreviations

Re: regarding (about)

Enc. documents are enclosed with the letter

Cc: copies (the names of the people who receive a copy of the letter)