Addressing Envelopes

The envelopes should be of the same colour and quality as the letterhead paper. Write the address slightly below the centre of the front of the envelope. The address should contain the same information found in the inside address on your letter. However you should use the Postal Service abbreviations on envelopes. Above the address mark the way of delivery – REGISTERED, AIR-MAIL, EXPRESS DELIVERY, TO BE CALLED TO. If the envelope doesn’t contain a printed return address, be sure to type a return address in the upper left corner – it should not be typed on the back of the envelope. In contrast to the sender’s address on your letter, the return address on the envelope may start with the sender’s full name. Type the attention line or any personal notation below the return address. Capitalize each word, and underline the entire notation.

Business Letter Layout

Block Style

a Bredgade 51, DK 1260, Copenhagen K, DENMARK 6th May 2004 Soundsonic Ltd, Warmick House, Forest Hill, London SE23 1JF, UNITED KINGDOM For the attention of the Sales Manager Dear Sir or Madam, Please would you send me details of your quadraphonic sound systems which were advertised in the April edition of Sound Monthly? I am particularly interested in the Omega range of equipment that you specialize in. Yours faithfully, B. Kaasen (Ms) B. Kaasen

Start all parts of the letter at the left margin. Leave adequate margins on all sides of your letter. Use the block style only when you are typing your letter. (a) In this unit, you will see some other ways of laying out business letters, but the ‘block style’ is the most useful to learn because it is accepted everywhere.

Modified Block Style

b  SOUNDSONIC Ltd. Warmick House, Warmick Street, Forest Hill, London SE23 1JF Chairman John Frank O.B.E. Directors S.B. Allen M.Sc., N. Ignot Telephone (081) 566 1861 Fax: (081) 566 1385 Telex: 819713 Your ref: 6 May 2004 Our ref: DS/MR Date: 11 May 2004 Ms. B. Kaasen Bredgade 51 DK 1260 Copenhagen K DENMARK Dear Ms Kaasen Thank you very much for your enquiry which we received today. I am enclosing our catalogue and price-list for the equipment you said you were interested in. I would like to draw your attention to pages 31-35 in the catalogue where you will find full details of the Omega range. We would welcome any further enquiries you have, and look forward to hearing from you. Yours sincerely Mary Raynor (Ms) p.p. D. Sampson Sales manager 2 Enc.: Catalogue Price List

The sender’s address, the date, the complimentary close, and the signature block appear on the right. You may intend paragraphs, or you may start paragraphs on the left, as in the block style. Leave adequate margins on all sides of your letter. (b)