Insurance Policy (6 pages)

If there are copies of the letter to be sent to other addresses it is indicated under the Enclosure:

Copy: Russian Trade Delegation

c.c. Moscow Narodny Bank Russian Trade Delegation

Postscript should be used as an emer­gency not as a normal conclusion on­ly when information to be conveyed comes to hand after the letter proper has been completed. Otherwise it is a sign of bad construction of the letter. Postscript is abbreviated to PS (not P.S.). An additional postscript is labeled PPS.

A sample of the layout of a business letter and all its parts:

T he Western Wheat Co. Plc

64 Darwin Road

LIVERPOOL 16

England

(Your address)

2nd Feb 2004

(The date)

Mr Smith

Recruitment Manager

Newnham Wheat Centre

8 Grand Road Oxford OX 9Du UK

(The inside address)

Dear Mr Smith

(The opening Salutation)

Abt: order No. 1367 (The Subject Heading)

We thank you for your letter of 23rd of January and are writing to inform you that...

(The Opening paragraph)

(The Body of the Letter)

We hope that these alterations will be acceptable to you and expect your reply as soon as possible.

(The Closing Paragraph)

Yours faithfully

(The Complimentary Closing)

J. Brown

Manager

(The signature)

Enc: Above alterations (I page)

(Enclosures and postscripts)

Cc Ms Mary Tailor

(Copy)

Exerceses

I. Ответьте на вопросы, изучив раздел 1.

1. What is the role of a business letter?

2. What groups may business letters be divided?

3. Why standard letters can be used in the routine business?

4. What are the parts of the business letter?

5. What is the difference between the English and American ways of writing the date?

6. What are the rules of writing the inside address?

7. How do the English and the Americans write the opening salutation and the complimentary closing?

8. What does the subject heading indicate?

9. What is the opening paragraph intended for?

10. What phrases do you know that may be used in the opening paragraph?

11. What is the main principle of dividing the letter into paragraphs?

12. What words are used to fit the paragraphs together smoothly?

13. What is the closing paragraph intended for?

14. What phrases do you know that may be used in closing paragraphs?

15. Why should the writing of the signature be consistent?

16. What should you remember about enclosures and why?

17. Why do you think writing of postscript is considered to be bad?

18. What is a "window" envelope? Is it widely used in our commercial practice? Why?

19. What is the proper Opening Salutation for a partnership?

20. If you want a letter addressed to a firm to reach a certain person, how would you indicate this?

II. Подберите и напишите соответствующие заключительные формулы вежливости для следующих вступительных обращений.

Dear Sir, Dear Sir: Messrs,

Dear Mr Brown, Dear Madam, Gentlemen:

Dear Mrs Popov, Dear Mrs Brown: Dear Dr Harris,