SAMPLE DMLC Part II
.pdf
|
MLC-MANUAL |
Revision: 0 |
|
|
|
||
Page 21/26 |
|||
|
TITLE 4 – HEALTH AND SAFETY |
||
|
PROTECTION AND ACCIDENT PREVENTION |
|
|
07.02.2013 |
|||
|
|
||
|
|
|
Exposure to chemicals
Chemicals in this respect mean cleaning solvents, detergents, fuel, welding, fumes, paints, pesticides, fumigants, etc.), which are routinely used on board for operation and maintenance purposes.
|
|
|
Crew member |
|
observes the information of the data sheet of the chemicals handled on board and takes all |
|
|
necessary precautions for handling, storage or usage |
|
|
|
|
|
wears personal protective equipment, fit for the work being carried out in order to secure |
|
|
adequate control of exposure |
|
|
|
4.5 Social Security |
|
|
|
|
|
MLC Owner |
|
makes appropriate contributions to the seafarers national social security system (ref.: CBA / |
|
|
ITF), if any |
|
|
|
|
|
provides all vessels under management with a copy of the latest version of MLC 2006- |
|
|
Convention |
|
|
|
|
MLC-MANUAL |
Revision: 0 |
|
|
|
||
Page 22/26 |
|||
|
TITLE 5 – COMPLIANCE AND ENFORCEMENT |
||
|
|
|
|
|
|
07.02.2013 |
|
|
|
|
5.1 On-board complaint procedure
A complaint is defined as a breach of the requirements of the Maritime Labour Convention 2006
(including seafarers' rights). Complaints should be solved at the lowest possible level, whenever it is possible. Each seafarer shall address his complaint to his/her superior officer or head of department first, but however, in all cases, seafarers shall have a right to complain directly to the master and, where they consider it necessary, to appropriate MLC Owner, Crewing Manager, Flag State or appropriate external authorities. The seafarer has the right to be accompanied or represented during the complaint procedure and shall not be victimized.
In general the Safety Officer is appointed on board to deal with complaints, but in any case the seafarer is free to ask for assistance to any other crew member.
Complaints Procedure:
1.Should a seafarer want to raise a complaint; he should address it to the head of his/her department or the immediate Superior officer in order to resolve the complaint at the lowest level.
2.Whenever practical, complaints should be dealt with within a period of twenty-four (24) hours.
3.Whenever a resolution of the head of the department or immediate superior officer is not possible, the seafarer can take the matter to the master or the officer in charge / safety officer, who shall deal with it within a period of three (3) days.
4.If the complainant seafarer brings the complaint to the attention of the Master, the Master shall handle the complaint personally and if he considers necessary, may seek the assistance of the person designated by the ship-owner to handle complaints.
5.In case the Master is unable to resolve the complaint, the seafarer may refer to the MLC owner or his representative (Crewing Manager) who shall resolve the matter within one month.
6.If after one month , the complaint has not been resolved, the matter is to be brought to the Contact Point of the Vessel's Competent authority in the Flag State
7.Throughout the whole process, the seafarer shall have the right to seek confidential and impartial advice by the appointed seafarer on-board. The appointed seafarer has the responsibility to provide the seafarer with impartial advice, shall on request be able to advice the seafarer on the procedures available to him/ her and, if requested by the complainant seafarer, to attend any meetings or hearing taking place into the subject matter of the complaint.
MLC Owner
provides copy of the latest version of the MLC 2006 and the general principles as required by the flag state
Crewing |
|
provides a copy of the on-board Flag complaint procedure and the related form (MNC 13-501F1 - |
Manager |
|
Marlow On-Board Complaints Procedure Form)1 in English language to all seafarers together with |
|
|
their SEA |
|
|
|
Master / |
Safety |
hangs out the contact information (ref. to Ch. 5.2) and ensures that each seafarer is informed |
Officer |
|
about the on board complaint procedure |
Safety Officer
if requested by the complainant seafarer
-provide the seafarer with impartial advice
-attend any meetings or hearing taking place into the subject matter of the complaint
Safety Office |
+ |
keeps records (MNC 13-501F1 - Marlow On-Board Complaints Procedure Form) of the complaint |
complainant |
|
and documents the time flow |
seafarer |
|
|
1 (MNC 13-501F1 - On-Board Complaints Procedure Form): also applicable for Crewing Manager MARCREW
|
MLC-MANUAL |
Revision: 0 |
|
|
|
||
Page 23/26 |
|||
|
TITLE 5 – COMPLIANCE AND ENFORCEMENT |
||
|
|
|
|
|
|
07.02.2013 |
|
|
|
|
5.2. Contact Information
Appointed Seafarer on board to deal with complaints is the Safety Officer.
MLC-2006 |
Name of person / |
|
|
|
Department in |
Telephone-number |
E-mail address |
||
Contact Point |
||||
charge |
|
|
||
|
|
|
||
MLC Owner |
|
|
info@XXXXX.de |
|
|
|
|||
|
|
|
|
|
Crewing Manager |
Marlow Navigation |
|
|
|
|
|
|
|
|
Antigua & Barbuda |
Deputy Director |
|
marineserv@candw.ag |
|
/ADMOS St. John’s |
|
|||
|
|
|
||
|
|
|
|
|
Maritime authorities in |
|
|
|
|
the country of |
see documents provided by the Crewing Manager |
|
||
residence of the |
|
|||
|
|
|
||
seafarer |
|
|
|
|
|
MLC-MANUAL |
Revision: 0 |
|
|
|
||
Page 24/26 |
|||
|
6 DOCUMENT MATRIX |
||
|
|
|
|
|
|
07.02.2013 |
|
|
|
|
6 - DOCUMENT MATRIX
All records are kept in printed version in the working language. All occupational health and safety records are under direct supervision of the Master.
Type of Document/ Record, |
Author, also |
Responsible |
Respons |
Approval |
Distrib |
How to deal with |
Where to be |
Revision |
|
Identification |
|
responsible |
for checking |
ible for |
recognisa |
u-tion |
changes |
filed + how |
|
|
|
for changes |
|
formal |
ble via |
list |
(returning/ |
long |
|
|
|
|
|
approval |
|
|
destroying) |
|
|
BLANK FORMS |
|
|
|
|
|
|
|
|
|
Complaint-Form |
|
FS or CM |
FS or CM |
FS or CM |
Issuance |
MA |
Exchanging |
MLC-File |
Version 1 |
Diving Permit |
|
DP |
DP |
DP |
Issuance |
MA |
Exchanging |
MLC-File |
0 |
Medical Report Form |
FS or CM |
FS or CM |
FS or CM |
Issuance |
MA |
Exchanging |
Medical File |
|
|
Risk Assessment Form |
DP |
DP |
DP |
Issuance |
MA |
Exchanging |
SBM |
|
|
COMPLETED FORMS / RECORDS |
|
|
|
|
|
|
|
|
|
Complaint-Form |
|
CP |
CP |
CP |
Completion |
|
Exchanging |
MLC-File |
|
Weekly Menue Plan |
Cook |
Cook |
Cook |
Display |
|
Exchanging |
Messroom(s) |
|
|
REQUIRED PUBLICATIONS |
|
|
|
|
|
|
|
|
|
Accident Prevention at Sea and in |
ILO |
ILO |
ILO |
Issuance |
MA |
Exchanging |
Ships Library |
|
|
Port |
|
|
|
|
|
|
|
|
|
Ambient Factors in the Workplace |
ILO |
ILO |
ILO |
Issuance |
MA |
Exchanging |
Ships Library |
|
|
Code of Safe Working Practices |
FS |
FS |
FS |
Issuance |
MA |
Exchanging |
Ships Library |
|
|
Guide to Ship Sanitation |
|
|
|
Issuance |
MA |
Exchanging |
Ships Library |
|
|
IAMSAR |
|
|
|
|
Issuance |
MA |
Exchanging |
Ships Library |
|
International Code of Signals |
IMO |
IMO |
IMO |
Issuance |
MA |
Exchanging |
Bridge |
|
|
International Medical Guide for |
|
|
|
Issuance |
MA |
Exchanging |
Medical |
|
|
Ships |
|
|
|
|
|
|
|
Chest |
|
MFAG (Medical First Aid Guide for |
|
|
|
|
|
|
Medical |
|
|
use in Accidents Involving |
|
|
|
|
|
|
Chest |
|
|
Dangerous Goods) |
|
|
|
|
|
|
|
|
|
MLC-2006 Convention |
ILO |
ILO |
ILO |
Issuance |
MA |
Exchanging |
Ships Library |
|
|
MLC-2006 Ratification Law |
FS |
FS |
FS |
Issuance |
MA |
Exchanging |
Ships Library |
|
|
National Repatriation Provisions |
FS |
FS |
FS |
Issuance |
MA |
Exchanging |
Black Board |
|
|
CERTIFICATES |
|
|
|
|
|
|
|
|
|
MLC Certificate + DMLC Part I + II |
FS or Class |
Flag or Class |
Flag or |
Validity |
DP |
Exchanging |
MLC-File |
|
|
|
|
|
|
Class |
date |
|
|
|
|
Legend: |
MA= Master |
CM= Crewing Manager |
FS= Flag State |
CP = Complaining Person |
|
||||
|
|
|
|
|
MLC-MANUAL |
|
Revision: 0 |
|
|
||
|
|
|
|
|
|
|
|
|
|||
|
|
|
|
|
Page 25/26 |
|
|
||||
|
|
|
|
|
7 OVERVIEW ON BOARD REFERENCES |
|
|
|
|||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
07.02.2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
7. Overview On board References |
|
|
|
|
|
|
||||
|
|
|
|
|
|
|
|
|
|
||
MLC |
Description |
|
|
|
|
Reference |
|
|
issued/provided |
||
Manual |
|
|
|
|
|
|
|
|
|
by |
|
Chapter |
|
|
|
|
|
|
|
|
|||
|
|
original source on board |
# |
|
|
Description |
|
||||
0.2 |
|
Terminology |
Certificate Folder |
0.2-1 |
Certificate of Registry |
FS |
|||||
|
|
|
Certificate Folder |
0.2-2 |
Document of Compliance |
RO |
|||||
|
|
|
|
|
|
0.2-3 |
0.2-3 Letter of Engagement of Services |
CM + MO |
|||
1.1 |
|
Minimum Age |
|
|
|
1.1-1 |
Training Program2 |
|
|
VDR / German |
|
|
|
|
|
|
|
|
|
|
|
|
Flag |
1.2 |
|
Medical Certificate |
Marlow MLC CD-Rom3 |
1.2-1 |
List of approved medical practitioners |
CM |
|||||
|
|
|
SBM Forms + Checkl. Ch. 6 no. 9 |
1.2-2 |
Seafarer’s Briefing and Familiarisation Form |
MO |
|||||
1.3 |
|
Training and Qualification |
SBM Forms + Checkl. Ch. 6 no. 9 |
1.3-1 |
Seafarer’s Briefing and Familiarisation Form |
MO |
|||||
|
|
|
SBM Ch. 2.1 |
1.3-2 |
Quality, Safety, Health and Pollution Prevention Policy |
MO |
|||||
|
|
|
SBM Ch. 2.2 |
1.3-3 |
Anti Drug- & Alcohol Policy |
MO |
|||||
|
|
|
MLCM Ch. 4.3.1 |
1.3-4 |
Occupational health and safety policy |
MO |
|||||
|
|
|
SSP Ch. 2.1 |
1.3-5 |
XXXXX’ Security Policy |
MO |
|||||
1.4 |
|
Recruitment and |
Marlow MLC CD-Rom |
1.4-1 |
Marlow/ Marcrew Certificate(s) |
CM |
|||||
|
|
Replacement |
|
|
|
1.4-2 |
Licenses of related crewing agencies |
CM |
|||
2.1 |
|
Seafarer’s Employment |
|
|
|
2.1-1 |
Letter of Engagement of Services (LOE) |
CM + MO |
|||
|
|
Agreement |
|
|
|
2.1-2 |
Seafarer’s Employment Agreements (SEA) |
CM |
|||
|
|
|
Marlow MLC CD-Rom |
2.1-3 |
Declaration SEA / CBA |
CM + Seafarer |
|||||
|
|
|
Marlow MLC CD-Rom |
2.1-4 |
Collective Bargain Agreement (CBA) or ITF agreementsif applicable |
CM |
|||||
2.2 |
|
Wages |
|
|
|
2.2-1 |
Monthly wages account (blank form) |
CM |
|||
2.3 |
|
Hours of work and hours |
placard on bridge, in messroom, |
2.3-1 |
Standardised table of working arrangements on board (blank form) |
|
|||||
|
|
of rest |
etc. |
|
|
|
|
|
|
|
|
|
|
|
SBM Forms + Checkl. Ch. 6 no. 13 |
2.3-2 |
records of rest (blank form) |
MO |
|||||
|
|
|
SBM Ch. 6.1.6 |
2.3-3 |
Resources and Personnel – Watchplan / Working Hours |
MO |
|||||
2.5 |
|
Repatriation |
|
|
|
2.5-1 |
P&I Certificate of Entry – Crewing Manager |
CM |
|||
|
|
|
|
|
|
2.5-2 |
P&I Certificate of Entry – MLC Owner |
|
|||
|
|
|
|
|
|
2.5-3 |
Flag State/ national provisions for repatriation |
FS + CM |
|||
2.7 |
|
Manning Levels |
Certificate Folder |
2.7-1 |
Safe Manning Certificate |
FS |
|||||
3.1 |
|
Accommodation and |
SBM Forms + Checkl. Ch. 10 |
3.1-1 |
extract of the form “Maintenance on board Checklist” weekly (blank form) |
MO |
|||||
|
|
Recreational Facilities |
Certificate Folder |
3.1-1 |
ILO 92 + 133 – ILO 92 + 133 – Certificate of Compliance / Survey Report |
RO |
|||||
|
|
|
|
|
|
|
(class statement) |
|
|
|
|
Legend: |
CM= Crewing Manager |
|
FS= Flag State |
MO = MLC Owner |
RO = Recognized Organization |
|
|||||
2Only available on board in case a seafarer below the age of 18 is assigned on board
3Marlow MLC CD-Rom: also applicable for Crewing Manager MARCREW
|
|
|
|
|
MLC-MANUAL |
|
Revision: 0 |
|
|
||
|
|
|
|
|
|
|
|
|
|||
|
|
|
|
|
Page 26/26 |
|
|
||||
|
|
|
|
|
7 OVERVIEW ON BOARD REFERENCES |
|
|
|
|||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
07.02.2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||
MLC |
Description |
|
|
|
|
Reference |
|
|
issued/provided by |
||
Manual |
|
|
|
|
|
|
|
|
|
|
|
Chapter |
|
|
|
|
|
|
|
|
|||
|
|
original source on board |
# |
|
|
Description |
|
||||
3.2 |
|
Food and Catering |
SBM Forms + Checkl. Ch. 10 |
3.2-1 |
extract of the form “Maintenance on board Checklist” weekly (blank form) |
MO |
|||||
|
|
|
|
|
|
3.2-2 |
extract of the form “Maintenance on board Checklist” yearly (blank form) |
MO |
|||
|
|
|
|
|
|
3.3-3 |
Draft Weekly Menu |
|
|
CM + MO |
|
|
|
|
|
|
|
3-3-4 |
Example – MN Attestation of existing ship’s cook |
CM |
|||
4.1 |
|
Medial Care on board |
Marlow CD-Rom |
4.1-1 |
Medical Form |
|
|
FS / CM |
|||
|
|
ship and ashore |
|
|
|
4.1-2 |
P&I certificate of entry |
CM |
|||
4.3.2 |
|
Health and Safety |
SBM Forms and Checkl. Ch. 8 |
4.3.2-1 |
Safety/Security Drill/Exercise Report and Meeting Form |
MO |
|||||
|
|
Committee |
no.3 |
|
|
|
|
|
|
|
|
|
|
|
SBM Forms and Checkl. Ch. 8 |
4.3.2-2 |
Yearly Schedule of Drills and Execution |
MO |
|||||
|
|
|
no.4 |
|
|
|
|
|
|
|
|
4.3.3 |
|
Risk Evaluation |
SBM Ch. 7.6 |
4.3.3-1 |
Safe Working Practice and Risk Assessment |
MO |
|||||
|
|
|
SBM Forms and Checkl. Ch. 7 |
4.3.3-2 |
Risk Assessment |
|
|
MO |
|||
|
|
|
no.58 |
|
|
|
|
|
|
||
4.3.5 |
|
Reporting of occupational |
SBM Ch. 9.1 |
4.3.5-1 |
Reports of Incidents |
|
|
MO |
|||
|
|
accidents |
SBM Forms and Checkl. Ch. 9 |
4.3.5-2 |
Reporting Form |
|
|
MO |
|||
|
|
|
|
|
|
4.3.5-3 |
Flag State Requirements – Reports of Accidents |
FS |
|||
4.3.6 |
|
Procedures to prevent |
SBM Ch. 7.6.1 / 8.4.19 |
4.3.6-1 |
Entry into enclosed space |
MO |
|||||
|
|
identified Risks |
SBM Ch. 7.6.5 |
4.3.6-2 |
Working on electrical circuits |
MO |
|||||
|
|
|
SBM Ch. 7.6.4 |
4.3.6-3 |
Working aloft and outboard |
MO |
|||||
|
|
|
MLC Manual |
4.3.6-4 |
Diver Permit |
|
|
MO |
|||
|
|
|
SBM Ch. 8.4.17 |
4.3.6-5 |
Helicopter Operation |
|
|
MO |
|||
|
|
|
SBM Ch. 7.6.2 |
4.3.6-6 |
Hot works |
|
|
MO |
|||
|
|
|
SBM Ch. 7.6.8 |
4.3.6-7 |
Safe Mooring |
|
|
MO |
|||
|
|
|
SBM Ch. 8.4.1 |
4.3.6-8 |
Fire |
|
|
MO |
|||
|
|
|
SBM SO D/B Ch. 5.3 |
4.3.6-9 |
Anchors, Chains and Lines Preparedness |
MO |
|||||
|
|
|
SBM Ch. 8.9 |
4.3.6-10 |
Dangerous Goods |
|
|
MO |
|||
|
|
|
SBM Ch. 2.2 |
4.3.6-11 |
Anti Drug & Alcohol Policy |
MO |
|||||
|
|
|
SBM Forms + Checkl. Ch. 2 |
4.3.6-12 |
Anti Drug & Alcohol Policy FORM |
MO |
|||||
|
|
|
SBM Ch. 8.1 |
4.3.6-13 |
Emergency Preparedness – General Information / Training |
MO |
|||||
|
|
|
SBM Forms + Checkl. Ch. 8, no. 2 |
4.3.6-14 |
Initial Emergency Report |
MO |
|||||
5.1 |
|
On-Board Complaint |
Marlow CD-Rom |
5.1-1 |
On Board Complaints Procedure (MNC-13-501F1) |
|
|||||
|
|
Procedure |
|
|
|
|
|
|
|
|
|
Legend: |
CM= Crewing Manager |
|
FS= Flag State |
MO = MLC Owner |
RO = Recognized Organization |
|
|||||