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3)Mark the Default checkbox next to the calendar you want to designate as the default global calendar.

View global calendar assignments

1)Choose Enterprise, Calendars.

2)Choose Global.

3)Select the calendar whose assignments you want to view, then click Used By.

Resource Calendars

Create a shared resource calendar

Use this task to create a shared resource calendar.

1)Choose Enterprise, Calendars.

2)Choose Resource, then click Add.

3)Select the calendar you want to copy for the new resource calendar, then click the Select icon.

4)Type the new calendar's name.

5)Click Modify and edit the new calendar.

Create a personal resource calendar

Use this task to create and assign a personal resource calendar.

Notes:

When P6 Professional is connected to a P6 EPPM database:

You must have the Add/Edit/Delete Resource Calendars privilege, as defined in P6, to create personal resource calendars.

Before you create a personal resource calendar for a user, the user must be defined (using P6), a resource representing the user must be defined (using P6 or P6 Professional), and the user must be associated with the corresponding resource (using P6).

When P6 Professional is connected to a P6 Professional database:

You must have the Add/Edit/Delete Resource Calendars privilege to create personal resource calendars.

Before you create a personal resource calendar for a user, the user must be defined, a resource representing the user must be defined, and the user must be associated with the corresponding resource.

1)Choose Enterprise, Calendars.

2)Choose Resource.

3)Select any row in the Personal Resource Calendars group, or click the Display Options bar, then click Filter By, Personal Resource Calendars and select any row.

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4)Click Add.

5)In the Select Resources dialog box, select the resource for which you want to create a personal resource calendar.

Note: The list of resources does not include resources already assigned to a personal resource calendar unless you filter the list of resources by All Resources.

6)Click the Select icon.

7)In the Calendars dialog box, click Modify and edit the new calendar.

Edit a resource calendar

This topic is intended for the administrator who defines resource calendars.

1)Choose Enterprise, Calendars, then choose Resource.

2)Select the calendar you want to edit and click Modify.

3)To base the calendar on another calendar, select a new global calendar in the Inherit Holidays and Exceptions from Global Calendar field.

4)Choose the month you want to modify by clicking the appropriate arrow button next to the month-year title.

5)To add a nonworkday, click the date you want to make a nonworkday, then click Nonwork.

6)To change the number of hours in a specific workday, click the date you want to change.

Choose Total work hours/day to define the total working hours in each day. In the Work hours/day section, set the amount of hours available to work for a specific day.

Choose Detailed work hours/day to define which hours of the day are work or nonwork hours. In the Work hours section, select the hours you want to change and click Work or Nonwork.

If the date's display color changes to white, the number of hours you entered does not equal the default number of working hours for that weekday.

7)To make an exception into a workday and apply the default number of working hours to that day, click the exception you want to change, then click Standard.

8)To define the calendar's default hours per timeperiod, click Time Periods.or each timeperiod, enter the default number of hours.

For activities and resources to which the calendar is assigned, these values are used as conversion factors when users enter or display units and durations in time increments other than hours.

Tips

To apply the same change to all insta

nces of a specific weekday in the displayed month, click the weekday's column label.

To view a calendar's assignments, in the Calendars dialog box, select the calendar, then click Used By.

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When a resource assignment has manual future period values, editing the resource's associated resource calendar may cause the manual values to change.

When connected to a P6 EPPM database: P6 and P6 Professional calculates and stores time unit values in hourly increments, but users can set preferences to display time units in other increments, such as days or weeks.

When connected to a P6 Professional database: P6 Professional calculates and stores time unit values in hourly increments, but users can set preferences to display time units in other increments, such as days or weeks.

When you define the Hours per Time Period for a calendar, these values are used to accurately convert units and durations to the selected display format for activities to which the calendar is assigned.

When connected to a P6 EPPM database: The Time Periods button is always enabled, but if the Application Settings in P6 is not marked, the fields in the Hours per Time Period dialog are disabled.

When connected to a P6 Professional database: The Time Periods button is enabled when the 'Use assigned calendar to specify the number of work hours for each time period' checkbox on the Admin Preferences, Time Periods tab is marked.

Note

Working hours defined with decimal values other than .0 or .5 will round up or down to .0 or .5.

Edit your personal resource calendar

Use this task to edit your standard workweek and exception time in your personal resource calendar.

This task is intended for users who have been assigned a personal resource calendar; it assumes you do not have the Add/Edit/Delete Resource Calendars privilege.

1)Choose Enterprise, Calendars, then choose Resource.

2)Select your personal resource calendar and click Modify.

3)Choose the month you want to modify by clicking the appropriate arrow button next to the month-year title.

4)To add a nonworkday, click the date you want to make a nonworkday, then click Nonwork.

5)To change the number of hours in a specific workday, click the date you want to change.

Choose Total work hours/day to define the total working hours in each day. In the Work hours/day section, set the amount of hours available to work for a specific day.

Choose Detailed work hours/day to define which hours of the day are work or nonwork hours. In the Work hours section, select the hours you want to change and click Work or Nonwork.

If the date's display color changes to white, the number of hours you entered does not equal the default number of working hours for that weekday.

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6)To make an exception into a workday and apply the default number of working hours to that day, click the exception you want to change, then click Standard.

7)If you want to edit your standard workweek, proceed as follows:

a.Click Workweek.

b.In the Calendar Weekly Hours dialog box, select the day of the week for which you want to change the default working hours for the open calendar.

To reduce the default working hours, select the work hours to change and click Nonwork. To increase the default working hours, select the nonwork hours to change, and click Work.

Repeat this substep for each applicable day of the week.

c.Click OK.

8)If you want to edit the calendar's default hours per timeperiod, click Time Periods. For each timeperiod, enter the default number of hours.

For activities and resources to which this calendar is assigned, these values are used as conversion factors when you enter or display units and durations in time increments other than hours.

Tips

To apply the same change to all instances of a specific weekday in the displayed month, click the weekday's column label.

When your assignments to activities have have manual future period values, editing your resource calendar may cause the manual values to change.

Delete a resource calendar

1)Choose Enterprise, Calendars.

2)Choose Resource.

3)Select the calendar you want to delete, then click Delete.

4)If the calendar has resource assignments, the Calendars in Use dialog box appears.

To delete the calendar and move its assignments to a calendar you select, choose Select Replacement Calendar, click OK, then select a replacement calendar.

To delete the calendar and move its assignments to the default global calendar, choose Link to Default Global Calendar, then click OK.

View resource calendar assignments

1)Choose Enterprise, Calendars.

2)Choose Resource.

3)Select the calendar whose assignments you want to view, then click Used By.

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