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Tracking Budget Changes
As projects progress, changes in scope, resource reallocation, funding additions/withdrawals, or other factors that affect original budgeted amounts, often occur. The Budget Change Log enables you to track modifications that affect the budget; this log also provides a clear indication of the who, what, when, where, and how behind the change.
Change amounts are not incorporated in the current budget until these amounts have an Approved status. Only authorized project participants may issue budget changes and mark them as approved. You may post a change amount as Pending; the program manager of the affected EPS node, or the project manager of the affected project, must then mark the amount as Approved or Not Approved. The module recalculates the new budgeted amount and adjusts the current budget based on approved changes to the log:
Proposed Budget = Original Budget + Approved Budget Changes + Pending
Budget Changes
Current Budget = Original Budget + Approved Budget Changes
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Enter the budget. As the 
project progresses, record
any changes.
The module calculates these fields based on the original budget and approved and pending budget changes.
Click the Budget Summary tab to track budget and spending totals as projects progress and changes occur. The Budget Summary tab enables you to see the current budget, distributed current budget, and benefit plan totals for an overall picture of how your projects are doing financially.
Current Budget –Total Spending Plan
Total Spending Plan – Total Spending Plan Tally
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Establishing Funding
You can apply unlimited funding assignments to each EPS and project level.
If you are working on government, capital, or other projects that are traditionally funded by sources outside or within your organization, you can set up a Funding Source dictionary, which you can then use to quickly assign specific funding sources to budget items as you develop projects.
Define funding sources Choose Enterprise, Funding Sources. Select the funding source immediately above and at the same level as the fund you want to add, then click Add. You can set up the Funding Source dictionary as a hierarchy to categorize and group similar funds, such as those affiliated with a particular agency.
Type any additional information about the fund in the Description area using HTML editing features, which include formatting text, inserting pictures, copying and pasting information from other document files (while retaining formatting), and adding hyperlinks, then click Close.
To display your funding hierarchy as a chart, click the Display Options bar and choose Chart View.
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The funds you establish are global, or available to any EPS node or project in your EPS hierarchy.
Use the arrows to change the placement of a selected fund in the hierarchy.
Specify your 
funding source,
amount, and fund share percentage at the EPS or project level.
The fund share value is the portion of the total funded amount contributed by the funding source for the assignment. You can assign the same funding source multiple times with varying monetary amounts and share contributions for different levels of the EPS. You define both the amount and share values for the fund. Funds do not roll up; you edit them for each EPS level to allow for top-down planning. You can add a Total Funding column in the Projects window to display the sum of the funding for each project and EPS node.
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The totals shown represent the total funding amount for a particular EPS node or project; you can assign one or more funds to each node or project.
Set up fund contributions individually to the applicable EPS nodes and projects.
Primavera - Project Management