Vocabulary notes

1. Regardless of – незважаючи на

2. Have a great deal in common – мати багато спільного

3. Save time – економити час

4. Under consideration – те, що розглядається, обговорюється

5. Come to the conclusion – зробити висновок

Exercises

1. Transcribe and practice correctly the following words from the text:

Regardless, employee, characterize, audit, league, peer, require, concise, guidance, allow, prove, circulate, permission, sustain, owe, squeeze, specific, source, cross, initials, routing, accurate, exact, install.

2. Comprehensive check

1. In what way does a memorandum differ from a business letter?

2. Why was the interoffice memorandum differ from developed?

3. Which style in written communication do you prefer, a stiff formal writing or informal one?

4. What does the tone of a memo depend upon?

5. What are the main parts of a memorandum?

6. Which part is the most important? Why?

7. Routing slips are helpful and convenient when sent to several people, aren’t they?

8. Which is the best known service for sending messages?

9. What do you know about the activities of Western Union?

10. Why does business prefer using teleprinter equipment?

3. Write a memorandum according to each situation.

1. Employees have been using the office postage meter as well as prestamped envelopes for personal correspondence. Write a memo to employees explaining that postage and stationery costs have risen greatly and that personal correspondence simply cannot be paid for the company.

2. Write a congratulatory message that your regional manager can send as a Mailgram to all sales personnel in the region. It has just been announced that the revenue budget has been exceeded by 23 percent. The message should contain 50 words or fewer.

3. A long-time employee from a branch office has called for information about early retirement. He would like to know what his monthly combined pension and social security payments would be if he retired at age 62 instead of age 65. He would also like to know how much notice the company needs if he plans to take early retirement. Leave a telephone message for the personal director.

4. A friend who works for another firm has shown you a copy of a new monthly magazine called Tomorrow’s office Today. Since the publication features the latest advances in office machinery and procedures, you believe it would be useful to several people in your office. Write a memo asking your supervisor for permission to subscribe to the magazine in your company’s name. It is issued monthly and costs $26 for twelve issues.

4. Complete the text with words from the box:

determine hear mind ears thing interpret big

Too often people think that listening and hearing are the same _____ , but there is a _____ difference. Hearing depends upon the _____, but listening uses the _____ as well and may even require the eyes. The ears permit you to _____ sounds; the mind enables you to _____ these sounds, to recognize some of them as words, and to fashion the words into thoughts or ideas. With your mind, you are able to _____ that an oral message is important, interpret the message, and react to it.