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Business Skills Telephone Communication

These are some of the most common telephone phrases used when answering a business call. You should learn them until you are comfortable using them.

Answering the phone:

Good morning/afternoon XYZ Ltd. This is… How can I help you?

Thank you for calling… How may I help you?

Connecting a caller:

I'll put you through now.

One moment, please.

I’ll have to transfer your call to another department.

Would you like to stay on the line, or would you like me to call you back?

T here’s no problem at all. I’ll be glad to call you back. Can I have your phone number, please?

Explaining there's a problem:

I'm sorry, but the line's engaged at the moment.

I'm sorry. There's no reply.

I'm sorry, but he/she's out of the office at the moment.

I'm afraid he/she's on the other line at the moment.

Offering help:

Would you like to hold?

Is there anyone else who could help you?

Can I take a message?

Maybe I can help you?

I’ll tell him/ her you called.

He’ll be back at about…

O ffer a return call:

Perhaps he/she can call you back?

Could he/she call you back?

Offering to take a message:

S/he’s not here right now. Would you like to leave a message?

Can I take a message for him/her?

I can give you his / her voicemail, if you would like?

Asking for the caller's name and number:

Could I have your name and number, please?

Could you give me your name and number, please?

Checking the information:

Could you spell that, please?

Can I just check that again, please?

Could you repeat that, please?

Could you, please, say that again?

Could you, please, speak a bit more slowly?

Ending a phone conversation:

OK, I think that’s everything I need.

OK, I think I’ve got all the details

Thanks. You’ve been very helpful.

Thanks very much for your help.

B ye-bye. Goodbye.

  1. Practice a telephone conversation with your group mate:

e.g. Student A is a receptionist, student B is a guest who wants to reserve a room.

U nit XIV. Tourism in ukraine

  1. R ead and learn the following words and word combinations:

beneficial [ˌbenɪˈfɪʃl] вигідний, корисний

concerning [kənˈsɜːnɪŋ] стосовно

high growth potential [haɪ ɡrəʊθ pəˈtenʃl] високий потенціал росту

return on investments [rɪˈtɜːn] прибуток від інвестицій

in short to medium term [ˈmiːdiəm] за короткий чи середньої тривалості термін

in line with – співвідносний із

n ational GDP [ˈnæʃnəl ˌdʒiː diː ˈpiː] валовий внутрішній продукт країни

spillover effect [ˈspɪləʊvə ɪˈfekt] ефект

додаткової користі

related industries [rɪˈleɪtɪd ˈɪndəstri] пов’язані

промисловості

retail trade – роздрібна торгівля

tenfold cheaper [ˈtenfəʊld] у десять разів дешевше

government spending [ˈɡʌvənmənt] витрати уряду

country brand promotion – просування

(позитивного) іміджу країни

business sophistication [səˌfɪstɪˈkeɪʃn]

ділова майстерність

shadow economy [ˈʃædəʊ] тіньова економіка

tax inflow [ˈɪnfləʊ] податкові надходження

in a short run – за короткий проміжок часу

bleak [bliːk] похмурий, затьмарений