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Some common expressions used in meetings:

  1. Opening a meeting

Thank you for coming.

Let’s make a start, shall we?

Shall we begin? You've all received a copy of the agenda. The first item on the agenda is ... Jane, would you like to start?

  1. Stating the purpose of a meeting

The aim of this meeting is to discuss... What we are here to talk about is...

We need to reach a decision on ...

  1. Beginning the discussion

The first point that needs mentioning is ...

Ifl can just fill you in with the background to this ...

  1. Calling on a speaker

Would anyone like to comment?

Paula, what do you feel?

I'd like to ask Dennis for his view.

Janet, do you have anything to add at this point?

  1. Moving on to another topic

I'd like now to move onto ...

The next item on the agenda is ...

Can we go on to think about...?

The next thing we have to discuss is...

  1. Checking everyone agrees

Do we all agree?

Is that unanimous?

Are we all happy about that?

Is that decided then?

  1. Summarizing decisions taken

So what I think we've said is that...

To recap...

So to sum up...

  1. Concluding the meeting

Is there any other business?

I think we've covered everything.

That's it then. I declare the meeting closed.

That brings the meeting to a close.

Chairing a meeting

Open the meeting

  • Summarise the objectives

  • Refer participants to the agenda Encourage, but don’t force, participation

  • Ask general questions to stimulate debate

  • Ask individuals direct questions to find out their views Discourage individuals from dominating the proceedings

  • Take one of the person’s ideas or points and open it up for general discussion

  • Explain that it is important for all participants to have an equal chance to share opinions. Then invite an opinion from another participant

Deal with negative tactics quickly, before they create a tense atmosphere

  • If participants seem aggressive or negative, ask them to explain why

  • Keep calm. Repeat the objective of the meeting and highlight the importance of working together to achieve it.

Keep the discussion relevant

  • Discourage private discussions or ask to focus on the point being discussed.

  • Be firm about time constraints and the agenda point being discussed.

Close the meeting

  • Summarise main points and key actions.

9. Match the functions (1-8) with the way they can be expressed (a-h).

A

1 opening a meeting

2 stating the рифове of a meeting

. x

3 beginning the discussion

Л

4 moving on to another topic

5 checking everyone agrees

6 concluding the meeting

7

7 summarizing decisions taken

8 calling on a speaker

л

a) Let's move on to the next item on the agenda.

. ■ r

b) Perhaps Mrs. Beck can tell us something about...

^1

c) So, what we've decided today is to ...

d) Shall we make a start?

e) Thank you for coming andfor your contributions.

f '•

f) Is that to everybody's satisfaction?

g) We're here today to talk about...

h) I'd like you in turn to give your points of view.

cs і

?«-;?УЯЛ ( ;

в

1

interrupting someone

a) Sony, I don't quite follow you.

Could you be more specific?

2

making a point strongly

b) I'm not entirely sure that...

3

asking for clarification

c) That suits me fine.

4

agreeing

d) I'm afraid I can't go along with

that.

5

disagreeing

e) I do think it's important to...^t

6

expressing a doubt

f) If I could just come in here.

Taking part in a meeting

10. Complete the sentences with an appropriate verb from the box.

propose

agree

come

recap

give

add

recommending

explain

moving away

moving on

see

tell

advise

schedule

proceed

comment

losing

review

  1. ‘If I can just , the main points so far have been the following:

  2. ‘Correct me if I am wrong but are you that we ...?

  3. ‘Could you that in a little more detail please?’

  4. ‘Perhaps I can ask you all to me your thoughts on that.’

  5. ‘Can I just something to the point that’s just been made?’

  6. ‘I’m afraid that we appear to be from the main issues.’

  7. I don’t really with that last point.’

  8. ‘Before we go on to the next point, I think we should the

main ideas that have come up so far.’

  1. ‘I that we adjourn the meeting for today. ’

  2. ‘I think we’ve said enough on that point. to the next item

on the agenda ... ’

  1. ‘I’m afraid that is not the way I it at all.’

  2. ‘Can you us exactly what that would involve?’

  3. ‘Well, if no one has anything else to add then I think we can directly to ... ’

  4. ‘Would anyone else like to on that?’

  5. ‘I think we’re track of the main problem here.’

  6. ‘If I could just in here for one minute. ’

  7. ‘In other words you’d us to accept the offer.’

  8. ‘Why don’t we the next meeting for two weeks’ time?’