- •Part I Let’s get started
- •Introducing yourself
- •Structuring a presentation
- •Hot tips to “jump start” your presentation
- •Dealing with nervousness
- •Visualize success
- •Today’s topic is …
- •Indicating the end of a section
- •Tips on presenting to an English-speaking audience
- •Visual aids
- •Describing a visual
- •Introducing a visual
- •Saying numbers
- •Talking about trends
- •Some advice to describe trends on graphs and charts
- •Concluding a presentation
- •Handling the question and answer session
- •Powerful techniques
- •Some additional techniques to help communicate the message
- •If we took at imagery first, what’s the difference between simile, metaphor and analogy?
- •Love your audience … not everyone is like you
- •If you are an Extravert, you probably …
- •If you are an Introvert, you probably …
- •If you are a Sensor, you probably …
- •Presentation activities for different personality types
- •Multiple intelligences
- •Some presentation activities for “intelligences”
- •Part II Test yourself
- •1. Match these less formal phrases with the more formal phrases in the table.
- •2. Complete sentences 1 – 8 with the correct form of the verb and a sentence ending from the box below.
- •3. Complete the sentences with the words in the box.
- •4. Complete the sentences with the prepositions in the box.
- •6. Replace the highlighted words in the presentation with words or phrases from the box.
- •7. Match the two parts to make typical sentences from the introduction.
- •8. Match items from the three columns to make attention-grabbing openings.
- •9. Put the words in the right order to make sentences.
- •10. Match examples of jump starts (a –g) with the techniques 1 – 7.
- •11. Make signpost sentences using elements from each column.
- •12. Complete the sentences with words from the box.
- •14. Choose the correct verb to fit the sentence.
- •15. Complete the sentences with the words from the box.
- •16. Match the two parts to make sentences used to refer to media.
- •17. Match the two parts to make sentences.
- •18. Complete the sentences with the correct adverb – adjective construction from the box.
- •19. Complete this presentation with words from the box.
- •20. Choose the correct word to fit the sentences.
- •21. Match the two parts to make sentences used to talk about visuals.
- •23. Use the notes to make sentences in the past simple or present perfect.
- •24. Read the following sentences and check whether rise and raise have been used correctly. If not, correct the sentences.
- •25. Choose the correct verb to fit the sentences.
- •26. Put the sentences that describe the graph in the correct order.
- •28. Sometimes it is necessary to interrupt the visual by explaining the reason behind the fact (the cause) or its consequence (the effect). Use the words from each column to make sentences.
- •29. Complete the presentation extract with the correct prepositions.
- •30. Unscramble the sentences to make typical sentences from a conclusion.
- •31. Complete the sentences with words from the box.
- •32. Match the two parts to make final statements from conclusions.
- •33. Complete the sentences with prepositions.
- •34. Look at the clues in brackets and underline the word which should be stressed in each sentence.
- •35. Match the two parts to make sentences.
- •36. Complete the dialogue with phrases from the box.
- •37. Complete the sentences with verbs from the box. Sometimes more than one answer is possible.
- •38. Test yourself. See how much you’ve learned about giving presentations in English.
- •39. Look at the text below containing three small ones.
- •42. Complete the gaps in these presentation extracts
- •43. Choose the best adverb or adjective for each sentence.
- •44. Complete this presentation extract with the correct prepositions.
- •45. Look at the graphs and complete these presentation extracts, using the correct form of the verbs in brackets
- •46. Now, look at this graph and complete sentences 1 – 6, describing the sales. What tenses did you use and why?
- •47. Read the statements below and write a rhetorical question that could go before each of them.
- •48. Read the statements below and write a rhetorical question that could go after each of them.
- •49. A Yale University study identified the following words as the twelve most powerful words in the English language. Why do you think these words are powerful?
- •50. Choose the best response (a, b or c) for questions 1 – 8. Then define the question and the strategy the presenter uses to answer each question.
- •Part III Full presentations Presentation 1
- •Presentation 2
- •Presentation 3
- •Presentation 4
Tips on presenting to an English-speaking audience
Clear and simple structure. Remember that your audience will benefit most from a very clear and logical structure. Don’t overload the audience and try to use simple language.
Your introduction. Some experts say this is the most important part of your presentation. In the first few minutes you can get your audience’s attention, build rapport, and create a positive impression.
Topic and objective. Clearly say what topic and the objective (or purpose) of your talk is. Repeat the topic and objective at some later time.
Signposting. Let the audience know at all times what you want to do and how you want to do it. This method is common in the American business world – so use it!
Repeating new information. Always repeat new details. This helps your audience remember them and ensures optimal float of information.
Summarizing points. At the end of each section summarize the main facts to make sure everybody is following.
Interaction with the audience. American audiences expect direct interaction. So treat them as individuals; show them that you care about their individual needs.
Presenter’s role. The presenter is often considered as important as his or her topic, and the presenter’s role is to make sure the presentation – even one on a dry topic – is interesting and entertaining. To achieve this goal American presenters often use their personalities more and tend to be more enthusiastic than people from many other parts of the world.
Checklist for the main part of a presentation
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Visual aids
To be effective a good visual must focus on only a few points. It’s important not to have too much information on one slide or transparency. Slide overload is bad because people will then spend time reading the slide rather than listening to the presenter. Normally use bullet points to structure information, never write complete sentences. Headlines are important too.
Above all, a slide or an overhead must be readable. If the audience can’t read the slide, they will soon give up. That’s why font size is very important. It should be as large as possible. And sometimes it’s also a good idea to use different colors to highlight some points. Using many different colors can be confusing though.
When presenting text on the overheads or PowerPoint slides, it is good to use the rule of six which mean:
a maximum of six lines per slide
a maximum of six words per line
If you stick to this rule, you won’t risk overloading your bullet charts with too much information.
The presenter is the focus of the presentation – not the visuals. The key purpose for using visual aid is to help the audience understand the topic better. So the visuals should only be used to support the presenter’s message. If a visual distracts the audience’s attention from what you are saying, it’s useless.
What you say and what you show should always go together 100%. So when you’re not talking about the slide, it shouldn’t be visible.
It’s very important that the presenter speaks to the audience and doesn’t read to them. The speaker must make eye-contact and not watch the monitor or screen while he or she is talking. It’s extremely boring when someone just reads slides word for word as if it were an essay or something.
It’s called “Death by PowerPoint” when people use so many sound effects and animations that the audience attention is completely taken away from the delivery of the message. PowerPoint is a fantastic tool, but just because it has so many effects you don’t have to use them all. Overuse is overkill here.