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6.2. Required documents when executing a contract: collecting and filling up

Table 6.1

Import/Export Documentation

I.Air freight; commercial

Air Waybill

(Air) Cargo Arrival Notice

House Air Waybill

Shipper’s Letter of Instruction

II.Chartering: sea transport

Charter Party:

    1. Barecon “A”

    2. Linertime

Chartering Disbursements Account

Nubaltwood Charter Party and Bill of Lading

Orevoy Charter Party and Bill of Lading

Standard Time Sheet (Short Form) (Voyage Charter Party)

Standard Statement Sheet (Oil and Chemical Tank Vessels) (short form) (Voyage Charter Party)

III.Commercial documents: international trade

Certificate of Origin:

  1. Arab-British Chamber of Commerce

  2. European Community Certificate of Origin

Export Invoice

Health Certificate

Master Document

Preshipment Inspectation Certificates:

  1. Exsport Declaration

  2. Inspection Report

  3. Inspection Report/Clean Report of Findings

Proforma Invoice

Quality Certificate

Weight Certificate

ATA Carnet

Ata Application Form

ATA Bank of Insurance Company Guarantee

Single Administrative Document (SAD)

IV.Dangerous cargo

Dangerous Goods Note - SITRO

Export Cargo Shipping Instruction (Special Cargo And Dangerous Goods)

Shipper’s Declaration for Dangerous Goods By Air

V.Finance: international trade

Customer Lodgement Form for The Foreign Bill and/or Documents for Collection

Bill of Exchange

Customer Lodgement Form for International Money Tranfer

Customer Lodgement Form (Order) for Express International Money Transfer

Customer Lodgement Form for a Documentary Credit (Request to open a Documentary Credit)

Credit (irrevocable) The Documentory

VI.Insurance: marine and cargo

Certificate of Insurance

Companies Marine Policy

Lloyd’s Marine Policy

VII.Miscellaneous documents

Application for Berth

Memorandum of Agreement (for Sale and Perchase of Ships) - Saleform

Bill of Sale

VIII.Road transport: international

CMR International Consignment Note

TNT Ipec Consignment Note

Equipment Condition

Equipment Handover Agreement

IX.Shipboard certificates

Cargo Manifest

Cargo Ship Safety Construction Certificate

Cargo Ship Safety Equipment Certificate

Certicate of Class

Declaration of Age

International Load Line Certificate

X.Shipping commercial document

Bill of Lading:

  1. Short Form Bill of Lading

  1. Combined Transport or Port To Port Bill of Lading

  1. Container Bill of Lading

  1. Direct or With Transhipment Bill of Lading

  1. Liner Bill of Lading

  1. Original Bill of Lading

  1. Through Bill of Lading

  1. Clean Bill of Lading

Sea Waybill

Shipping Instruction (General Cargo)

Shipping Note

Standard Shipping Note

Certificate of Shipment

Letter of Indemnity

Arrival Notification

Collection/Delivery Note

Delivery/Shipment Note Bill

Packing List

Release Note

Unpacking Note

XI.Data folders for processing the export/import consignment

Export Data Folder

Import Data Folder

Forwarding Operations Control Folder