Letter 3

International Conference on Vacuum Ultraviolet Radiation Physics

August 3-7, 2005, San Francisco, California, USA

Dear Colleague,

We are pleased to inform you that San Francisco, California will be the site of the VUV-XII meeting on August 3-7, 1998. The VUV In­ternational Advisory Board has selected the Advanced Light Source at Ernest Orlando Lawrence Berkeley National Laboratory to host the meeting, which will be held at the Hyatt Hotel in downtown San Fran­cisco, near Union Square.

Sincerely,

(Signature)

Name, Conference Chair

Name, Local Committee Chair

Letter 4

Dear... ,

The American Physical Society is sponsoring a symposium on Semi­conductor Device Research to be held in Boston, September 2-4, 2005. The symposium will focus on the synthesis and properties of semicon­ductor devices.

We would like to invite you, as a plenary lecturer, to present a paper at the symposium on your recent work in this area. Since you have pioneered some of these structures in the last 20 years, your presence would be par­ticularly appreciated. We anticipate considerable interest in this topic.

If you accept our invitation, we will waive your registration fee. We have also applied for funds to pay for your living expenses and trans­portation fee from New York to Boston and back. Unfortunately, we will not be able to pay for your transportation expenses from St. Pe­tersburg and back.

Our symposium will allow an exchange of ideas in the area of semi­conductor devices, with a rapid publication of the proceedings.

We hope that you will be able to participate and we look forward to your reply. If you have any questions, please get in touch with me or Alex … at the Massachusetts Institute of Technology in Boston.

Sincerely,

Name

Program Committee Chairman

Here are some more phrases used in letters of invitations:

It gives me great pleasure to invite you to attend the Jubilee celebration of … .

On behalf of the Organizing Committee may I invite you to parti­cipate in ...

The Institute of Physics officially invites you to deliver a series of lectures on … .

It’s my great pleasure to invite you to make a poster presentation at the 17th International Conference in Hamburg … .

TASKS

1. Write a letter inviting Prof.Haus to participate in the conference on … . Inform Prof. Haus about the conference, which will be held in …, September 15-21 of the next year.

2. Write a letter on behalf of the Organizing Committee inviting Prof. Smith to attend the 3rd International Congress on … to be held in …, July 4-9 of the next year.

3. Write a letter inviting … to collaborate with your laboratory in carrying out joint research on … .

4. Write a letter inviting … to submit an abstract for publication in the Journal of Abstracts.

Now read the samples of a favorable reply to an invitation letter and note the phrases that express acceptance of invitations.

Letter 1

Dear Prof …,

It is a pleasure for me to accept your invitation to participate in the symposium on Semiconductor Device Research to be held in Boston, September 2-4, 2005. The title of my paper is ‘Some Recent Develop­ments in High Power Devices’. This is a review of the latest research data obtained in my laboratory.

I look forward to the meeting in Boston as an opportunity for an ex­change of information and ideas.

Sincerely yours,

Dr. Name